THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

March 11, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, March 11, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock; delegations, Lawrence Main, Burk's Falls Historical Society; guests Phyllis Leggett, Ed Robinson, Jack Murray, Katrine Community Centre Club; staff, Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

• -The minutes of the February 26, 2003 regular meeting; the public meeting on February 26, 2003; and the special meeting on March 4, 2003 were each approved by resolution as circulated.

DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

• -Lawrence Main, Burk's Falls Historical Society, attended Council to present their annual financial statement and report on activities. Mr. Main informed Council of two very important activities taking place in 2003; on May 3^rd, a tea in the Seniors Centre, Burk's Falls with a "Mother's Kitchen" theme and on August 9^th, the 110^th anniversary of the Wiseman's School and invited all members of Council to attend.

• -Les Phinney, CRS-I, attended to discuss the following road issues:

- Road Accounts Voucher # 3-2003 in the amount of $ 19,345.62 was approved.

- a resolution was passed authorizing the payment of 5% of the current hold back to Royal Paving Limited

- a resolution was passed authorizing the registration of Les Phinney to attend a seminar "Protecting Your Pavement Investment" to be held in Azilda, April 2, 2003.

- heating system for garage - quotes not in yet

- the motor for the truck has been ordered

- Les to contact CN about the Three Mile Lake Road crossing

- still trying to get quotes for guide rails

BUSINESS ARISING FROM THE LAST MEETING:

• -A resolution to accept and adopt the Employee Remuneration Review Process Policy was defeated.



• -A resolution to increase the wages for staff was put on hold until the next meeting. A special meeting, closed session, with staff, will be held at 7:00 p.m, Tuesday, March 25, 2003 to discuss increases for 2003.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Property Standards By-law Committee. Four applications were received for two volunteer positions on the Committee. A resolution was passed to appoint Richard Holloway & Earl Haggart as members at large; Joanne Cripps as Council representative; and the CBCO and By-law Enforcement Officer as ex-officio members.

ACCOUNTS FOR APPROVAL:

• -The following road accounts voucher # 3-2003 in the amount of $ 19,345.62 were approved for payment:

Bell Canada $ 94.41

Bell Mobility cell 38.98

Co-operators Insurance benefits 389.27

Green Shield Insurance benefits 670.83

C.E. Stack Fuels Ltd diesel fuel & oil 2,080.83

Hydro One 354.85

Les Phinney mileage 637.60

Lou Dennis Automotive parts 47.78

Purolator Courier shipping 23.33

Royal Bank Visa fuel & parts 147.00

Mike's Service Centre gas 97.00

Turner's Garage truck repairs 840.25

Canadian National Railways 728.45

Gilroy's Tire Sales grader 1,472.00

G.F. Preston Sales parts 197.80

Shaw Heating 796.62

Ward Tim-Br Mart supplies 47.91

WSIB 220.58

Payroll Feb. 10,460.13

• -The following general accounts voucher #3-2003, in the amount of $ 71,735.95 were approved for payment:

Bell Canada $ 242.05

Canon Business Solutions meter charge 112.62

Cintas Canada office mats 85.84

Co-operators Insurance benefits Mar. 268.12

Graham Wilson & Green 2000 election 680.34

Miscellaneous 149.48

Shelley development 658.05

Pickerel Lake Lodge 1,254.76

Green Shield Canada benefits Mar. 589.20

Hydro One TML Rd 35.51

Hydro One park light 78.53

Hydro One street light 24.36

Hydro One office 287.28

Hydro One CCC 35.51

Hydro One north half of office 35.51

James Mahoney mileage Feb. 1 - Feb. 16 82.74

Mileage Feb.17- Feb. 27 68.57

Royal Bank Visa LR Jan. & Feb. internet 21.30

FG gas 32.05

GM OGRA registration 374.50

Almaguin Animal Shelter March 214.00

Almaguin News advertising 82.39

Bev Moore cleaning 80.00

Clair & Cindy Susut groundskeeper 100.00

Frank Gill March Council fee 433.34

Gary McFarlane March Council fee 375.00

Grand & Toy office supplies 316.44

Joanne Cripps March Council fee 375.00

Marty Corcoran March Council fee 375.00

Minister of Finance January policing 9,299.00

Paul Schaefer Feb mileage 192.85

Receiver General Feb payroll deductions 7,767.77

Rod Blakelock March Council fee 375.00

Municipal World Inc. Building permit forms 141.41

Township of Ryerson Dec. Fire Dept expenses 5,416.09

Jan. Fire Dept. expenses 8,908.55

AMCTO donation - zone meeting 500.00

Ken White NOHF project sign 316.25

Village of Burk's Falls Arena year end 1,243.73

Arena Jan. 1,968.23

Water bill 43.75

Leanne Crozier mileage CEMC training 130.55

Hynde Paul Assoc. Planning services Jan. 614.93

Eliot zoning 289.50

Gary McFarlane 4^th quarter mileage 276.50

Minister of Finance 2002 EHT 5,284.60

On-Line Comm. Planning web site mtc. 2003 600.00

Township of Perry CBCO Jan. 1,008.00

CBCO Feb. 882.00

Smith Hardy & Miller Mugford shore road closing 774.77

Beveridge shore road closing 784.74

Terry's Valuemart supplies 21.81

21^st Century Document regs & stats 69.50

Armour Township transfer to parks acct. 857.75

Bell Mobility office cell phone 25.65

CNIB Donation 100.00

Eastholme 1^st quarter levy 7,847.75

Earl Haggart honorarium 50.00

Richard Holloway honorarium 50.00

Gloria Wilde honorarium 50.00

Union Public Library 2003 1^st payment 2,000.00

WSIB Feb. 124.32

Payroll Feb. 6,253.46

• -The following Landfill accounts voucher # 3-2003, in the amount of $ 7,286.71 were approved for payment:

Union Gas heat 569.10

Bell Canada 75.13

Co-operators Insurance benefits Mar. 11.23

Green Shield Canada benefits Mar. 196.40

Hydro One 150.13

Whitmell's Jan. sanding/snow plowing 996.00

Assoc. of Mun. Recycling Coor. AGM & workshop 245.00

Leggett Propane propane 45.00

P J Marrin supplies 20.82

Village of Burk's Falls recycling year end 119.80

Laidlaw Carriers freight - cardboard 696.57

Paul Smith packer repairs 604.22

Township of Ryerson recycling year end 103.82

Minister of Finance EHT 2002 992.24

WSIB 43.61

Payroll February 2,417.64

BY-LAWS:

• -By-law # 12-2003, remuneration & expenses for Members of Council & Local Boards, Officers & Employees, was read a third time.



• -By-law # 9-2003, Municipal Alcohol Policy was tabled. A discussion was held regarding a meeting with Jack Murray, Frank Gill, Gary McFarlane & Laura Rowley on Tuesday morning and a further request for change. Council did not approve the change and requested that Jack Murray attend the next meeting. Mr. Murray arrived shortly after the discussion was finished and Council informed him of their views and that a representative of the Club should attend the next meeting to discuss the Municipal Alcohol Policy.



• -By-law # 15-2003, a by-law to confirm the proceedings of Council was read a first, second & third time

REPORTS

• -AHIC - Feb. 27^th - verbal report by Frank Gill & Gary McFarlane
• -Steering Committee - Feb. 27^th - minutes of the meeting were included in the agenda package and a verbal report was given by Frank Gill & Gary McFarlane

• -POA - Feb. 28^th - verbal report by Frank Gill
• -Tri-R Committee - Mar. 5^th - verbal report by Frank Gill & Gary McFarlane
• -Meeting with Norm Miller - Mar. 6^th - verbal report by Frank Gill & Gary McFarlane
• -Amalgamation Steering Committee - Mar. 6^th - minutes of the meeting were included in the agenda package and a verbal report was given by Gary McFarlane. A resolution was passed.
• -Planning Board - Mar. 10^th - verbal report by Gary McFarlane
• -Joanne Cripps - asked at what stage the application for an intern was at. Application has been sent to FedNor through the Village of Burk's Falls office.
• -Rod Blakelock - Library - working on budget - reps from the Board will be presenting to Council.

