THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

October 22, 2002

The regular meeting of the Council of the Township of Armour was held on Tuesday, October 22, 2002 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps and Gary McFarlane; Councillor Rod Blakelock was absent; delegates; Maurice Fortier, Leanne Crozier; guests, Anne Gill, Gord & Betty Isbister, Jacqueline Fortier, Richard Holloway, Joy Murphy, Gloria Wilde, Roberta Haviland, Daniel Maxwell, Phyllis Leggett, Bob MacPhail, Carl Martin, Jessie Cole, Huntsville Forrester; staff, Paul Schaefer, CBCO, Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the October 8, 2002 regular meeting were approved by resolution as circulated

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DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

  • -Maurice Fortier, 312 Doe Lake Road, attended Council to discuss his minor variance application in 2001 that had been denied. Mr. Fortier produced drawings of two cottages showing what improvements he wants to make and gave reasons for the improvements. Pictures taken by Paul Schaefer were reviewed by Council. It was explained to Mr. Fortier that his request for improvements would have to be heard by the Committee of Adjustment not the Council and that he would have to make application for a minor variance. The Clerk was asked to check the Planning Act for the time of hearing of an application and informed Council that an application must be heard within 30 days of receipt and notice of the hearing must be given at least 10 days before the hearing date.


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  • -As the municipal CBCO, Paul Schaefer, was in attendance, Council discussed an item under "business from a previous meeting", structure on Lot 2, Plan 42M634, Eliot. A written report from the CBCO was circulated to each member of Council, pictures taken on October 21, 2002 and the minutes of the September 24, 2002 meeting that Mr. Eliot attended, were reviewed. Council requested that Mr. Eliot attend the next regular meeting on November 12th.


  • -Leanne Crozier, Deputy-Clerk, attended Council to discuss draft # 2 of the Municipal Alcohol Policy (MAP). The draft and a staff report were included in the agenda package for each member of Council. Some further information is required to complete the policy and Leanne was given permission to get that information, make changes/additions as discussed and set up some information sessions with the Katrine Community Centre Club.


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  • -Council reviewed a staff report prepared by Leanne Crozier on a neighbourhood watch program. Council agree with the procedure to date and expect on going reports.

BUSINESS ARISING FROM THE LAST MEETING:

  • -Federal Electoral Boundary Issue. Information from the District of Parry Sound Municipal Association regarding contracting Stan Lawlor & Associates to prepare a submission for the public hearing in Barrie on December 3, 2002. Council instructed the Clerk to request a copy of the submission for the Council meeting on November 26th.


  • -A resolution was passed authorizing the Clerk to attend a Municipal Act seminar in Toronto on November 22, 2002 and to charge mileage
  • -Property Standards By-law - Draft # 3. Committee members Richard Holloway and Gloria Wilde were invited to come to the table to review changes. Two areas of concern remain. Section 3.1.4. Councillor Cripps will gather information and redraft and coordinate with Councillor McFarlane and Leanne Crozier. Section 6 - Rental Properties. The proposed by-law, once the above changes have been made, will be sent to Ron Guild, Ministry of Municipal Affairs & Housing, Investigation & Enforcement Unit for comments.


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  • -Steengaard rezoning. Rick Steengaard has agreed to install the solid fence around the zoned area and plant a tree buffer along Garage Road. The Clerk will amend the agreement for Rick's signature and prepare the documents for completion at the next regular Council meeting.

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BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -Bayview Rest Development. The following documents, received from the municipal solicitor, were included in the agenda package for review by Council; draft encroachment agreement; draft license/lease agreement; draft shore road closing documents. The Clerk informed Council that the shore road closing process has been implemented. The Clerk was instructed to forward the documents on to Mr. Shelley and if they are acceptable, have the by-laws prepared for the next meeting. The draft easement and agreement for the installation of a buried sewage pipe line from the municipal solicitor had been received in the office. The Clerk was instructed to prepare copies for Council to pick up and for Mr. Shelley to review. Mr. Shelley is to be invited to the next regular meeting of Council.

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BY-LAWS:

By-law # 36-2002, being a by-law to confirm the proceedings of Council at its meetings, was read a first, second & third time.

By-law # 37-2002, being a by-law to assume, accept and include into the municipal road system a further 760 foot extension on Commercial Drive, was read a first, second & third time.

By-law # 38-2002, being a by-law to authorize the execution of a subdivision agreement with Ronald George Russell and Darlene Janice Russell, was read a first, second & third time.

REPORTS:

  • -Tri R Committee, Oct. 9th, minutes of the meeting were reviewed.


  • -AHIC, Oct. 10th & 17th. Frank Gill reported that meetings are being held weekly and steps are being taken to address staffing, hours of operation and funding. A forensic audit is being conducted. A resolution was passed to advance $ 1,000.00 from the 2003 allocation to cover outstanding utility costs.


