THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

June 10, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, June 10, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, and Rod Blakelock; guests Gord and Betty Isbister, Glyn Beddows, Bruce Snelgrove, Dan Baker from G.F. Preston's, Dan Mortimer, Joe van Gaal, Hal Hewitt and Earl Haggart; staff, Les Phinney, CRS-I, Paul Schaefer, CBCO and Wendy Whitwell, Acting Clerk. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the May 27th, 2003 regular meeting and the minutes of the special meeting of May 27th, 2003 were approved by resolution as circulated.

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DECLARATION OF PECUNIARY INTEREST:

  • -No pecuniary interest was declared.

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DELEGATIONS:

  • -Sgt. Bill Ayotte, OPP did not attend.


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  • -Peter Brooke, Katrine Community Centre Club, did not attend
  • -Les Phinney, CRS-I, attended to discuss the following road issues:
  • -road accounts voucher # 06-2003, in the amount of $ 38,782.76 was approved.
  • -correction of problems with surface treatment which was done last fall
  • -water problems on Horseshoe Lane, Katrine
  • -recommendation for the purchase of a backhoe. Les has checked all tenders and recommends the Case, submitted by Preston's as it was the only machine that met the horsepower specification and has the best warranty. Dan Baker from Preston's attended to answer any questions that Council may have. Dan explained the yearly trade in option that Case offers, as well as extended warranty. No extended warranty will be purchased at this time. A resolution authorizing the purchase of the Case backhoe was passed.

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  • -Dan Mortimer, Project Manager for the Catholic Church development attended the meeting to present the upgraded site/drainage plan and answer any questions Council may have. Dan explained that the Church will have in-floor hydraulic heating, propane fired. They also plan to have a backup generating system. The site plan was reviewed by Council and Paul Schaefer, CBCO. The value of $ 23,000 for the letter credit was approved by Council. A letter received on June 9th, from St. Patrick's Church regarding the zoning was discussed. Clarification of the letter is required.

BUSINESS ARISING FROM THE LAST MEETING:

  • -Zoning issue - 21 Brown's Drive. Council reviewed information from the Township planner, Robert Miller and instructed the Clerk to forward a letter to the property owner.

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ACCOUNTS FOR APPROVAL:

  • -The following road accounts voucher # 6-2003 in the amount of $ 38,782.76 were approved for payment:

Bell Canada $ 92.53

Bell Mobility cell 41.91

Co-operators Insurance benefits 389.27

Green Shield Insurance benefits 670.83

C.E. Stack Fuels Ltd diesel fuel & oil 1,461.27

Les Phinney mileage 627.35

Royal Bank Visa fuel & truck licence 975.18

Almaguin News gravel crushing tender 101.22

Hydro One 565.63

Mike's Service Centre gas 33.50

Canadian National Railways 728.45

George Stockfish Ford parts 112.13

General Chemical Canada calcium 19,092.12

Huntsville Truck Repair parts 18.37

Toromont parts 149.50

The Fastener Centre supplies 365.98

WSIB 266.66

Payroll March 13,090.86

  • -The following general accounts voucher # 6-2003, in the amount of $112,751.53 were approved for payment:

Bell Canada $ 257.19

Canon Business Solutions meter charge 142.58

Cintas Canada office mats 121.67

Co-operators Insurance benefits Apr. 268.12

Green Shield Canada benefits Apr. 589.20

Richard Holloway poultry compensation 250.00

Hydro One street light 24.36

Hydro One Chetwynd CC 59.20

Hydro One north side of office 80.49

Hydro One office 388.58

Hydro One 12 TML Rd 57.99

Hydro One park 66.24

James Mahoney mileage Apr28-May22 167.69

McCabe Home Builders phase 2 -office reno 7,392.94

Royal Bank Visa AMO registration 363.00

Fee & internet 22.65

Mileage- municipal mtg 71.22

Council room chairs & shelf 747.08

Flags 463.44

Almaguin Animal Shelter June 214.00

Almaguin News 2002 highlights 478.50

Summer rec positions 110.42

Grounskeeper ad 110.42

Lipsett shr.rd.closing 193.24

Aspen Plumbing balance phase 2 4739.99

Nova Electric phase 2 office reno 2182.38

Bev Moore cleaning 110.00

Frank Gill June Council fee 550.00

Gary McFarlane June Council fee 450.00

Grand & Toy supplies 87.51

Joanne Cripps June Council fee 450.00

Marty Corcoran June Council fee 450.00

Minister of Finance April policing 9,303.00

Municipal World livestock evaluator 49.05

Paul Schaefer May mileage 291.55

Purolator Courier from Munisoft 29.33

Laura Rowley mileage-vote by mail 58.45

Receiver General May payroll deductions 11,328.46

Rod Blakelock June Council fee 450.00

Township of Ryerson May -fire 250.44

Village of Burk's Falls May arena 3094.94

Village of Burk's Falls April arena 1294.54

Ward Tim Br. Mart fix pavillon - park 142.56

Brown paint - flag pole stand 8.04

John Keizer labour - repair pavillon 71.05

Leanne Crozier mileage - 911 & CEMC 60.55

Salvation Army donation 50.00

Town of Parry Sound Jan - June land ambulance 23,155.80

Hynde Paul Assoc. Planning services April 535.85

Fortier OMB hearing 3033.93

21st Century Document regs & stats 34.75

Union Public Library 2003 balance of budget 13,916.60

E. J. Williams Survey Church - survey 638.63

Burk's Falls Food Bank 2003 donation 500.00

Eastholme Home for Aged 2nd quarter payment 7847.75

Great North Enterprises park supplies 197.80

Hutcheson Barnes Titles tax registration 74.96

Health Unit June 2847.00

Jones Motorlines portable toilet rental 214.00

Burk's Falls Home Hdw supplies 32.21

WSIB May 228.31

Payroll May 11,351.88

  • -The following Landfill accounts voucher # 6-2003, in the amount of $ 17,833.87 were approved for payment:

Almaguin News pitch in week ad 46.01

Union Gas heat 235.38

Bell Canada 79.65

Hydro One 195.29

Co-operators Insurance benefits June 11.23

Green Shield Canada benefits June 196.40

Whitmell's winter mtc 439.83

Wendy Whitwell mileage & expense WDO 210.06

Leggett Propane propane 21.00

BF Home Hardware supplies 16.41

Arrow Printing landfill pass cards 121.90

Esso Home Comfort diesel & lubricants 498.91

Jagger Hims Hydrogeologic assessment 3566.25

Matrec Tire removal 5945.78

WSIB May 102.19

Paul Smith packer repair 613.32

Payroll May 5534.26

BY-LAWS:

  • -By-law # 16-2003, to enter into site plan agreement with New Hope Fellowship, third reading deferred.


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  • -By-law # 26-2003, to authorize the granting of an easement & enter into an agreement for the installation of a buried sewage line (Shelley) - second reading was deferred until insurance and letter of credit is in place.
  • -By-law # 32-2003, to stop up and close shore road allowance, Concession1, Part Lot 2 was read a first, second and third time.


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  • -By-law # 33-2003, to confirm the proceedings of Council, was read a first, second and third time.

REPORTS:

  • -AHIC- May 28th, Frank gave a verbal report and two resolutions were passed
  • -Fire Brd - May 29th, minutes included in agenda package and verbal report from Joanne
  • -Tri-R Committee - June 4th, Frank gave a verbal report, and a proposed resolution regarding a gate at the landfill site was discussed
  • -Planning Board - June 9th - verbal report by Frank
  • -By law Enforcement Officer- Jim Mahoney report dated June 8th regarding June court.
  • -copy of report on Road issues and the New Municipal Act

CORRESPONDENCE:

  • -Ontario's Near North Tourism Industry, invitation to a presentation by Ontario Tourism Marketing Partnership on Tuesday, June 17th, 10:00 a.m. at Clarion Resort Pinewood Park. Frank will attend.


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  • -Village of Sundridge, invitation to participate in the "Big Bike" fund raiser for Heath and Stroke Foundation, June 27th. Frank will participate.


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  • -Muskoka Parry Sound Health Unit, information on training available for municipal employees for certification to control West Nile Virus through the Ministry of Environment license process. This program is offered free to twenty municipal employees.

The Clerk was instructed to get further information and discuss with Les.

  • -Village of Burk's Falls, letter regarding suggested update of Armour Official Plan to incorporate the recommendations of the ground water study completed by the Village.


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  • -Neco, Community Futures Development Corporation, regional economic development forum Wednesday, June 11th, 1 to 3:30 p.m. at Nipissing University. Frank will attend.


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  • -Corporation of the County of Grey, request for support of a resolution requesting senior level of government take immediate action to show financial support to the livestock industry to mitigate the negative impact caused from mad cow disease. A resolution of support was passed.


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  • -AMO, concerns with the Progressive Conservation election platform calling for a referendum be required before increasing property taxes. Council request a resolution be prepared for the next council meeting.


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  • -Corporation of the Municipality of Central Elgin request for support of a resolution requesting the provincial and federal governments avoid an election call when a municipal election is being held. A resolution of support was passed.


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  • -Town of Tecumseh, request for support of a resolution requesting an extension from April, 2004 to December 31, 2004 for municipalities to have an emergency management program by-law in place. A resolution of support was passed.