CORRESPONDENCE:

• -AMO, Alert, information on a seminar on "Drinking Water". A resolution was passed authorizing the registration of Councillor McFarlane.



• -Easthholme, 2003 operating budget; information on the ongoing capital project; and invitation to the annual general meeting on Wed. March 19^th. Reeve Frank Gill will attend the meeting.



• -City of Thorold, request for support of a resolution endorsing the Romanow Report entitled "Building on Values", The Future of Health Care in Canada and request the Government to implement the recommendations outlined in the report expeditiously. A resolution of support was passed.

NEW BUSINESS:

• -A report on the clean up of water damage at the Katrine Community Centre was received. This will be discussed with Club representatives at the next regular meeting.



• -Rental proposal for 12 Three Mile Lake Road. Two proposals were reviewed. Council had made a commitment to Hans Gohlich to review his proposal in the spring. Council requested that Hans attend the next meeting.



• -A discussion was held regarding the 11:00 o'clock curfew with the general consensus being that if business cannot be concluded by 11 or shortly after, a special meeting would be called for the next week to complete the agenda.

• -Council moved into closed session at 10:40 p.m. and out of closed session at 10:53 p.m.



• -List of correspondence received and not on the agenda.

RESOLUTIONS:

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the minutes of the regular meeting held on February 26, 2003 be adopted as circulated. (Carried)

- Moved by Marty Corcoran, Seconded by Gary McFarlane, That the minutes of the public meeting held on February 26, 2003, be adopted as circulated. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the minutes of the special meeting held on March 4, 2003, be adopted as circulated. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That Road Accounts Voucher # 3-2003 in the amount of $ 19,345.62 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby authorize the Clerk to pay Royel Paving Limited 5 % on an outstanding balance. The unpaid balance will be 10% of the original invoice. (Carried)

- Moved by Marty Corcoran, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize the registration of Les Phinney to attend a seminar "Protecting Your Pavement Investment" to be held in Azilda, April 2, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock,

THAT WHEREAS the Council of the Township of Armour established a Pay Review Committee;

AND WHEREAS the Committee was charged with developing a system of evaluation and performance review for annual remuneration review for it's employees;

AND WHEREAS the Committee has recommended to Council, a proposed system for employee annual remuneration review consisting of an employee profile analysis based on a point system, a delta factor and a merit factor;

NOW THEREFORE the Council of the Township of Armour hereby accept and adopt the Employee Remuneration Review Process Policy attached hereto as Schedule "A". (Recorded vote - For - Gill, McFarlane - Opposed - Blakelock, Corcoran, Cripps) ( Motion defeated)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby appoint the following people to the Property Standards Committee

- members at large - Richard Holloway & Earl Haggart

- member of Council - Joanne Cripps

- ex-officio members - CBCO & By-law Enforcement Officer (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That General Accounts Voucher # 3-2003 in the amount of $ 71,735.95 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That Landfill Accounts Voucher # 3-2003 in the amount of $ 7,286.71 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 12-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11^th day of March, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 15-2003, being a by-law to confirm the proceedings of Council at its meetings. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 15-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 15-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11^th day of March, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, Be it resolved that the Council of the Township of Armour recommends to the Amalgamation Steering Committee that the process of study be terminated upon conclusion of the present financial analysis update and that the records be archived for future consideration if and when the need arises. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the registration of Councillor McFarlane to attend the Drinking Water Seminar in Sudbury, April 7, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the City of Thorold endorsing the Romanow Report entitled "Building on Values"' The Future of Health Care in Canada and request the Government to implement the recommendations outlined in the report expeditiously. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 10:40 P.M. in order to discuss legal matters pursuant to Section 239(2)(e) of the Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour move out of the closed session at 10:53 P.M. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for March 25, 2003, or at the call of the Reeve. (Carried)