  • -Planning Board, Oct. 14th, verbal report by Councillor McFarlane.
  • -Library Board, Oct. 16th, Councillor Blakelock absent.
  • -Arena Board, Oct. 16th, canceled.

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  • -POA, Oct. 17th, canceled.


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  • -Progress report was reviewed by Council. The Clerk was instructed to request the By-law Enforcement Officer to attend the next regular meeting for instructions in closed session.

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CORRESPONDENCE:

  • -Royal Canadian Legion, requesting support for the Remembrance Day Poppy Fund. A resolution was passed authorizing a donation of $ 100.00 and the purchase of a wreath at $ 57.00.


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  • -East Parry Sound Special Christmas Fund. Request for a donation. A resolution was passed authorizing a donation of $ 100.00.


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  • -Southeast Parry Sound Steering Committee, minutes of the September 26, 2002 meeting and information on the change of venue for the upcoming October 24th meeting.


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  • -Sundridge & District Medical Centre, information on a proposal for a Nurse Practitioner. The Reeve requested the Clerk to call the Sundridge office to get the minutes of the meeting held on October 1st.


  • -Andy Mitchell, MP, information on a Northern Ontario Citizen Engagement Forum to be held in Sault Ste. Marie, November 14th to 17th.


  • -Santa Claus Parade Committee, information on the 2002 Christmas parade to be held on December 7th. This item to be discussed at the next meeting.


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  • -OGRA/ROMA Combined Conferences, February 23 - 26, 2003. Information on booking rooms. The Clerk was instructed to book one room for the Reeve.

NEW BUSINESS:

  • -A resolution, requested by Councillor Corcoran, "to advise the amalgamation steering committee of their wish to submit the question of amalgamation to the general electorate" was moved, seconded and debated. The resolution was deferred, to be reintroduced at the next regular meeting.


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  • -List of correspondence received and not on the agenda. The Clerk brought to Council's attention that she had noticed an item in the minutes of the DSSAB meeting of Sept. 12th regarding the possible purchase of the property, Weeza's Wee Ones and had asked the municipal rep, Barb Marlow, to do a report to Council.


  • -Council moved into closed session at 10:48 p.m. and out at 10:55 p.m.

RESOLUTIONS:

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the minutes of the regular meeting held on October 8, 2002 be adopted as circulated. (Carried)

- Moved by Marty Corcoran, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize the attendance of the Clerk at a Municipal Act seminar in Toronto on November 22, 2002 and further, authorize payment of mileage. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That leave be given to introduce a bill # 36-2002, being a by-law to confirm the proceedings of Council at its meetings. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That By-law # 36-2002 be read a second time. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That By-law # 36-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 22nd day of October, 2002. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That leave be given to introduce a bill # 37-2002, being a by-law to assume, accept and include into the municipal road system a further 760 foot extension on Commercial Drive. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 37-2002 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 37-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 22nd day of October, 2002. (Carried)

- Moved by Joanne Cripps, Seconded by Gary McFarlane, That leave be given to introduce a bill # 38-2002, being a by-law to authorize the execution of a subdivision agreement with Ronald George Russell and Darlene Janice Russell. (Carried)

- Moved by Joanne Cripps, Seconded by Gary McFarlane, That By-law # 38-2002 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Gary McFarlane, That By-law # 38-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 22nd day of October, 2002. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby agree to advance $ 1,000.00 from the 2003 allocation to AHIC to cover outstanding utility costs. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That the Corporation of the Township of Armour hereby authorize a donation of $ 100.00 to the Royal Canadian Legion Remembrance Day Poppy Fund and the purchase of a $ 57.00 wreath. (Carried)

- Moved by Martin Corcoran, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize a donation of $ 100.00 to the East Parry Sound Special Christmas Fund.(Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps,

WHEREAS the Corporations of the Township of Armour, the Township of Ryerson, the Township of Perry and the Village of Burk's Falls have participated in a feasibility study for amalgamation of the four municipalities;

AND WHEREAS phase 1 - exploration has been completed;

AND WHEREAS public information sessions have been held;

AND WHEREAS the general public has requested direct involvement in any decision to amalgamate by a question to the voter of the municipality;

NOW THEREFORE be it resolved that the Council of the Township of Armour hereby advise the amalgamation steering committee of their wish to submit this question to the general electorate.

(This motion was deferred until the next regular meeting)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 10.48 P.M. in order to discuss legal matters pursuant to Section 55(5) (e) of the Municipal Act. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That we move out of the closed session at 10.55 P.M. (Carried)

- Moved by Marty Corcoran, Seconded by Gary McFarlane, That we do now adjourn at 10.56 p.m. until the next regular meeting of Council scheduled for November 12th, 2002, or at the call of the Reeve. (Carried)