THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

May 27, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, May 27, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock; delegations, Gwen Anderson, Burk's Falls & District Foodbank; Peter Brooke, Katrine Community Centre Club; Mary Ellen Wilson, guests: Ed Robinson, Richard Holloway, Joy Murphy, Randy Cox; staff, Les Phinney, CRS-I, and Wendy Whitwell, Acting Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the May 13, 2003 regular meeting and the minutes of the May 13, 2003 special meeting were approved by resolution as circulated.

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DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

  • -Gwen Anderson, Burk's Falls and District Foodbank, attended to request a donation for 2003. Gwen provided Council with a report outlining the history, policies, area serviced and statistical data of the foodbank. A resolution authorizing a donation for 2003 was passed.

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  • -Peter Brooke, Katrine Community Centre Club, attended to discuss the grant the club has requested under the NOHF program. Peter circulated an information sheet regarding the income and expenses for the teen dances. Peter also advised Council of the costs from December 31 to May 15 for hydro and propane. Additional costs relating to the summer recreation program running from the community centre were discussed. Peter is to review the staff report regarding the NOHF funding and supply a summary of costs relating for the summer recreation program.


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  • -Mary Ellen Wilson, attended to discuss a request for a building permit for an accessory structure on a vacant lot. Council reiterated the resolution passed October 9, 2001 regarding accessory structures. Staff will research the history of the property for "existing uses".

  • -Les Phinney, CRS-I, attended for the opening of tenders for a backhoe and gravel crushing.

The following backhoe tenders were received:

- Tormont $ 81,917.- trade in of $ 8,000. plus taxes

- RHM Equipment $ 81,158.- trade in of $ 12,500. plus taxes

- Preston's $ 89,457. - trade in of $ 10,000. plus taxes

- OnTrac $ 87,500. - trade in of $ 20,000. plus taxes

Les will review all tenders and make a recommendation to Council.

The following gravel crushing tenders were received.:

- Whitmell's $ 47,300.00 plus taxes

- BOR Aggregate $ 71,300.00 plus taxes

A resolution accepting the tender submitted by Whitmell's was passed.

- reviewed and discussed correspondence from Sifto regarding a national management plan for road salts. The clerk will forward a reply.

- reviewed a proposal for the replacement of the wood furnace at the municipal garage.

Les will get further information.

- Randy Cox, New Hope Fellowship attended the meeting to answer any questions Council may have on the drainage plan which had been faxed this evening and distributed to Council at the meeting. The plan was difficult to read and a number of items were not indicated. Les suggested the hay bales should be relocated to be move effective, and the sand deposited in the end of the culverts should be removed. The drainage plan will be reviewed in more detail and a letter forwarded to New Hope Fellowship.

BUSINESS ARISING FROM THE LAST MEETING:

  • -A proposal for water consulting services from Jagger Hims was distributed to Council and discussed. Staff was instructed to determine if we could possibly take water samples ourselves.


  • -A zoning issue regarding 21 Brown's Drive was discussed. The clerk will get further information from the planner and report back to Council.

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  • -A resolution authorizing the hiring of John Keizer as groundskeeper for 2003, to be paid as a temporary casual labour was passed.

BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -copy of comments from Robert Miller, municipal planner, regarding the new Catholic Church development were reviewed and discussed. The clerk was instructed to forward a letter to the Catholic Church setting out a number of outstanding items and documentation required.

BY-LAWS:

- By-law # 16-2003, to enter into site plan agreement with New Hope Fellowship - third reading was deferred pending outstanding documentation.

- By-law # 26-2003, to authorize the granting of an easement & enter into an agreement for the installation of a buried sewage line (Shelley) Council reviewed correspondence from the lawyer, and we are awaiting direction from Mr. Shelley regarding insurance. Second reading was deferred.

- Council passed a resolution to move into closed session at 10:10 p.m.

- Council moved out of closed session at 10:15 p.m.

REPORTS:

- AHIC, special meeting May 15th, verbal report by Gary & Frank

- Arena, May 21st, minutes included in the agenda package

- Library, May 21st, Rod is the chairperson for the Library board

- Steering Committee, May 22nd, no one was able to attend, Gary requested a copy of the information available at the Council meeting.

- progress report was reviewed

- By-law enforcement, May report was reviewed

- CBCO, April report was reviewed

CORRESPONDENCE:

- Salvation Army, Red Shield Request, request for donation. A resolution authorizing a donation of $ 50.00 for 2003 was passed.

  • - Municipality of Chatham - Kent, request for support of a resolution regarding concerns of the incarceration of criminals convicted of first degree murder in minimum security facilities. A resolution of support was passed.

- District of Parry Sound Social Services Board, notification of information session of the Community Rental Housing Initiative, at the Children's Aid Society Boardroom, 25 Church Street, Parry Sound on Wednesday, May 28th at 7 p.m. No member of Council will attend.

- Blue Sky Region, Quality of Life Committee, request for a member to participate in this committee and notification of a meeting scheduled for the week of June 9th. Frank has agreed to put his name forth for this committee.

- The Presbyterian Church, Burk's Falls, invitation to the fourteenth annual "Kirkin O the Tartan" on July 27th, 2003 at 9:00 am.

UNFINISHED BUSINESS:

- Council reviewed a staff report dated May 26, 2003 regarding the office renovations and agreed to the recommendation for items to be included in the 2003 general budget.

NEW BUSINESS:

  • -a resolution authorizing the staff for the 2003 summer recreation program was passed by Council.

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  • - a resolution authorizing the purchase of an $ 80.00 advertizement for the local placemat project was passed by Council.

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  • -proposed 2003 budget, draft# 1 dated May, 2003 was distributed at the meeting for Council's consideration.
  • -Hydro One Forestry Services, letter dated May 26, 2003 regarding the work scheduled in Armour Township, Concession 1 to Concession 6 and the use of Garlon 4.

The clerk will forward a letter reiterating Council's negative position on the use of Garlon 4.

  • -List of correspondence received and not on agenda.

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RESOLUTIONS:

- Moved Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the regular meeting held on May 13, 2003 be adopted as circulated. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the minutes of the special meeting held on May 13, 2003, be adopted as circulated. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize a donation to the Burk's Falls Emergency Food Bank for 2003 in the amount of $ 500.00. ( Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour accept the quote for gravel crushing from Whitmell's in the amount of $ 52,990.00. All work to be completed by July 18, 2003.

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby ratify the acceptance of John Keizer as groundskeeper for 2003 for the quoted price of $4,200.00 to be paid as a temporary casual labour. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, Be it resolved that the Council of the Township of Armour, move into closed session at 10:10 p.m. in order to discuss personnel matters pursuant to Section 55 (5) (b)of the Municipal Act. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That we move out of closed session at 10:15 p.m. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby donate $ 50.00 to the Salvation Army Red Shield Appeal for 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the resolution of the Municipality of Chatham-Kent supporting the Canadian Association of Police Boards in its efforts to express its concerns to the Solicitor General of Canada about criminals convicted of first degree murder being incarcerated in minimum security facilities and request immediate corrective action. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the hiring of the following people for the 2003 summer recreation program;

Director - Dorothy Haggart

Counsellors - Steven Krbavcic, Kendra Rodgers & Leah Albert (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the purchase of an $ 80.00 ad on the next printing of 1000 placemats by B&D Imaging. (Carried)

-Moved by Rod Blakelock, Seconded by Gary McFarlane, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for June 10, 2003, or at the call of the Reeve. (Carried)