THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

November 26, 2002

The regular meeting of the Council of the Township of Armour was held on Tuesday, November 26, 2002 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps and Gary McFarlane; delegations, Sgt. Bill Ayotte, Almaguin Highlands Detachment OPP, Lori Haggart, Community Policing, John Gallagher, planner, Pickerel Lake Lodge and Hans Gohlich; guests Phyllis Leggett, Ed Robinson, Ted & Joan Shelley, Jessie Kohl, Huntsville Forester; staff, Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the November 12, 2002 regular meeting and the minutes of the November 14, 2002 special meeting were approved by resolution as circulated.

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DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

  • -Sgt. Bill Ayotte, Almaguin Highlands Detachment OPP, attended Council to give his scheduled quarterly report. His written activity report for Jan 1st to Oct. 31st was handed out, reviewed & discussed. Written information included in the agenda package and discussed was the request for 24 hour patrol coverage in the Almaguin Highlands Detachment area. Discussion involved the following; request for 1 Sgt. & 5 Constables; cost estimates off set by CRF funding; 20 hour patrol now, 24 hour coverage through on call & other detachment coverage; present station will not accommodate increase in staff; proposal requested to renovate existing office. Other items discussed were stand by power by generator for emergency purposes and the phone survey has been completed and the results will soon by out.


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  • -Lori Haggart, Community Policing rep for Armour Township, attended, at Council's request, to give a yearly report. Lori updated Council on the group's fundraising events, the general concerns of citizens and the discussion turned to the use of ATV's to which, Sgt. Ayotte answered questions of Council.
  • -John Gallagher, planner for Pickerel Lake Lodge, attended Council to discuss the proposed development. Council reviewed the lease agreement, and comments from the municipal planner & lawyer with regard to zoning. The Clerk informed Council that the lawyer has not yet replied to the question on permanent residency and identification of the units in the lease agreement and the site plan agreement from the planner has not been received. The Clerk was instructed to attempt to have all the information for the next meeting.

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  • -Hans Gohlich, attended Council to discuss a rental proposal for the municipal property and buildings at 12 Three Mile Lake Road. Council discussed his proposal and his anticipations from the rental of the property and relayed some of requirements Council would have. Mr. Gohlich will approach Council again in the spring if he is still interested.

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BUSINESS ARISING FROM THE LAST MEETING:

  • -Shelley - Agreement & Easement for installation of buried sewage pipe line. Council reviewed the suggested Council changes to the agreement & easement and the comments from the municipal lawyer regarding the changes. The Clerk will prepare the documents for signatures of the property owners and bring to Council for ratification.

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BUSINESS ARISING FROM THE LAST MEETING cont.:

  • -Structure issue - Les Eliot. Council reviewed an opinion from the municipal planner regarding accessory use buildings and discussed options. The Clerk was instructed to send a letter to Mr. Eliot informing him that he must remove the "structure" and tarp the wood pile as originally agreed by Dec. 15th. Alternatively, Mr. Eliot may apply for a temporary use by-law under the Planning Act and the same Township rules as a site specific zoning amendment will apply.

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  • -Santa Claus Parade. Armour staff will be entering a float in the parade and a resolution was passed authorizing an expenditure of no more than $ 100.00.
  • -Date change for the xmas "wine & cheese".

BY-LAWS:

  • -By-law # 32-2002, zoning amendment, Steengaard, Part Lot 22, Concession 8, was read a third time.


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  • -By-law # 33-2002, operator's agreement, Steengaard, Part Lot 22, Concession 8, was read a third time
  • -By-law # 44-2002, a by-law to stop up, close & sell part of the shore road allowance in front of Lot 7, Concession 2, was read a first, second & third time

REPORTS:

