THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

May 8, 2001

The regular meeting of the Council of the Township of Armour was held on Tuesday, May 8, 2001 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; guests, Sgt. Bill Ayotte, Burk's Falls Detachment, O.P.P.; Jack Hills and Ferdi Staab, Rogers AT & T; Robert Linscott & Colin Bunge, Outward Bound; Ron Russell; Irene Smith; Lynn Smith; Paul & Sylvia Robinson; staff Les Phinney, CRS,I and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m. and the minutes of the regular meeting on April 24, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

• -Jack Hills & Ferdi Staab, Rogers AT&T, attended Council to discuss the proposed installation of a telecommunications tower on Lot 14, Concession 8. Following a previous meeting, at which Council received a legal opinion, a letter was sent to Rogers AT&T requiring a rezoning and a site plan agreement. In the agenda package, Council received an opinion from the lawyer for Rogers AT&T. Mr. Hills & Mr. Staab gave Council background information and tower details and answered questions. A further information package had been received in the office the morning of May 8^th. The Clerk read a fax from Industry Canada. The consensus of Council is to not require a zoning amendment. Rogers AT&T will prepare a site plan drawing that will be used for the site plan agreement; the Council will hold a public meeting at which representatives from Rogers AT&T will be available to answer questions; Rogers AT&T will do the notice of public meeting in accordance with the practices of the municipality for zoning amendments.



• -Sgt. Bill Ayotte, Burk's Falls Detachment, O.P.P., attended Council to present the first quarter municipal stats and answer any questions or concerns of Council.



• -Robert Linscott & Colin Bunge, Outward Bound, attended Council to discuss a development proposal for Lot 15, Concession 7. Council received and reviewed a legal opinion from the firm of Graham Wilson & Green stating that the zoning on the property is Rural and the proposal falls within that zoning, hence, a zoning amendment is not required. Outward Bound has agreed to proceed through a Development Agreement and the paper work will be coordinated through the Clerk.



• -Les Phinney, CRS,I attended Council to discuss the road department. The following issues were discussed;
• -road accounts voucher # 5-2001 in the amount of $ 20,152.98 was approved by resolution
• -the 2001 road budget was reviewed and approved by resolution
• -the logging tender for municipal property was reviewed & discussed. Gary McFarlane is to draft amendments. Revenue from the logging is to go back into the road budget.
• -discussion re the MTO proposed Tower Road connection to the proposed service road. Les does not particularly like the concept of another intersection and the road having two dead ends. Council will wait for MTO's proposal.
• -Les will get estimated maintenance costs for the new road intersections and turn arounds.
• -Les to get the best price for the surface treatment for this year.

• -Ron Russell attended Council to discuss the Owl Lake subdivision. In the agenda package, Council received a letter from Mr. Russell's lawyer, Doug Smith, and a memo from the Township planner, Robert Miller. Issues discussed for the subdivision agreement were the approval of the road & drainage; the installation of hydro services; and the need for a 0.3 m reserve along the municipal road. The Clerk will forward the decisions to the municipal lawyer for inclusion in the agreement.

BUSINESS ARISING FROM THE LAST MEETING:

• -Doherty Subdivision - Council reviewed a letter to the municipal lawyer with decisions from the meeting on April 24^th and fax from Gillian Doherty with a suggested clarification for one item. Council's decision was to accept the suggested change with an addition and the Clerk will forward it to Doug Christie for inclusion in the subdivision agreement.



• -Letter from Eric Searle requesting Council's support for his request for a private driveway access to the future service road. A resolution of support was passed.



• -Planning meeting - April 25^th. A quote for digital mapping for the consolidation of Zoning By-law # 27-95 was received from the planner, Robert Miller of Hynde Paul. This quote and the advertizing of the public meeting for the Official Plan review were put on hold until after the budget meeting.



• -Library Reps. The Clerk was instructed to advertise for volunteers to sit on the Library Board.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Amalgamation meeting. Further information was received from Sue Heffernan, Acting Senior Advisor, Ministry of Municipal Affairs & Housing, Sudbury.



• -Public Beach at Doe Lake. The Doe Lake Ratepayers Association were asked if they would volunteer again this summer to help keep the park clean and do minor repairs when needed. Correspondence was received from Paul Robinson outlining the Association's commitment and listing repairs that needed to be done. Council requested that Paul Robinson attend the next regular meeting for a discussion.

