| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES November 13, 2007 The regular meeting of the Council of the Township of Armour was held on Tuesday, November 13, 2007 at 7:30 p.m. Those in attendance were Reeve, Bob MacPhail; Councillors, Rod Blakelock, Jerry Brandt, Marty Corcoran and Pat Hayes; delegate, Lanny Dennis, Planner, Wayne Simpson and Associates, Shawna Taylor and Jamie Oppenheimer, guests, Susan and Doug Pincoe, John Gallagher, and staff, Bill Stewart, Road Supervisor, Bob Miller, Municipal Planning Consultant, Wendy Whitwell, Clerk-Treasurer. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the closed meeting on October 23, 2007 were approved as circulated. The minutes of the regular meeting on October 23, 2007 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: - None DELEGATIONS: - Lanny Dennis, Wayne Simpson and Associates, agent for Shawna Taylor and Jamie Oppenheimer attended to request to close and purchase the 66' road allowance in Concession 4, between lots 5 & 6. Council reviewed the following: - letter of request, application and site sketch and key map Council requested that the applicant contact all interested parties with access to Cove Road and provide written comments for council to consider prior to accepting an application to close this road allowance. - Bill Stewart, Road Supervisor attended to discuss the following road issues: - staff report - surplus equipment. Council authorized the advertising of equipment with no reserve bid - staff report from Bill - Council authorized reimbursement to staff member. - Pullman Excavating & Brushing, letter - Association of Ontario Road Supervisors - training opportunity - new pick-up truck, extra items required - Bill highlighted the road works currently underway - road accounts were reviewed and approved for payment. BUSINESS ARISING FROM THE LAST MEETING: - Consent # B-020/07 and B-021/07 - Concession 14, Part Lot 26 (Pincoe) - application - draft resolution was discussed and approved. ACCOUNTS FOR APPROVAL: - road accounts voucher # 11-2007 in the amount of $ 101,870.60 was approved for payment by resolution. - general accounts voucher # 11-2007 in the amount of $104,306.84 was approved for payment by resolution. - landfill accounts voucher # 11-2007 in the amount of $ 21,582.17 was approved for payment by resolution. BY-LAWS: - # 41-2007, being a by-law to enter into a lease agreement for 232 North Pickerel Lake Road was read a first, second and third time. REPORTS: - Economic Development, Rod reported - Steering Committee - Jerry reported - Tri R - Bob and Pat reported - Fire Board - minutes included and the requested resolution passed. - Building report - October - CEMC - Jepp application update - Clerk reported on the following recent meetings/workshops attended - DSSAB re emergency planning; PSSAB; Ontario Power Generation meeting attended by Jerry. CORRESPONDENCE: - The Royal Canadian Legion, Vic Fell Memorial Branch 405, notice in lieu of the traditional door to door campaign is appealing for donations to our Poppy Trust Fund. A resolution authorizing a donation was passed. - The Almaguin Cup 2008 Committee extends its greetings and thanks to council for its support in making the Almaguin Cup 2007 sanctioned professional snowmobile races a huge success and are looking for financial support for the upcoming 2008 races. A resolution of support was passed. - Women’s Own Resource Centre is looking for support from all municipalities in order to continue to offer projects and programs. A resolution of support was passed. - The Juvenile Diabetes Research Foundation has extended an invitation to council to assist them in promoting World Diabetes Day and asked that council present the proclamation from the Township of Armour in support of the UN Resolution on Diabetes at the council meeting on November 13th. A resolution of support was passed. - The Trans Canada Trail is looking for financial support for continuing to build a trail across Canada. No support was given. - Association of Municipalities of Ontario welcomes new cabinet. - Association of Municipalities of Ontario is informing members of $ 64 Million COMRIF Top-up funding should be accessible to all rural and small urban municipalities. - Robert J. Miller Land Use Planning Services letter to John Gallagher, MCIP regarding the Council Meeting of October 23, 2007. - Township of McKellar is looking for support of their resolution to the Near North District School Board, the Accommodation Review Committee and the Honourable Kathleen Wynne, Minister of Education to have the Township of McKellar assigned one position on the Accommodation Review Committee. A resolution of support was passed. - Ministry of the Environment waste disposal site inspection report. - Information from the Ombudsman Ontario regarding investigating closed municipal meetings: frequently asked questions, and a notice from AMO/LAS regarding process for appointing an investigator and for related cost. Decision of Council is to not appoint an investigator. NEW BUSINESS: - Staff Report - request for AMCTO training opportunity - A resolution of support was passed. - The Municipality of Callander is extending an invitation to our municipality to participate in a Municipal Action Group. No interest was shown. - The South East District Steering Committee is looking for surrounding municipalities to be involved in the establishment of a committee of Mayors, deputy Mayors, Reeves and Deputy Reeves to meet as required and to explore synergies and methods to be used in the promotion of this sector of the District of Parry Sound. Bob MacPhail will attend. A resolution of support was passed. - Letter requesting use of road allowance between Con. 2 & 3, Lot 16 - Agreement not transferable - Send letter to applicant for comment - North Bay Parry Sound Health Unit - request for reserve fund - the Clerk was directed to get further