  • -AHIC - Nov. 15th & 22nd - Councillor McFarlane informed Council that he is sitting on a committee applying for marketing funding from FEDNOR and will be a consultant, for $ 1.00 per year, for the committee looking at building requirements and dealing with MTO. Further discussion will be held later in the closed session.
  • -Amalgamation Steering Committee - Nov. 18th - minutes of the meeting were included in the agenda package. Council discussed; a secretary for the committee and the Clerk is to check the new Municipal Act re requirements; MMA rep, Sue Heffernan, will be attending the next meeting on Jan. 20th ; Armour Council would like to see an open meeting/debate set up with delegates from amalgamated municipalities, pros & cons; a resolution was passed recommending an increase of the number of reps on the committee to two from each Council
  • -Staff report on the meeting with the Katrine Community Centre Club on Nov. 18th regarding the Municipal Alcohol Policy. Council instructed the Clerk to invite the President of the Club to attend the next regular meeting of Council and staff to prepare a list of procedures for obtaining Special Occasion Permits.
  • -Arena - Nov. 20th - minutes of the meeting were included in the agenda package. Reeve Gill & Councillor Cripps answered questions of Council.
  • -Library Board - Nov. 20th - Councillor Blakelock gave a verbal report & answered questions of Council. Reeve Gill read a letter of resignation for Doug Millman, Armour's rep on the Board. The Clerk was instructed to advertise for volunteers.
  • -Almaguin Health Service recruitment Committee - Nov. 25th - Reeve Gill gave a verbal report and informed Council that he is willing to relinquish his position on the Committee to Alex Miller, Councillor, Village of Burk's Falls, if Mr. Miller wants the position, due to his heavy agenda of meetings.
  • -The progress report was reviewed and questions asked of the Clerk.
  • -The Clerk reported on the session she attended, Practical Guide to the New Municipal Act, in Toronto on Nov. 22nd.
  • -Fire Board members were asked to take questions concerning inspection of smoke alarms to their meeting to be held the following evening.

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CORRESPONDENCE:

  • -Burk's Falls, Armour, Ryerson Winterfest Committee, request for a donation for the 2003 Winterfest. A donation of $ 250.00 was approved by resolution.


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  • -Municipal Tax Collectors of Ontario, requesting support for a resolution regarding reinstating the statutory office of Tax Collector in the new Municipal Act. A resolution of support was passed.


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  • -Information on the 2003 OGRA/ROMA Combined Conferences to be held in Toronto, February 23rd to 26th. To be brought back to the first meeting in January.


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  • -FedNor & NECO, invitation to a meeting to define regional initiatives and implementation of projects, to be held in South River, Nov. 27th.

UNFINISHED BUSINESS:

  • -Background information on Smoking By-laws. Filed for future reference.


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  • -Request from Steward Davis Jr. to have the Holding Zone removed from his gravel pit, Pt. Lot 25, Concession 8. An updated site plan and pictures of the property and gravel pits were reviewed and discussed. Council directed the Clerk to prepare the by-law to remove the holding zone from the property for the next meeting.


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  • -A copy of the Electoral Boundaries Presentation to be submitted in Barrie on December 3, 2002 was included in the agenda package.


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  • -Office renovations - Councillor McFarlane handed out proposed layout # 1 & # 2 for consideration. Council requested that staff comment on the layout at the next meeting.

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NEW BUSINESS:

  • -Xmas bonuses. A resolution was passed.


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  • -Hours of operation for the office over xmas & New Years. A resolution was passed.


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  • -Council moved into closed session at 11:15 P.M. and out at 11:40 P.M.

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  • -List of correspondence received and not on the agenda.

RESOLUTIONS:

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That the minutes of the regular meeting held on November 12, 2002 be adopted as circulated. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the minutes of the special meeting held on November 14, 2002, be adopted as circulated. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize an expenditure of not more than $ 100.00 for the preparation for a float for the Burk's Falls Santa Claus Parade. (Carried)

- Moved by Joanne Cripps, Seconded by Gary McFarlane, That By-law # 32-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 26th day of November, 2002. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 33-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 26th day of November, 2002. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That leave be given to introduce a bill # 44 -2002, being a by-law to declare surplus, stop up, close and sell part of the Original Shore Road Allowance lying in Part of Lot 7, Concession 2, Township of Armour. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 44-2002 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 44-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 26th day of November, 2002. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour recommends increasing the steering committee representation to two from each Council. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour support the Burk's Falls, Armour, Ryerson Winterfest scheduled on January 19th, 2003 with a donation of $ 250.00 conditional that the Committee adhere to Armour's recycling policy. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, The Council of the Township of Armour support the resolution from the Municipal Tax Collectors of Ontario and petition the Province of Ontario to preserve the profession by reinstating the statutory office of Tax Collector in the new Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we continue beyond the 11:00 o'clock curfew. (Carried)

- Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour authorize a Christmas bonus for the following; 7 full time staff @ $ 100.00, 1 library rep, 1 cleaning staff, 1 CBCO, 1 BEO, 1 Community Policing Volunteer @ $ 50.00. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the closing of the municipal office from December 23, 2002 to January 1, 2003 inclusive, for staff to celebrate the holiday season with family. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 11:15 P.M. in order to discuss legal matters pursuant to Section 55(5) (e) of the Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we move out of the closed session at 11:40 P.M. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 11:42 p.m. until the next regular meeting of Council scheduled for December 10, 2002, or at the call of the Reeve. (Carried)