THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

November 12, 2002

The regular meeting of the Council of the Township of Armour was held on Tuesday, November 12, 2002 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps and Gary McFarlane; delegations, Les Eliot, Ted Shelley, Edward Brown, Rick & Angie Steengaard; guests Paul & Sylvia Robinson, Angela Eliot, and Maurice & Jacqueline Fortier; staff, Les Phinney, CRS-I, Jim Mahoney, By-law Enforcement Officer, Paul Schaefer, CBCO, Wendy Whitwell, Deputy Clerk-Treasurer and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

• -The Reeve stood and addressed Edward Brown, who was listed on the agenda as a delegation to address amalgamation & office renovation, and informed him that he would not be allowed to discuss these issues. He was informed that there was to be a special meeting on amalgamation on November 14^th and when the office renovation was to be on the agenda for discussion, he would be notified. Mr. Brown was requested to remove himself from the agenda. Mr. Brown left the meeting.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

• -The minutes of the October 22, 2002 regular meeting were approved by resolution as circulated.

DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

• -Les Eliot attended, at Council's request, to discuss a wood storage structure built on his property. Minutes of the September 24, 2002 were reviewed when Mr. Eliot was given permission for the structure, as described. What was actually constructed appears to be a "structure" and not what permission was given for. The Clerk is to investigate other avenues to allow the "structure" without circumventing the zoning.



• -Ted Shelley attended Council to discuss the development of Bayview Rest. An Encroachment Agreement and a License/Lease Agreement approved by Council at the October 29^th meeting was on the agenda to be entered into by by-law. Mr. Shelley asked for some clarification on specific parts and one minor change was recommended. By-laws for these agreements will be dealt with later on the agenda. Draft one of an Agreement and an Easement for the Installation of a Buried Sewage Pipe Line under Doe Lake Road and Replacement of Existing Sewage Disposal System was reviewed and discussed. More work needs to be done on this document by staff. Councillor McFarlane offered to assist. The second draft will be brought back to the next meeting of Council.

• -Les Phinney, CRS-I, attended to discuss the following road issues:

- update Council on the service treatment of Pevensey and Ferguson Road

- road accounts voucher # 11-2002.

- road budget to Sept. 30^th.

- cost of a clutch for one of the trucks

- questions/concerns brought forward by members of Council

• -Jim Mahoney, By-law Enforcement Officer attended, at Council's request. Council moved into closed session at 9:20 P.M. and out at 10:20 P.M.



• -Rick & Angela Steengaard attended Council to discuss the Operator's Agreement that is in conjunction with the zoning amendment on Pt. Lot 22, Concession 8. Changes as discussed and approved will be made by staff and brought back to the next meeting of Council.

BUSINESS ARISING FROM THE LAST MEETING:

• -Santa Claus Parade. Armour will not be participating.

• -Letter from MTO re detail design of Hwy 11 from Sunset Pass Road to Burk's Falls.

ACCOUNTS FOR APPROVAL:

• -The following road accounts voucher # 11-2002 in the amount of $ 19,571.42 were approved for payment:

Bell Canada October $ 88.96

Bell Mobility cell 37.03

Co-operators Insurance benefits 349.04

Green Shield Insurance benefits 724.76

WSIB 173.85

C.E. Stack Fuels Ltd diesel fuel 1,866.88

Canadian National Rlw Sept & Oct mtc 1,456.90

Hydro One 277.56

Les Phinney Oct mileage 687.16

Lou Dennis Automotive parts 721.86

Northland Truck Centre parts 428.71

Purolator Courier shipping 52.81

Scott Dingman Trucking equipment rental 107.00

Royal Bank Visa supplies & fuel 77.29

Assoc. of Ontario Road Superintendents 69.55

District of Muskoka analysis gravel 90.00

Gilroy Tire Sales 4 rims 8 tires 2,916.40

Muskoka Auto Parts parts 17.57

Superior Propane cylinder rental 31.48

Thompson Machine Shop repairs 23.92

Payroll 9,372.69

• -The following general accounts voucher #11-2002, in the amount of $ 75,781.28 were approved for payment:

Bell Canada Oct $ 237.43

Canon Business Solutions meter charge 115.16

Cintas Canada office mats 128.76

Co-operators Insurance benefits 240.59

Graham Wilson & Green Shelley s/r closing 973.57

Green Shield Canada benefits 636.60

Hydro One TML Rd 34.20

Hydro One park light 70.95

Hydro One street light 25.19

Hydro One office 228.26

Hydro One CCC 28.52

James Mahoney mileage Oct 2 - 22 137.24

Royal Bank Visa On-Link 10.65

Royal Bank Visa postage & planning workshop 731.29

Royal Bank Visa copies 299.00

WSIB Oct 112.46

Almaguin Animal Shelter November 214.00

Almaguin News advertising 96.62

Bev Moore cleaning 80.00

Clair & Cindy Susut groundskeeper 100.00

Frank Gill November Council fee 433.26

Gary McFarlane November Council fee 375.00

Grand & Toy office supplies 328.24

Joanne Cripps November Council fee 375.00

Marty Corcoran October Council fee $ 375.00

Minister of Finance September policing 9,299.00

Muskoka Parry Sound H U November payment 2,610.00

Paul Schaefer Oct mileage 228.20

Pitney Bowes postage meter 187.20

Receiver General Oct payroll deductions 6,428.98

Rod Blakelock November Council fee 375.00

Township of Ryerson workshop expense 234.92

AHIC 2003 advance 1,000.00

Historical Society donation 500.00

EPS Special Xmas Fund donation 100.00

Royal Canadian Legion donation & wreath 157.00

Sharon Worth washroom attendant 1,281.89

ATCO International ice-go pellets 192.10

Village of Burk's Falls arena Sept & Oct & water 21,245.32

Eastholme 4^th quarter levy 7,659.50

Hutcheson-Barnes Titles Muskoka Ready Mix 180.99

MPAC 4^th quarter billing 9,138.07

OFS Katrine Comm Centre 2,058.45

Ward Tim-Br Mart supplies 346.28

Wendy Whitwell mileage 137.90

Payroll 6,033.49

• -The following Landfill accounts voucher # 11-2002, in the amount of $ 14,523.76 were approved for payment:

Union Gas heat 10.70

Leggett Propane propane 20.00

Bell Canada October 75.16

Co-operators Insurance benefits 10.84

Green Shield Canada benefits 212.20

WSIB 49.44

Burk's Falls Home Hdw. Supplies 8.04

Hydro One 122.63

Burk's Falls V & S supplies 12.59

R. Almont sign 220.80

Esso Diesel fuel & oil 664.10

Lawrence Judd spring cover 3,651.43

Terraprobe preliminary & testing 4,260.85

Whitmell's sand cover 1,140.30

Freight 1,160.95

Bonazza Fire Extinguishers inspection 56.71

Payroll 2,847.02

BY-LAWS:

• -By-law # 32-2002, zoning amendment, Steengaard, Part Lot 22, Concession 8, was read a second time.



• -By-law # 33-2002, operator's agreement, Steengaard, Part Lot 22, Concession 8, was read a second time.

• -By-law # 39-2002, a by-law to confirm the proceedings of Council at its meeting, was read a first, second & third time.



• -By-law # 40-2002, a by-law to enter into an encroachment agreement with Edward & Joan Shelley and Vicki & Gary Burkholder, was read a first, second & third time.

• -By-law # 41-2002, a by-law to enter into a license/lease agreement with Edward & Joan Shelley and Vicki & Gary Burkholder, was read a first, second & third time.



• -By-law # 42-2002, a by-law to enter into a Site Plan Agreement with George Wilbert Dingman, was read a first, second & third time.



• -By-law # 43-2002, a by-law to enter into an agreement with the NOHF Corporation for the delivery of the Northern Community Capital Assistance Program, was read a first, second & third time.

REPORTS:

• -Community Policing Committee - Oct. 24^th - minutes included in the agenda package.
• -Joint Multi-Community Emergency Plan Committee - Oct. 23^rd - minutes included in the agenda package.

• -Steering Committee - Oct. 24^th - minutes included in the agenda package.

• -AHIC - Oct. 25^th - Nov. 1^st - Nov. 8^th - verbal report by Reeve Gill
• -Amalgamation Steering Committee - Oct. 28^th - correspondence included in the agenda package - minutes of the Sept. 19^th meeting; summary of the PIS sessions; summary of the public input written comments; and minutes of the Oct. 28^th meeting.
• -CAC - Oct. 31^st & ad hoc committee - Nov. 12^th - verbal report by Councillor McFarlane.
• -Tri-R Committee - Nov. 6^th - minutes included in the agenda package.
• -Planning Board - Nov. 11^th - verbal report by Councillor McFarlane
• -Building report for Oct.
• -Progress Report
• -Budget update to Sept. 30/02.
• -By-law Enforcement Officer report for October was circulated by the Clerk.

