Armour Township Council 2001

THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

June 12, 2001

The regular meeting of the Council of the Township of Armour was held on Tuesday, June 12, 2001 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; Jim Creasor, Bowes & Cocks Real Estate; Jason McCracken; Alton Hobbs, Clerk-Administrator, Township of Perry; Paul & Sylvia Robinson; Margaret Herrington; Phyllis Leggett; staff Les Phinney, CRS,I and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m. and the minutes of the regular meeting on May 22, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

-Jim Creasor, Bowes & Cocks Real Estate, attended Council to discuss the relisting of Township property, Pt. Lot 16, Concession 3. A resolution was passed authorizing the Clerk to sign a listing agreement at the new price of $ 6,900.00 and it was agreed that the term of listing would be 6 months.

-Jason McCracken attended Council to solicit support for a dirt bike park for BMX bikes and a skate board park. Jason outlined the project and the location; the commitments for donations from area businesses and Councils; and proposed fundraising. A resolution of support in principal was passed and Council requested that Jason return when he has the location committed in writing and a proposed budget.

-Alton Hobbs, Clerk-Administrator, Township of Perry, attended Council to present a proposal re the sharing of services of a Public Works Superintendent. A written proposal was handed out and Council and the road superintendent will review the proposal and discuss it at the next regular meeting.

-Les Phinney, CRS,I attended Council to discuss the road department. The following issues were discussed;

-road accounts voucher # 6-2001 in the amount of $ 40,867.24 was approved by resolution
-the current policy and requirements for installation of driveway culverts as well as a by-law "to prohibit obstructions of watercourses and to regulate culverts and encumbrances on highways" from the Township of Lake of Bays were reviewed by Council. Two resolutions were passed; one, that the Township implements a by-law regarding the installation of culverts, and two, that the Township will retain $ 50.00 from the deposit fee.
-road construction for this summer. A resolution was passed accepting the proposal of the road superintendent to pulverize and double surface treat 2.5 km on North Pickerel Lake Road at the submitted price of $ 44,173.00 from Fowler Const.
-update study for bridges. The Clerk was instructed to prepare a proposal call for an engineer to complete this work.
-Les made Council aware of some blasting that was done on Owl Lake Road and a concern from an adjacent property owner.

-Ted Shelley, owner of Bayview Rest, Doe Lake was unable to attend the meeting. Council reviewed a staff report and other documentation received by Council in 2000. Mr. Shelley's request is to proceed with the closing of the shore road allowance. The general consensus of Council is to allow the first option outlined in 2000, purchase of the shore road allowance and an agreement for encroachment on Doe Lake Road. The Clerk discussed the possibility of existing deeded rights-of-way but the exact location was not known. This possibility is to be checked by a lawyer before the shore road closing is commenced.

BUSINESS ARISING FROM THE LAST MEETING:

-Cost sharing. A report of the meeting on June 4^th was given and a general discussion was held. Direction was given to the members of the committee for the next meeting.

-Amalgamation - Terms of Reference. A resolution was passed accepting the Terms of Reference for the Feasibility Study.

-Eastholme. Council received and reviewed a letter from the Township of North Himsworth; and By-law # 838 of the Township of Armour. A resolution was passed and the Clerk was instructed to circulated it to the contributing municipalities and to have a by-law prepared for the next regular meeting to rescind By-law # 838.

-Rogers AT&T. Council reviewed the letter sent after the Council meeting on May 22^nd to Rogers AT&T; the memo sent to the Township planner; and a site layout drawing and topographic plan of survey for the proposed installation. As Rogers AT&T are unable to hold a public meeting on July 14^th, as discussed, a public meeting date was set for Monday, July 30, 2001 at 7:30 at the Burk's Falls arena.

-Official Plan Review & Consolidation of Zoning By-law. Council reviewed a memo sent to the Township Planner after the Council meeting on May 22^nd. A discussion followed regarding the mapping changes for the O.P. & zoning changes. The general consensus was to accept the proposal and include the cost in the budget, to have the mapping done in AutoCad subject to clarification on two points. The Clerk is to relay this to the planner.

