THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

March 12, 2002

The regular meeting of the Council of the Township of Armour was held on Tuesday, March 12, 2002 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; delegates Marshall Green, municipal solicitor, Jack Murray, Katrine Community Centre Club, Matthew Haggart, Michelle Pollock, Bob McPhail, and Vern Leggett; guests, Gloria Wilde, Richard Holloway, Joy Murphy, Roberta Haviland, Jenny Thomas, Phyllis Leggett, Earl Haggart, Dalton Healey, Richard Thomas, Ron Russell, Gord Parker, Melissa McMurren, Dona Crawford, Marie Stitt, Gary Sippel, Doris Sippel, Jan In Den Bosch, Bruce Hickey, Huntsville Forester and Jeff Renaud, Almaguin News; staff Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:45 p.m. The minutes of the regular meeting on February 27, 2002 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

• -Marshall Green, municipal lawyer, introduced himself and his law firm, Graham, Wilson & Green and left profiles of the firm. The Reeve opened the floor for discussion. No questions were asked.



• -Bill Ayotte, Staff Sgt., Almaguin Highlands OPP was unable to attend. The 2001 activity report and the Township statistics report were included in the agenda package. The Clerk has the 2002 Business Plan available in the office for anyone to review.



• -Jack Murray, President, Katrine Community Centre Club, attended Council to request approval to apply for a Trillium Foundation Grant to upgrade the kitchen and hall at the Katrine Community Centre. The proposal and drawings were included in the agenda package. Jack explained the application process. A resolution was passed.



• -Matthew Haggart attended Council to ask questions. Written questions were included in the agenda package. Council replied to the questions.



• -Michelle Pollock attended Council to request reimbursement for damage to a snowmobile. A letter included in the agenda package outlined the accident and the damages. Council instructed the Road Superintendent to determine who owns the cable and report to the Clerk.



• -Bob McPhail, representing the business committee of TACCA, attended Council to discuss three issues. His written questions were included in the agenda package. His three issues were the Planner, Resolution # 4 passed at the February 27, 2002 meeting, and the Legal Opinion on Court Costs. All issues were discussed and Mr. McPhail appealed to the Council to form a committee to bring the community back together, to hold meetings in the summer and invite the Lake Associations to participate.



• -Vern Leggett attended Council to discuss the location for vehicle storage for his zoning amendment map. Council discussed their preferred location and instructed Vern to come into the office and discuss it with the Clerk.



• -Les Phinney, CRS,I, re road department. Items discussed were;

- Road Accounts Voucher # 3-2002 in the amount of $ 22,849.82 was approved;

- Staff report on mileage paid for use of Les's personal vehicle compared to leasing a vehicle. The general consensus was that the municipality is receiving fair and equitable return for milage paid.

- Road Budget Construction Proposal for 2002. The proposal was discussed and the conclusion was to review the bridge report, inspect bridges and include any bridge work required in the proposal. Councillor McFarlane will inspect the bridges with Les.

BUSINESS ARISING FROM THE LAST MEETING:

• -Request from Gord Parker for reimbursement of $ 350.00 for damages to his vehicle. A letter was included in the agenda package which included costs to repair his vehicle due to poor maintenance of the Three Mile Lake Road. Councillor Corcoran asked the Road Superintendent to comment on the maintenance of the Road, which he did. Mr. Parker disagreed. The Reeve called for a vote on reimbursement and the consensus was negative. Mr. Parker was upset with the decision and Councillor Cripps and the Clerk went to the main office to call the OPP. The OPP were not called.



• -A breakdown of the planning fees for January were reviewed by Council. It was stated that Council did not need as much detail as was supplied, point form giving date, item and time would be sufficient.



• -Letter from Linda Maurer apologizing for interrupting the Council during a discussion at the previous meeting.



• -Lease of property and buildings at 12 Three Mile Lake Road. An email had been received from Ann Gignac answering Council's questions and requesting more information about the buildings. She will discuss the buildings with the Clerk the next time she is in the area.



• -The spring newsletter was reviewed and Councillor Cripps requested an addition.