CORRESPONDENCE:

• -AHIC, copy of a bill for repairs to the washrooms. A resolution was passed to pay $ 414.00.



• -Request for a donation towards the annual 2002 Christmas dinner to be held at the Burk's Falls Senior Citizens Building. A donation was given.



• -Graham Wilson & Green, invoice # 51742 re Armour et al ats Jerry Brandt et al & 2000 election. A resolution was passed authorizing the payment of the invoice.



• -Town of Kearney, requesting support of a resolution to bill Hydro One for responding to hydro lines down and fires caused by downed lines. A resolution of support was passed.



• -Township of Perry, requesting support of a resolution to petition MTO to allow Municipal Forest Fire Rating Signs on MTO Right of Ways. A resolution of support was passed.



• -City of Windsor, requesting support of a resolution to call upon the Ontario Energy Board to withdraw the approval granted to Union Gas Limited for the retroactive rate increase. A resolution of support was passed.



• -FONOM, requesting support of a resolution expressing interest in submitting a joint application with the Northwestern Municipal Association to the Ministry of Municipal Affairs & Housing Pilot Project Tax Incentive Zone Program for two zones in the North, one in Northeastern Ontario & one in Northwestern Ontario. A resolution of support was passed.



• -Township of Pickle Lake, requesting support of a resolution to petition the government to amend new legislation regarding personal fuel holding tanks, fuel tank stands, fuel lines, furnaces & chimneys to exclude existing installations. A resolution of support was passed.

• -Town of St. Marys, requesting support of a resolution to petition the Provincial Government to issue a policy directive disallowing the retroactive rate hike granted to union Gas in order to protect consumers and taxpayers. A resolution of support was passed.



• -Township of MacDonald, Meredith & Aberdeen Additional, requesting support of a resolution to petition the Government of Ontario to provide funding to Northern Ontario municipalities to send staff to training on the new Municipal Act and regulations. A resolution of support was passed.



• -Ontario Public Service Employees Union, requesting support of a resolution to call on the Ontario Minister of Finance to intervene to repair the damage the "Futures" program through MPAC has done to Ontario property assessment. A similar resolution was passed.

• -Ministry of Municipal Affairs & Housing, information of regulations recently filed under the Municipal Act.



• -AMO Alert, Ontario Regulation 244/02.



• -Ministry of Municipal Affairs & Housing, information on a one day seminar on the new regulation under the Municipal Act, 2001 to be held in North Bay on Nov. 29^th. A resolution was passed authorizing the registration of the Clerk.



• -North Bay, Office of the Mayor, information on a Blue Sky Region initiative.



• -Blue Sky Region, invitation to an Economic Development Summit to be held in North Bay, November 29^th.



• -Share The Warmth, Canada's first e-charity, information on a program that provides emergency heat and energy assistance to children, families, seniors and people with terminal illness or disabilities living at or near the poverty level; the previous participation of Union Gas Ltd. and a decision to not partner in this seasons program; requesting a letter of support encouraging the gas company's continued partnership; and request for funding. The Clerk was instructed to write a letter to Union Gas.

UNFINISHED BUSINESS:

• -Letter from MTO re OMB Application to close certian roads intersecting Hwy. 11.

NEW BUSINESS:

• -Discussion regarding a Xmas party for Council & staff. A resolution was passed.

• -Proposal from Hans Gohlich to rent the municipal buildings at 12 Three Mile Lake Road. The Council would like to discuss with Mr. Gohlich before making a decision.



• -Hydro One, Forestry Maintenance Program. Information on right-of-way maintenance scheduled for the Township of Armour and requesting approval for the use of the herbicide "Garlon 4". The Clerk was instructed to copy the previous resolution prohibiting the use of "Garlon 4" and reiterate to Hydro One.



• -Town of Parry Sound, copy of their by-law to regulate smoking in workplaces and a by-law to regulate smoking in public places and soliciting interest for a standardized by-law throughout the District of Parry Sound. The Clerk was instructed to file the documents for future reference.



• -Council moved into closed session at 12:15 A.M. and out at 12:25 A.M.

• -List of correspondence received and not on the agenda.