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  • -request from Katrine Baseball Club Inc. to designate the annual baseball tournament on July 11 to July 13, 2003 as a community festival. A resolution was passed

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UNFINISHED BUSINESS:

  • -Council reviewed a staff report dated May26, 2003 regarding the office renovation project. The Clerk was authorized to proceed with the new flower beds.
  • -Fire Board budget for 2003 was approved by resolution.
  • -comments from Robert Miller, planner regarding a building permit request were reviewed by Council. The Clerk was instructed to forward a letter to the property owner .
  • -report from Robert Miller, re proposed zoning amendment - Colbourne, Lot 7, Plan 320

NEW BUSINESS:

  • -Ministry of Transportation, request to purchase .9 of an acre, one foot reserve, Concession 10, Part Lot 10. The Clerk was instructed to get information from the lawyer and MTO.
  • -resolution authorizing payment of invoice # 54312, Graham Wilson & Green, re 2000 election was passed.


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  • -Proposal from the Township of Perry re AHIC was accepted by resolution and a second resolution passed.


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  • -Munisoft, quotation dated May 22, 2003 to upgrade computer system. The Clerk was instructed to include this in the 2003 budget.


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  • -Council moved into closed session at 10:45 P.M. and out of closed session at 10:55 P.M.


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  • -List of correspondence received and not on agenda.

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RESOLUTIONS:

  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the minutes of the regular meeting held on May 27th, 2003 be adopted as circulated. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the minutes of the special meeting held on May 27th, 2003, be adopted as circulated. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That Road Accounts Voucher # 6-2003 in the amount of $ 38,782.76 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That General Accounts Voucher # 6-2003 in the amount of $ 112,751.53 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby accept the quote for the supply of a Case backhoe in the amount of $ 91,375.55. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That Landfill Accounts Voucher # 6-2003 in the amount of $ 17,833.87 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 32-2003, being a by-law to stop up and close and convey the original shore road allowance in the Township of Armour, District of Parry Sound, in front of Lot 2, Concession 1; Part 1 on 42R-16276. (Carried)
  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 32-2003 be read a second time.(Carried)
  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 32-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 10th day of June, 2003. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That leave be given to introduce a bill # 33-2003 , being a by-law to confirm the proceedings of Council at its meetings. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That By-law # 33-2003 be read a second time. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That By-law # 33-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 10th day of June, 2003. (Carried)


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  • -Moved by Marty Corcoran, Seconded by Joanne Cripps, Whereas the Township of Perry has met with the Principal Stakeholders of the Almaguin Highlands Information Centre and provided them with a proposal regarding the occupation and operation of the Almaguin Highlands Information Centre;

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And Whereas the Township of Perry requests a resolution from each member municipality in support of their proposal;

Now Therefore be it resolved that the Council of the Corporation of the Township of Armour approves the proposal as presented by Perry Township;

And Further that Council agrees to lease to the Township of Perry, the building known as AHIC Centre for a period of twenty years at a rate of $ 1.00 per year per member municipality. (Carried)

  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, Township of Armour requests the AHIC Board to meet and present to all members of Council's involved in the operation of the information centre a complete record of outstanding obligations due. We would like this meeting and information to be arranged by the end of June/03. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept the Burk's Falls and District Fire Board budget for 2003 in the amount of $ 91,675.00, Armour's share $ 40,337.00.(Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour support the resolution from the Corporation of the County of Grey, and encourage the senior levels of government to take immediate action to show financial support to mitigate the negative impact of mad cow disease. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Corporation of the Township of Armour support the resolution of the Municipality of Central Elgin and request the federal and provincial governments avoid an election call when a municipal election is being held. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the Town of Tecumseh, to petition Emergency Measures Ontario to amend requirements for each municipality to: perform a community hazard identification and risk assessment, achieve the essential program standards and adopt an emergency management program by April, 2004, and extend this deadline to December 31, 2004. (Carried)
  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, The Township of Armour hereby declare the Katrine Baseball Club annual tournament to be held July 11th to July 13th as a community festival, and appoint Earl Haggart to represent the best interests of the municipality for this festival. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the payment of invoice # 54312, April 30, 2003 re 2000 Election to Graham Wilson& Green in the amount of $ 1139.59. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran,

WHEREAS the Nurses of the Toronto Hospitals seek an inquiry into the recent serious outbreak of the disease known as SARS;

AND WHEREAS this causes great concern for all areas of Ontario and Canada;

NOW THEREFORE be it resolved that the Council of the Township of Armour in the District of Parry Sound support the Nurses in their determination to get the Ontario Government to set up a Board of Inquiry;

AND FURTHER that the Council of Armour seek support of all municipalities of Ontario to this resolution. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 10:45 P.M. in order to discuss legal matters pursuant to Section 55 (5) (b) of the Municipal Act. (Carried)


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  • -Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour move out of the closed session at 10:55 P.M. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby authorize reimbursement for extra hours worked if necessary, for the Acting Clerk and Deputy Clerk due to the absence of the Clerk. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby agree that Wendy Whitwell will resume the duties and responsibilities as the Acting Clerk Treasurer, and shall be reimbursed as per the Policy of Employment, January 1 to December 31, 2003. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for June 24, 2003, or at the call of the Reeve. (Carried)