information regarding Armour’s share. - Staff Report - Christmas bonus for staff - Council authorize a Christmas bonus to staff - Staff Report - Holiday Season office hours - Council authorize the closing of the municipal office for the 2007/2008 holiday season as per staff report - List of correspondence received - not on agenda. RESOLUTIONS: - Moved by Rod Blakelock, seconded by Marty Corcoran, that the Council of the Township of Armour hereby approve the minutes of the closed session on October 23, 2007 as circulated. Carried - Moved by Pat Hayes, seconded by Rod Blakelock, that the Council of the Township of Armour approve the minutes of the regular meeting on October 23, 2007 as circulated. Carried - Moved by Jerry Brandt, seconded by Rod Blakelock, that the Council of the Township of Armour support the consent application B-020/07 and B-021/07 (Pincoe) with the following conditions: - that 5% cash in lieu of parkland be paid to the municipality for each severed parcel as per the applicable by-law - that any travelled portion of North Pickerel lake Road which deviates onto the severed or retained parcels be surveyed 33' from centre line and conveyed to the municipality - that the severed portions be subject to a zoning amendment to reflect the permitted residential use, regulatory flood elevations, as well as provide relief from section 5.10 of the zoning by-law (frontage on a street) - that the retained portion be subject to a zoning amendment to reflect the limits of the recreational commercial zone, regulatory flood elevations, as well as provide relief from section 5.10 of the zoning by-law (frontage on a street); and further that a site plan agreement will be required in conjunction with a building permit as per the applicable by-law. Carried - Moved by Pat Hayes, seconded by Jerry Brandt, that the Council of the Township of Armour hereby authorize the registration of Bill Stewart to attend the Public Works Leadership Development Program course scheduled for December 4th and 5th, and agree to pay out of pocket expenses related to same. Carried - Moved by Marty Corcoran, seconded by Rod Blakelock, that Road Accounts voucher # 11-2007 in the amount of $ 101,870.60 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Jerry Brandt, seconded by Pat Hayes, that General Accounts voucher # 11-2007 in the amount of $104,306.84 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Pat Hayes, seconded by Rod Blakelock, that Landfill Accounts voucher # 11-2007 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Rod Blakelock, seconded by Jerry Brandt, that leave be given to introduce a bill # 41-2007, being a by-law to enter into a lease agreement for 232 North Pickerel Lake Road (Berriedale Community Centre). Carried - Moved by Rod Blakelock, seconded by Jerry Brandt, that By-law # 41-2007, be read a second time. Carried - Moved by Rod Blakelock, seconded by Jerry Brandt, that By-law # 41-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of November, 2007. Carried - Moved by Marty Corcoran, seconded by Jerry Brandt, that the Council of the Township of Armour agree in principle to the Burk’s Falls & District Fire Board including in the 2008 fire budget the required $7000.00 expense for a repeater for the communication system. It is understood that this project was started as part of the 2007 budget. Carried - Moved by Pat Hayes, seconded by Rod Blakelock, that the Council of the Township of Armour authorize a donation in the amount of $ 100.00 to the Royal Canadian Legion Branch 405, Poppy Trust Fund. Carried - Moved by Jerry Brandt, seconded by Rod Blakelock, that the Council of the Township of Armour authorize a donation in the amount of $ 500.00 to the 2008 Almaguin Cup Snowmobile Racing. Carried - Moved by Pat Hayes, seconded by Rod Blakelock, that the Council of the Township of Armour authorize a donation to the Women’s Own Resource Centre for 2007, in the amount of $ 372.30. Carried - Moved by Marty Corcoran, seconded by Jerry Brandt, that the Council of the Township of Armour hereby proclaim November 14th as World Diabetes Day in support of the UN Resolution. Carried - Moved by Jerry Brandt, seconded by Marty Corcoran, that the Council of the Township of Armour support the resolution from the Township of McKellar requesting one seat on the Near North District School Board Accommodation Review Committee. Carried - Moved by Pat Hayes, seconded by Jerry Brandt, that the Council of the Township of Armour authorize the registration of Karen Fraser for the AMCTO correspondence course, “Primer on Planning”, and agree to cover related costs for same. Carried - Moved by Marty Corcoran, seconded by Rod Blakelock, that the Council of the Township of Armour support in principle the establishment of a committee of Mayors, Deputy Mayors, Reeves and Deputy Reeves of the South East District of Parry Sound to meet as required to explore synergies and methods to be used to the promotion of this sector of the District of Parry Sound. Carried - Moved by Pat Hayes, seconded by Rod Blakelock, that the Council of the Township of Armour support in principle the request by North Bay Parry Sound Health Unit to establish a reserve fund and authorize the Reeve and Clerk to sign the Memorandum of Agreement regarding same. Defeated - Moved by Marty Corcoran, seconded by Pat Hayes, that the Council of the Township of Armour authorize a Christmas bonus to staff as per the staff dated November 8, 2007. Carried - Moved by Rod Blakelock, seconded by Pat Hayes, that the Council of the Township of Armour authorize the closing of the municipal office for the 2007/2008 holiday season from December 21st to January 1st, inclusive. Carried - Moved by Rod Blakelock, seconded by Pat Hayes, that we do now adjourn this regular meeting at 11 p.m. until the next regular meeting of Council scheduled for November 27, 2007 at 7:30 p.m. or at the call of the Reeve. Carried |