-Armour Municipal Park. Two quotes for signs were received and reviewed. Council approved 3 signs, 48x48 on white coroplast mounted on 1/2" plywood with 1/16 lexan face at a cost of $ 85.00 per sign. Six signs, 6"x24" at $ 7.00 each, were approved. Paul Robinson, Frank Gill and Les Phinney are to meet at the park on Wednesday to inspect the ramp, the floor in the washroom and decide on the location for the basketball net.

-Lease - 12 Three Mile Lake Road. The property has been vacated. The Clerk was instructed to advertize "For Rent". Frank Gill will check the condition of the buildings and the dock.

BUSINESS ARISING FROM A PREVIOUS MEETING:

-Doherty Subdivision. Council reviewed correspondence from Gillian Doherty and the Township solicitor regarding the insurance coverage required in the subdivision agreement. The general consensus of Council is that the section in the subdivision agreement pertaining to insurance is to stay the way it is recommended by the solicitor.

ACCOUNTS FOR APPROVAL:

-The following road accounts, voucher # 6-2001, in the amount of $ 40,867.24, were approved by resolution:

Bell Canada garage phone $ 184.20

Bell Mobility cell phone $ 45.62

Royal Bank Visa gas & annual fee $ 67.83

Leslie Phinney mileage & meeting $ 563.39

Northern Ontario Courier Service - freight $ 21.41

Purolator Courier Ltd. shipping $ 88.12

Rick Steengaard part time labour $ 444.00

C.E. Stack Fuels Ltd. Diesel fuel & oil $ 1,309.51

Thompson Machine Shop purchase of steamer $ 6,969.75

Ward Tim-br Mart shop supplies $ 54.36

Road Accounts Cont.

Canadian National Railways Railway mtc for May $ 728.45

Hydro One garage hydro $ 50.17

Totten Sims Hubicki bridge report $ 927.00

Champion Road Machinery parts $ 24.26

Chambers Road Oil Ltd disposal of waste oil $ 61.80

Diversey Inc grease $ 555.79

Envirosupply Ltd safety equipment $ 98.63

The Fastener Centre supplies $ 307.02

Fowler Const. Cold mix $ 1,287.41

General Chemical Can. Ltd calcium $ 8,444.37

Gilroy's Tire Sales grader tire $ 83.25

Lou Dennis Automotive Ltd supplies & parts $ 383.70

Mike's Service Centre gas $ 72.01

Muskoka Drilling & Blasting rock blasting $ 3,450.51

Northland Truck Centre parts $ 25.97

Phinney's Auto Service truck safety check $ 92.70

Regal Overhead Doors garage door repair $ 216.30

Regional Spring North Bay repair $ 1,227.80

Royel Paving Ltd sweeper rental $ 556.72

Stevenson Excavating sand $ 72.00

Trillum Municipal Supply signs & cones $ 421.58

W B Knox & Son Ltd sandblasting trucks $ 499.50

Workplace Safety & Insurance May $ 147.34

Payroll May $11,384.77

- The following general accounts, voucher # 6-2001, in the amount of $ 69,684.84 were approved by resolution:

Bell Canada office March $ 256.11

Liberty Health benefits - June $ 1,790.88

Town of Parry Sound EMS - June $ 2,137.86

Union Public Library 2001 budget payment $ 3,000.00

Royal Bank Visa internet & annual fee $ 63.59

Almaguin News Ads $ 417.95

Almaguin Animal Shelter June $ 206.00

Rod Blakelock June Council fee $ 375.00

Burk's Falls Home Hardware office supplies $ 19.95

Canada Law Book Inc. 6 copies 2001 Planning Act $ 54.08

Cintas Canada Ltd. Office supplies $ 69.56

Co-operators Insurance benefits $ 704.12

Marty Corcoran June Council fee $ 375.00

Joanne Cripps June Council fee $ 375.00

Frank Gill June Council fee $ 433.33

Graham Wilson & Green lawyer fee $ 3,267.84

James Mahoney mileage May $ 216.00

Gary McFarlane June Council fee $ 375.00

Mileage $ 70.99

Minister of Finance private road signs $ 40.00

Minister of Finance OPP - March $ 9,096.00

OPP - April $ 9,096.00

Bev Moore cleaning May $ 80.00

Municipal World Inc. Dog licence books $ 14.02

Nipissing Copier Ltd. Meter charge - April $ 101.59

Ont. Property Assessment Corp. - alpha listing $ 111.00

General Accounts cont.