RESOLUTIONS:

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the minutes of the regular meeting held on October 22, 2002 be adopted as circulated. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That Road Accounts Voucher # 11-2002 in the amount of $ 19,571.42 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 9:20 P.M. in order to discuss property matters pursuant to Section 55(5) (b) & (e) of the Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we move out of the closed session at 10:20 P.M. (Carried)

- Moved by Joanne Cripps, Seconded by Gary McFarlane, That General Accounts Voucher # 11-2002 in the amount of $ 75,781.28 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Marty Corcoran, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 11-2002 in the amount of $ 14,523.76 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 32-2002 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 33-2002 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 39-2002, being a by-law to confirm the proceedings of Council at its meetings. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 39-2002 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 39-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of November, 2002.

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That leave be given to introduce a bill # 40-2002, being a by-law to enter into an encroachment agreement with Edward & Joan Shelley and Vicki & Gary Burkholder. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 40-2002 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 40-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of November, 2002. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 41-2002, being a by-law to enter into a license/lease agreement with Edward & Joan Shelley and Vicki & Gary Burkholder. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 41-2002 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 41-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of November, 2002. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 42-2002, being a by-law to enter into a site plan agreement with George Wilbert Dingman. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 42-2002 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 42-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of November, 2002. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 43-2002, being a by-law to enter into an agreement with the NOHF Corporation for the delivery of the Northern Community Capital Assistance Program. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 43-2002 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 43-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of November, 2002. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby authorize the payment of $ 414.00 to AHIC to cover repairs to the washroom facilities. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby donate $ 30.00 to the annual 2002 Christmas dinner to be held at the Burk's Falls Senior Citizens Building. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the payment of invoice # 51742 to Graham Wilson & Green in the amount of $ 821.09 re Township of Armour et al ats Jerry Brandt et al. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Corporation of the Township of Armour hereby support the resolution of the Town of Kearney to bill Hydro One for responding to hydro lines down and fires caused by downed lines. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Township of Perry to petition MTO to allow Municipal Forest Fire Rating Sings on MTO Right of Ways. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the City of Windsor to call upon the Ontario Energy Board to withdraw the approval granted to Union Gas Limited for the retroactive rate increase. (Carried)

- Moved by Joanne Cripps, Seconded by Mary Corcoran, That the Council of the Township of Armour hereby support the resolution of FONOM expressing interest in submitting a joint application with the Northwestern Municipal Association to the Ministry of Municipal Affairs & Housing Pilot Project Tax Incentive Zone Program for two zones in the North, one in Northeastern Ontario & one in Northwestern Ontario. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Township of Pickle Lake to petition the government to amend new legislation regarding personal fuel holding tanks, fuel tank stands, fuel lines, furnaces & chimneys to exclude existing installations. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the Town of St. Marys to petition the Provincial Government to issue a policy directive disallowing the retroactive rate hike granted to Union Gas in order to protect consumers and taxpayers. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Township of MacDonald, Meredith & Aberdeen Additional to petition the Government of Ontario to provide funding to Northern Ontario municipalities to send staff to training on the new Municipal Act and regulations. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock,

WHEREAS the property tax is a vital part of municipal funding, and all municipalities and ratepayers depend on accurate assessments;

AND WHEREAS the Municipal Property Assessment Corporation (MPAC) has ignored the wishes of over 100 municipalities and is implementing a corporate restructuring program, called "Futures", that is dramatically changing property assessment in this province;

AND WHEREAS municipalities are already noticing a loss of local expertise and a decrease in service quality as a result of this centralization plan;

AND WHEREAS municipalities are having to contend with inaccuracies, errors and loss of product;

AND WHEREAS municipal officials do not have direct access to local MPAC assessors;

AND WHEREAS effort should be made to co-ordinate with the government OPTA program;

NOW THEREFORE be it resolved that the Council of the Township of Armour hereby calls on the Ontario Minister of Finance to intervene to repair the damage Futures has done to Ontario Property assessment and to bring forward a plan to restore local assessment expertise and good working relationships between assessment staff and municipalities at the local level.(Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the registration of the Clerk to attend a one day seminar on the new regulations under the Municipal Act, 2001 to be held in North Bay, November 29^th. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hold a "wine & cheese" xmas party for the Township staff, Council and officers in the municipal office on Wednesday, December 18/02 commencing at 4:00 P.M. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 12:15 A.M. in order to discuss legal matters pursuant to Section 55(5) (e) of the Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we move out of the closed session at 12:25 A.M. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 12:26 a.m. until the next regular meeting of Council scheduled for November 26th, 2002, or at the call of the Reeve. (Carried)