• -2002 projects for funding were discussed. Councillor Blakelock is to visit the parks and report to Council on any upgrades needed. Phyllis Leggett from the Berriedale Community Centre informed Council that there had been a meeting but because of poor attendance no decisions were made as to repairs needed. The president of the club, Bob Grey is to get in touch with the Clerk. The Clerk will contact the Chetwynd Community Centre Club. Councillor McFarlane and the Clerk will review the plans for the office expansion. Earl Haggart requested that Council consider a sound system for the Katrine Community Centre.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Eastholme.
• -Included in the agenda package was a letter explaining an increase in the 2002 operating budget, an update of the capital project to build 24 new beds and redevelop 72 "D" beds, and an invitation to the annual general meeting to be held on March 20, 2002; the 2002 Municipal Levy Apportionment Schedule; and a news release from OANHSS re Inadequate Provincial Funding.



• -Copy of a letter from the Township of North Himsworth to the Hon. Tony Clement, Minister of Health & Long - Term Care and including a letter received by North Himsworth from the Minister.

• -AMO Conference. A resolution was passed to register Reeve, Frank Gill & Councillor, Gary McFarlane for the conference to be held in Toronto, August 18^th to 21^st.

ACCOUNTS FOR APPROVAL:

• -The following road accounts, voucher # 3-2002, in the amount of $ 22,849.82, were approved by resolution:

Bell Mobility cell phone $ 43.39

C.E. Stack Fuels Ltd. Diesel fuel $ 4,179.78

Bell Canada garage phone $ 82.19

Lou Dennis Automotive truck parts & supplies $ 819.35

Mike's Service Centre gas $ 27.91

Champion Road Machinery parts $ 730.33

Co-operators Insurance Mar. benefits $ 257.68

Les Phinney mileage & meeting $ 572.43

Gilroy Tire Sales Tire repair $ 72.15

Thompson Machine Shop truck repair $ 82.45

Valley Blades Ltd. Grader blades $ 1,028.10

Royal Bank Visa gas $ 38.50

Bruce Sales parts $ 124.60

Fastener Centre supplies $ 571.16

Northland Truck Centre parts $ 29.78

Purolator Courier Ltd. freight charges $ 27.83

Receiver Gen. of Canada radio licence $ 393.00

WSIB Feb. $ 328.85

Payroll Feb. $ 13,440.34

- The following general accounts, voucher # 3-2002, in the amount of $ 46,061.26 were approved by resolution:

Bell Canada office $ 239.50

Rod Blakelock Mar. Council fee $ 375.00

Cintas Canada Ltd. Office supplies $ 76.05

Co-operators Insurance benefits $ 235.63

Marty Corcoran Mar. Council fee $ 375.00

Joanne Cripps Mar. Council fee $ 375.00

Frank Gill Mar. Council fee $ 433.34

Gary McFarlane Mar. Council fee $ 375.00

Bev Moore cleaning Feb. $ 80.00

Paul Schaefer mileage - Feb. $ 239.40

Hydro One Street Light $ 26.26

3 Mile Lake Rd $ 29.91

John Keizer groundskeeper contract $ 100.00

Village of Burk's Falls water $ 43.75

Green Shield Canada benefits - Mar. $ 1,325.48

Graham Wilson & Green Armour et al Brandt $ 753.21

Almaguin News 2002 contract $ 278.10

Receiver General Feb. payroll deductions $ 6,566.31

Almaguin Animal Shelter Mar. $ 214.00

Lorne Bonazza livestock evaluator $ 50.00

Minister of Finance EHT - 2001 $ 5,282.37

OPP Jan $ 9,096.00

Nipissing Copier Jan. contract $ 77.31

Township of Perry CBCO - Feb. $ 987.00

Royal Bank Visa canpay software update & supplies $ 452.79

Township of Ryerson Steering Comm. Dues - 2002 $ 10.00

Burk's Falls Home Hardware supplies $ 38.00

CNIB Donation $ 100.00

Hutcheson-Barnes Titles Tax Reg. $ 26.78

Dist. of Parry Sound Municipal Assoc. 2002 membership $ 100.00

Spring meeting registration $ 60.00

Royal Bank Visa gas - POA meeting $ 24.06

Municom - subscriptions $ 429.52

Expenses - tax seminar $ 40.50

Assessment review & publication $ 100.57

Internet connection $ 10.19

Almaguin Nipissing Travel Assoc. 2002 membership $ 123.90

Eastholme 1^st quarter levy $ 7,659.50

Hynde Paul Assoc. Rezonings $ 842.62

Jan. planning expenses $ 729.53

Mike's Service Centre gas $ 58.00

Northeastern Fire Ed. Conf. Registration $ 175.00

GST & ITC $ 171.89

Payroll Feb. $ 7,727.58

• -The following Landfill accounts, voucher # 3-2002, in the amount of $ 4,647.62 were approved by resolution:

Bell Canada landfill site phone $ 67.83

Co-operators Insurance benefits - Mar. $ 19.47

Leggett Propane propane $ 20.00

Union Gas natural gas $ 258.74

P.J. Marrin & Sons supplies $ 51.98

Whitmells winter mtc $ 940.05

Payroll Feb.. $ 3,289.55

BY-LAWS: - By-law # 15-2002, to confirm the proceedings of Council at its meetings was read a first, second and third time.

• -By-law # 16-2002, being a by-law to provide for an interim tax levy was read a first, second & third time.

REPORTS:

• -Steering Committee - Feb. 28^th - Councillor McFarlane gave a verbal report.

• -MPAC Information Session - Mar. 4^th - written staff report and copy of Licence to Use Property Assessment Information. A resolution was passed authorizing the Clerk to sign the Licence.
• -Tri-R Committee - Mar. 6^th - the following resolutions were passed. Approving the 2002 budget for the recycling and approving the 2002 budget for the landfill; a resolution urging the Government of Ontario to complete the second and third readings of Bill 90; supporting the Tri-R Committee in moving forward with the necessary application and or studies for a landfill site expansion; and supporting the City of Stratford to petition the Province of Ontario to enact legislation to require producers to reduce the packaging of goods at the source of their distribution and retailers to take back packaging materials. The Landfill Closure and Post Closure Liability Report was included.
• -2001 budget for review.
• -Councillor McFarlane handed in a written report on the following meetings; OGRA Conference - Feb. 25^th; Tri-R meeting - Mar. 6^th; MNR Workshop - Mar. 7^th; TACCA meeting - Mar. 7^th; Nuisance Bear Committee - Mar. 11^th; & Planning Board - Mar. 11^th.

CORRESPONDENCE:

• -Graham Wilson & Green, re Township of Armour et al ats Brandt et al. Two letters.



• -AMO Alert, Volunteer Firefighters in Jeopardy.



• -OSRU, Ontario Sportsman & Resource Users, Ontario Black Bear Association, OBBA, requesting support for a resolution to reinstate the spring bear hunt. No support was given.



• -City of Brantford, invitation to the 50^th Anniversary Conference of the Ontario Parks Association.

• -Township of Perry, Notice of Public Meeting for a new Township Zoning By-law. The Clerk was instructed to have Robert Miller of Hynde Paul Assoc. review the proposed zoning by-law as it would apply to the Armour / Perry boundary.

• -County of Brant, requesting support of a resolution regarding proposed regulation for administrative penalties for simple infractions associated with potable drinking water. No support was given.



• -District of Parry Sound Social Services Administration Board, requesting support of a resolution to petition the Province to reassess the impact of the revised Provincial capital funding model for Housing on Northern DSSABs and further that any clawback of funds either retroactively or currently be suspended pending a review of this decision. A resolution of support was passed.



• -Town of Minto, requesting support of a resolution regarding reinstatement of legal framework, powers and funding to permit schools, local communities and law enforcement agencies to handle vandalism and violent behavioral problems of youth. A resolution of support was passed.

UNFINISHED BUSINESS:

• -List of properties and buildings owned by MTO and proposal for removal/demolition.

NEW BUSINESS:

• -A resolution was put forward to require deposits to accompany all inquiries for proposed application prior to the Township incurring any costs for profession services rendered. This resolution was tabled for review of the by-law setting fees for processing of planning matters.



• -A resolution was passed instructing the clerk to supply progress reports regarding any and all ongoing situations that municipal staff and advisors are engaged in . These reports to be supplied on a monthly basis.



• -A resolution was put forward regarding the Report of Phase 1 of the Feasibility Study for Amalgamation and proceed onward with Phase 2. The resolution was tabled until the Phase 1 report is complete.



• -A proposed resolution by Councillor Blakelock regarding a change to the procedural by-law was not introduced.



• -Minutes of Settlement from MPAC on roll # 4919-000-001-42750.



• -Letter from MNR regarding the installation of a automatic water level monitoring station at the Township park on Doe Lake. A resolution was passed accepting their proposal.