Township of Perry CBO - May $ 1,060.50

Receiver General Payroll deductions - May $ 5,706.50

Paul Schaefer mileage - May $ 263.80

Township of Ryerson AMCTO workshop $ 131.92

Mary Honsberger overpayment / subdivision $ 1,703.71

Hydro One Chetwynd Comm. Centre - May $ 41.70

Office $ 171.34

Park - May $ 55.52

Street light - May $ 22.68

Street light - June $ 22.68

Office - June $ 68.89

Hynde Paul retainer - April $ 650.58

OP review - April $ 1,614.53

John Keizer groundskeeper contract $ 600.00

Muskoka-Parry Sound Health Unit - 1^st payment 2001 $11,066.16

June payment $ 2,213.00

Joe Rowley grates for washroom at park $ 200.00

Almaguin Highlands Secondary School - graduation donation $ 50.00

Great North Enterprises washroom supplies $ 120.99

Grand & Toy copy paper $ 78.44

Hutcheson - Barnes Titles tax registration expenses $ 395.09

Michelle Litster petty cash summer rec $ 100.00

Mike's Service Centre gas - municipal meeting $ 28.87

Gas - AMCTO workshop $ 32.73

OGRA 2001 membership $ 423.19

Purolator Courier Ltd shipping cost $ 18.98

Ward Tim-br Mart supplies $ 64.88

Workplace Safety & Insurance May $ 105.29

GST & ITC $ 1,911.24

Payroll May $ 8,014.76

-The following Landfill accounts, voucher # 6-2001, in the amount of $ 15,478.48 were approved by resolution:

Bell Canada landfill site phone $ 69.67

Co-operators Insurance benefits $ 19.47

Liberty Health benefits $ 274.36

Terraprobe monitor wells $ 5,238.23

Uniongas heat $ 87.77

Leggett Propane propane $ 42.06

Esso Home Comfort diesel fuel $ 353.89

Parker Electric plug in for packer $ 162.10

Whitmell's sand cover $ 1,277.78

Freight - cardboard $ 275.00

Hydro One Networks hydro $ 105.80

Boyes Electric work on baler $ 253.38

Norseman Plastics Ltd composters $ 3,078.00

Samuel Strapping Systems steel strapping $ 511.37

Workplace Safety & Ins. May $ 49.48

Payroll May $ 3,680.12

APPLICATIONS:

-LOTTERY - An application for a raffle licence by the Katrine Leisure Club was approved by resolution.

-An application for a raffle licence by the Holy Spirit Church Women was approved by resolution.

-VOLUNTEERS - Two applications were received for volunteer positions on the Union Public Library Board. A resolution was passed to appoint Douglas R. Millman as a representative for Armour Township and to reject, with regret, the application of Eleanor Sheets.

REPORTS:

-POA - May 24^th - Frank Gill
-Steering Committee - May 24^th - minutes of the meeting were included in the agenda.
-Amalgamation - May 28^th - discussed under Business Arising from the last Meeting.
-MRHDC - May 29^th - Rod Blakelock brought the minutes of the meeting.
-Cost sharing - June 4^th - minutes of the meeting were included in the agenda and further information was given by Gary McFarlane & Frank Gill.
-Tri-R Committee - June 6^th - report given by Gary McFarlane & Frank Gill.
-Planning Board - June 11^th - report given by Gary McFarlane.
-Written report from James Mahoney Services for by-law enforcement for the month of May.
-Almaguin 2000 - 2001/2002 Work Plan; Sub Committees; & minutes of the meeting on May 15^th.

CORRESPONDENCE:

-Armour, Ryerson & Burk's Falls Agricultural Society, request for donation to the Fall Fair. A resolution was passed to donate $ 250.00.

-Ministry of Municipal Affairs & Housing, information on agenda for Municipal Consultation on Smart Growth. Gary McFarlane to attend on June 14^th in North Bay.

-AMCTO, information on a Property Taxation 2001 seminar to be held in Sudbury on July 6^th. A resolution was passed to authorize the registration of one staff member.