ACCOUNTS FOR APPROVAL:

• -The following road accounts, voucher # 5-2001, in the amount of $ 20,152.98, were approved by resolution:

Bell Canada garage phone $ 77.18

Bell Mobility cell phone $ 37.58

Royal Bank Visa gas $ 48.13

E.S. Hubbell & Sons Ltd. culverts $ 3,137.13

Leslie Phinney mileage & meeting $ 713.39

Northern Ontario Courier Service - freight $ 10.70

Orillia Spring Service Inc. for truck # 6 $ 776.29

Purolator Courier Ltd. shipping $ 16.39

Rick Steengaard part time labour $ 324.00

C.E. Stack Fuels Ltd. Diesel fuel & oil $ 2,112.44

Superior Propane Inc. tank rental $ 29.97

Thompson Machine Shop repair to steamer $ 90.07

Ward Tim-br Mart shop supplies $ 74.35

Tracks & Wheels Equipment repair to loader $ 343.71

Valley Blades Ltd. Parts for loader $ 335.78

Workplace Safety & Insurance April $ 153.59

Payroll April $11,872.28

The following general accounts, voucher # 5-2001, in the amount of $ 106,003.34, were approved by resolution:

Bell Canada office March $ 290.85

AMCTO registration $ 130.00

Village of Burk's Falls arena - A/P 2000 $ 1,669.12

District Social Services 2^nd quarter levy $48,641.59

Liberty Health benefits - May $ 931.47

Town of Parry Sound EMS - April $ 2,137.86

Union Public Library 2001 budget payment $ 3,000.00

Royal Bank Visa MFO seminar Sudbury $ 42.85

Almaguin News Ads $ 451.77

Almaguin Animal Shelter May $ 206.06

Rod Blakelock May Council fee $ 375.00

Village of Burk's Falls Arena - March expense $ 2,620.10

Water $ 43.75

Burk's Falls Home Hardware office supplies $ 35.82

Ballast $ 18.86

Butterworths office supplies $ 88.17

Canada Law Book Inc. 6 copies 2001 Municipal Act $ 353.03

Cintas Canada Ltd. Office supplies $ 69.56

Co-operators Insurance benefits $ 455.72

Marty Corcoran May Council fee $ 375.00

Joanne Cripps May Council fee $ 375.00

Frank Gill May Council fee $ 433.33

Graham Wilson & Green lawyer fee $ 5,244.48

Green Shield Canada benefits June $ 1,240.25

James Mahoney mileage April $ 204.21

Gary McFarlane May Council fee $ 375.00

Minister of Finance MMAH - inspections $ 795.00

Minister of Finance 2000 year end adjustment - OPP $ 3,545.00

Ambulance $ 2,165.11

Bev Moore cleaning April $ 80.00

Municipal World Inc. Dog tags & licence books $ 92.41

Nipissing Copier Ltd. Meter charge - March $ 200.69

Ont. Property Assessment Corp. - 2^nd quarterly payment $ 9,624.00

Town of Parry Sound EMS - May $ 2,137.86

Township of Perry CBO - April $ 861.00

Pitney Bowes of Can. Postage meter $ 180.66

Receiver General Payroll deductions - April $ 5,918.68

Russell, Christie, Miller lawyer fee $ 1,074.56

Salvation Army donation $ 50.00

Paul Schaefer mileage - April $ 181.93

Township of Ryerson mileage Fire Conference $ 63.98

Ron West refund tax overpayment $ 95.26

Woodlands Fire Services fire extinguisher inspection $ 30.90

Ken White 911 signs $ 235.50

Workplace Safety & Insurance April $ 104.79

General Accounts cont.

GST & ITC $ 735.30

Payroll April $ 8,021.86

• -The following Landfill accounts, voucher # 5-2001, in the amount of $ 5,540.98 were approved by resolution:

Bell Canada landfill site phone $ 70.66

Co-operators Insurance benefits $ 20.27

Liberty Health benefits $ 142.84

Terraprobe monitor wells 1^st invoice $ 1,532.16

Burk's Falls Home Hardware - supplies $ 10.72

Lawrence Judd repair to packer $ 359.20

Uniongas heat $ 429.81

Leggett Propane propane $ 63.09

Workplace Safety & Ins. April $ 38.56

Payroll April $ 2,873.67

APPLICATIONS:

• -GROUNDSKEEPER - Six applications were received & reviewed. A resolution was passed to accept the tender from John D. Keizer. The Clerk was directed to discuss the job with Mr. Keizer.