• -A resolution was passed authorizing the Clerk to pay an advance to the Union Public Library Board.



• -Council moved into Closed Session at 11:05 P.M. and out of Closed Session at 11:30 P.M.



• -List of correspondence received and not on the agenda.

RESOLUTIONS:

• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the minutes of the regular meeting held on February 27, 2002 be adopted as circulated. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby approve the project for the Katrine Community Centre as proposed by the Katrine Community Centre Club and support the application to the Trillium Foundation for a grant subject to all approvals being received. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That Road Accounts Voucher # 3-2002 in the amount of $ 22,849.82 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the registration of Reeve, Frank Gill and Gary McFarlane to attend the AMO conference to be held in Toronto, August 18^th to 21^st, 2002. (Carried)



• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That General Accounts Voucher # 3-2002 in the amount of $ 46,061.26 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 3-2002 in the amount of $ 4,647.62 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 15-2002, being a By-law to confirm the proceedings of Council at its meetings. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 15-2002 be read a second time. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 15-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of March, 2002. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 16-2002, being a By-law to provide for an interim tax levy and the payment of interim taxes for the year 2002. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 16-2002 be read a second time. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 16-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of March, 2002. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to sign the Licence to Use Property Assessment Information with MPAC. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve the operating & capital 2002 Tri-R budget for recycling in the amount of $ 32,800.00. Armour's share $ 14,432.00. (Carried)

• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve the operating & capital 2002 Tri-R budget for the Landfill in the amount of $ 92,650.00. Armour's share $ 40,766.00. (Carried)



• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour urges the Government of Ontario to complete the second and third readings of Bill 90 being the Waste Diversion Act 2002, as soon as the spring legislative session resumes and that the Waste Diversion Ontario organization be in place as soon as possible to ensure the flow of funds to municipalities before the end of 2002. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps,

WHEREAS a capacity study completed by Philips Planning & Engineering Limited in 1995 determined that our existing landfill site located at Concession 8, Pt. Lot 8 & 9, Township of Armour will reach capacity in 2006,

AND WHEREAS a review of the fill rates since 1995 indicates the above to be accurate,

AND WHEREAS a preliminary meeting was held with the Ministry of Environment in December, 2001 to determine the necessary steps involved in a landfill site expansion approval,

NOW THEREFORE be it resolved that the Township of Armour support the Tri-R Committee in moving forward with the necessary application and or studies for a landfill site expansion.

AND FURTHER, that any associated costs be included in the Tri-R Committee budgets, to be split according to the current cost sharing formula. (Carried)

• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the City of Stratford to petition the Province of Ontario to enact legislation to require producers to reduce the packaging of goods at the source of their distribution and retailers to take back packaging materials. (Carried)



• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the District of Parry Sound Social Services Administration Board to petition the Provincial Government to reassess the impact of the revised Provincial capital funding model on Northern DSSABs and further that any clawback of funds either retroactively or currently be suspended pending a review of this decision. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the Town of Minto to petition the Federal and Provincial Governments to create and/or reinstate the necessary legal framework by providing the necessary powers and funding to permit schools, local communities and law enforcement agencies to effectively handle the ever growing vandalism and violent behaviour problems with the minority of our trouble making youth. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby instruct the clerk to supply progress reports regarding any and all ongoing situations that municipal staff and advisors are engaged in. These reports to be supplied on a monthly basis. (Carried)

• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby accept the proposal from MNR and Environment Canada (EC) to upgrade the system of automatic water level gauges to a nitrogen bubbler system and the installation of an automatic tipping bucket rain gauge. All work to be at the expense of Environment Canada and supervised by the Township's Road Superintendent. Cost for expenses for this system will be $ 100.00 per year. (Carried)



• -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township hereby authorize the Clerk to pay an advance to the Union Public Library Board in the amount of $ 3,000.00 per month to a maximum of $ 9,000.00 until the 2002 budget is approved. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That we continue beyond the 11:00 o'clock curfew. (Carried)



• -Moved by Rod Blakelock, Seconded by Joanne Cripps, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 11:05 P.M. in order to discuss personal matters pursuant to Section 55(5) (b) of the Municipal Act. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That we move out of the closed session at 11:30 P.M. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That we do now adjourn at 11:55 p.m. until the next regular meeting of Council scheduled for March 26, 2002, or at the call of the Reeve. (Carried)