-Pinckard Wyjad Associates, invoice for the preparation of a Document book with respect to the Township of Armour et al ats Cameron et al. A resolution was passed to authorize the payment in the amount of $153.55.

-Burk's Falls, Armour & Ryerson Union Public Library, thank you for continued support.

-City of Ottawa, request for support of a resolution to endorse the Environmental Farm Plan and request the Province of Ontario to financially support the program on an ongoing basis, jointly with the Federal Government. A resolution of support was passed.

-City of Woodstock, request for support of a resolution requesting the Province of Ontario provide proportionate funding to the municipalities in Ontario to assist in their budget requirements and offset any municipal tax increases. A resolution of support was passed.

-County of Peterborough, request for support of a resolution to request the Association of Municipalities of Ontario and the Land Ambulance Implementation Steering committee to lobby for "fast track" approval of funding standards and related issues. A resolution of support was passed.

-Ontario Property Assessment Corporation, a resolution to ensure high quality property assessment service. The Clerk was instructed to reword the resolution and bring it back to the next meeting.

-Center & South Hastings Waste Services Board, information on the Waste Diversion Organization of Ontario; a draft resolution; and a resolution of the Tri-R Committee supporting legislation to form a permanent Waste Diversion Organization in an effort to move forward on funding recycling programs in a fair and equitable manner. A resolution was passed supporting the enactment of provincial legislation that would establish a process for industry to fund a minimum of 50% of municipally operated recycling and special waste programs for household materials.

UNFINISHED BUSINESS:

-Council reviewed a draft policy for telecommunications towers. Some changes were recommended and the Clerk instructed to send them to the planner.

-Council reviewed a draft Property Standards By-law. Some changes were recommended. The draft is to be sent to the planner to be compared to the zoning by-law and policies of the Official Plan. The by-law enforcement officer is to be given a copy for review. This proposed by-law will be taken to the public at the scheduled public meeting for the O.P. review on July 14^th.

NEW BUSINESS:

-A resolution to name the Katrine Baseball weekend a Community Event was passed.

-Council reviewed a Confirming By-law. The Clerk is to check with the Township solicitor on a specific question. Council would like a Confirming By-law passed at the first meeting of each month for the previous month.

-Council moved into closed session at 12:07 A.M. and out of closed session at 12:15 A.M.

-The Clerk handed out a third draft of the budget and explained the changes. Budget will be discussed again at another meeting.

-List of correspondence received and not on the agenda.

RESOLUTIONS:

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That the minutes of the regular meeting held on May 22, 2001 be adopted as circulated (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to sign the listing agreement with Bowes and Cocks Realty for municipal property known as Part Lot 16, Concession 3; and the listing price will be $ 6,900.00. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby agree in principal to a skateboard park for the use of our area youth. (Carried)

-Moved by Joanne Cripps, Seconded by Gary McFarlane, That Road Accounts Voucher # 6-2001 in the amount of $ 40,867.24 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

-Moved by Joanne Cripps, Seconded by Gary McFarlane, Be it resolved that the Township of Armour implements a by-law regarding the installation of culverts in the Township of Armour. (Carried)

-Moved by Joanne Cripps, Seconded by Gary McFarlane, Be it resolved that the Township of Armour will retain the amount of $ 50.00 from the $ 300.00 deposit fee that accompanies the application for installation of culverts. This fee to cover the cost of inspections. (Recorded Vote - yes McFarlane, Cripps, Gill - no Blakelock, Corcoran) (Carried)

-Moved by Gary McFarlane, Seconded by Rod Blakelock, That the council of the Township of Armour hereby accept the proposal of the road superintendent to pulverize and double surface treat 2.5 km on North Pickerel Lake Road at the submitted price of $ 44,173.00 from Fowler Const. (Carried)

-Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby accept the Terms of Reference for the Feasibility Study - Amalgamation dated May 29, 2001, for the Township of Armour, Village of Burk's Falls, Township of Perry and Township of Ryerson. (Carried)

-Moved by Gary McFarlane, Seconded by Joanne Cripps,

WHEREAS the Province recently approved an expansion of Eastholme Home for the Aged and

WHEREAS the Council of the Township of Armour respectfully supports the need for a home for the aged,

AND WHEREAS the Board of Management of Eastholme ignored the majority of the contributing municipalities and their concerns about the financial costs of expansion of the facilities,