• -LOTTERY - Application for a raffle licence from the Katrine Leisure Club. The Clerk was instructed to discuss the terms and conditions and eligibility for a licence with a representative of the Club.

REPORTS:

• -District Municipal meeting - April 30^th - staff report on questions & answers by two municipal lawyers. A discussion followed regarding; municipal water - the Clerk was instructed to request the three community centre clubs to have the water tested monthly and also have the water tested at the municipal garage; sign at the public beach - this should be considered at next meeting when all the signs at the beach will be reviewed.
• -Tri-R Committee - May 2^nd - minutes were included in the agenda package.
• -Cost sharing committee - May 7^th - a discussion paper prepared by Gary McFarlane was circulated. This item will be discussed at the next meeting.
• -By-law Enforcement Officer - April report included in the agenda package.
• -Chief Building Official report of numbers of permits issued to date included in the agenda package.

CORRESPONDENCE:

• -Association of Ontario Road Supervisors, invitation to attend the 2001 Municipal Trade Show, June 6^th & 7^th in Welland.



• -Almaguin Chamber of Commerce, membership form. Council did not purchase a membership.



• -Town of Arnprior, request for support of a resolution regarding the Minister of Environment's intention to introduce legislation to support an agreement between Ontario municipalities & participating industry to share 50/50 the net cost of residential recycling programs. A resolution of support was passed.

UNFINISHED BUSINESS:

• -Municipal Lawyer. A resolution was passed appointing the firm of Graham Wilson & Green, Barrie, as the municipal lawyers.



• -A resolution was passed hiring staff for the summer rec program.

NEW BUSINESS:

• -Minutes of Settlement on Roll # 4919-000-001-53600 was received and reviewed.



• -An email from Chris Forde regarding the lease on Pt. Lot 11, Concession 3 was received. Council requested that Mr. Forde attend the next meeting.



• -Newspaper ad re the Public Advisory Committee for the Magnetawan River Water Management Plan. No one is interested in this committee.



• -Eastholme, Update on the 24 new bed application and the "D" bed redevelopment project.



• -Village of Burk's Falls, Memo re the Community Reinvestment Committee - Steering Committee.



• -A special budget meeting was set for Thursday, May 17^th at 7:30 P.M. A second draft of the budget as well as the Tax Ratio Report, the Tax Impact Report, the Overall Levy Changes by Tax Class, and the Summary Report with Max Tax for the capped classes from the OPTA program were given to members of Council for their review.

• -List of correspondence received and not on the agenda.

RESOLUTIONS:

• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the regular meeting held on April 24, 2001 be adopted as circulated (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That Road Accounts Voucher # 5-2001 in the amount of $ 20,152.98 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the 2001 road budget in the amount of $ 515,000.00. (Maintenance $ 356,000.00; Construction $ 159,000.00) (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour send a letter of support to MTO (re: Searle's request for private driveway access to the future service road) requesting MTO's re-consideration of access to the service road for the commercial properties in the interest of maintaining financial viability of these properties. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That General Accounts Voucher # 5-2001 in the amount of $ 106,003.34 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 5-2001 in the amount of $ 5,540.98 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby accept the tender for Groundskeeper for the summer of 2001 & the winter of 2001/2002 from John D. Keizer in the amount of $ 3,900.00 subject to clarification & insurance proof. (Carried)

• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the Town of Arnprior regarding the Minister of Environment's intention to introduce legislation to support an agreement between Ontario municipalities and participating industry to share 50/50 the net cost of residential recycling programs and ensure that all industries which produce projects and packaging meet their environmental obligations and pay their fair share. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve the hiring of the following people for the summer rec program;

Director - Michelle Litster

Counsellors - Dorothy Haggart, Sherri-Lynn Stevenson, Aimee Flood and Danielle Zrobin

(Carried)

• -Moved by Joanne Cripps, Seconded by Gary McFarlane, As of May 8, 2001 we will have the firm of Graham Wilson & Green (Barrie) attend to all legal matter for the Township of Armour for all new files. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That we do now adjourn at 11:58 p.m. until the next regular meeting of Council scheduled for May 22, 2001, or at the call of the Reeve. (Carried)