AND WHEREAS the extra costs involved in this expansion would create a deficit budget hardship on all of the contributing municipalities,

NOW THEREFORE BE IT RESOLVED that the Council of the Township of Armour rescind By-Law # 838 until such time as a meeting with the Ministry of Health and Long-term Care and all stake holders is held to resolve contentious issues to the satisfaction of all concerned,

AND FURTHER that it be resolved that the Board of Management of Eastholme operates in a manner that reflects the views of the contributing municipalities and that the Board instructs each representative the right to vote in a manner consistent with the views of those they represent. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That General Accounts Voucher # 6-2001 in the amount of $ 69,684.84 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

-Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 6-2001 in the amount of $ 15,478.48 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same.

-Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the application of the Katrine Leisure Club for a Raffle Licence, draw to be held on November 24, 2001. The licence fee to be $ 5.00. (Carried)

-Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the application of the Holy Spirit Church Woman for a raffle licence, draw to be held September 2, 2001. Licence fee to be $ 5.00. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby appoint Douglas Millman to represent the Township of Armour on the Union Public Library Board for the balance of this term of council. (Carried)

-Moved by Rod Blakelock, Seconded by Joanne Cripps, That we continue beyond the 11:00 o'clock curfew. (Carried)

-Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize a donation in the amount of $ 250.00 to the Armour Ryerson and Burk's Falls Agricultural Society for the year 2001. (Carried)

-Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the registration for one staff member to attend the AMCTO Property Taxation 2001 training session to be held July 6, 2001 in Sudbury. All related expenses to be paid by the municipality. (Carried)

-Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize the payment to Pinckard Wyjad Associates in the amount of $ 153.55, for the preparation of a document book re: Township of Armour et al ats Cameron et al. (Carried)

-Moved by Gary McFarlane, Seconded by Joanne Cripps, Be it resolved that the Weir & Foulds letter dated March 20, 2001 re: Council's Conflict of Interest evaluation become a public document. (Carried)

-Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the City of Ottawa and endorse the Environmental Farm Plan, and request the Province of Ontario to financially support the program on an ongoing basis, jointly with the Federal Government. (Carried)

-Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the City of Woodstock requesting the Province of Ontario provide proportionate funding to the municipalities in Ontario to assist in their budget requirements and offset any municipal tax increases. (Carried)

-Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the resolution of the County of Peterborough and request the Association of Municipalities of Ontario and the Land Ambulance Implementation Steering Committee be requested to lobby for "fast track" approval of funding standards and related issues. (Carried)

-Moved by Joanne Cripps, Seconded by Rod Blakelock,

WHEREAS the diversion of waste from disposal is environmental and economic common sense;

AND WHEREAS the recycling of household materials is mandated by provincial legislation;

AND WHEREAS municipalities are efficiently operating, and are fully funding, recycling and special waste programs for household materials;

AND WHEREAS those industries responsible for the packing from household products and for other household consumables have, through the Waste Diversion Organization of Ontario, agreed that industry should and must financially support the municipally operating recycling and special waste programs for household materials;

AND WHEREAS the Association of Municipalities of Ontario has supported the enactment of legislation, requested by industry, that would establish a process for industry to fund a minimum of 50% of municipally operated recycling and special waste programs for household materials;

NOW BE IT RESOLVED that the Township of Armour supports the enactment of provincial legislation that would establish a process for industry to fund a minimum of 50% of municipally operated recycling and special waste programs for household materials;

AND FURTHER RESOLVED that the above mentioned process take the form of a permanent Waste Diversion Organization of Ontario;

AND FURTHER RESOLVED that the governance of the permanent Waste Diversion Organization of Ontario be equally balanced between municipal and industrial representatives. (Carried)

-Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby declare the Katrine Baseball Tournament weekend scheduled for July 13^th - July 15^th, 2001 as a community festival. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 12:07 A.M. in order to discuss legal matters pursuant to Section 55 (5) (e) of the Municipal Act. (Carried)

-Moved by Rod Blakelock, Seconded by Marty Corcoran, That we move out of the closed session at 12:15 A.M. (Carried)

-Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 12:35 A.M. until the next regular meeting of Council scheduled for June 26, 2001, or at the call of the Reeve. (Carried)