THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES


January 23, 2001

The regular meeting of the Council of the Township of Armour was held on Tuesday, January 23, 2001 at 7:30 p.m. Those in attendance were Reeve, Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane. Also attending were Ron Russell, Terry Patterson of Jardine Lloyd Thompson Canada Ltd., Jerry Brandt, Mike Turner, Municipal auditor, Judy Leigh, Wanda Lumley, Kenneth Lumley and staff, Laura Rowley, Clerk Treasurer and Les Phinney, CRS,I. The meeting was called to order at 7:30 p.m. and the minutes of the regular meeting on January 9, 2001 and the minutes of the special meetings on January10, 2001 and January 16, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

  • Terry Patterson, Jardine OME Insurance, attended Council to discuss the municipality's insurance renewal for the year 2001. A written presentation was included in the agenda package and Council was invited to ask questions. Mr. Patterson answered the questions of Council and gave a brief overview of Reciprocal Insurance. A resolution was passed later in the meeting to accept the quote and authorize the payment of the premium.

  • Michael Turner, Municipal Auditor, attended Council to discuss the audit for the year 2000. Mr. Turner discussed the mandated changes to the 2000 FIR; the requirement to rework the 1999 FIR; the new Performance Measurement reporting requirements in the FIR; and answered any questions of Council. A resolution was passed.

  • Judy Leigh, Bowes & Cocks Realty, Kenneth & Wanda Lumley

A resolution was passed to move into closed session at 8:20 P.M.

Council remained in closed session to discuss legal and personnel matters until 8:55 P.M.

BUSINESS ARISING FROM THE LAST MEETING:

  • The following unfinished business from the regular meeting of January 9th was completed:

- Retainer for municipal planning services for 2001. A resolution was passed authorizing the Clerk to sign the contract submitted by Robert Miller, Hynde Paul Associates.

- Maintenance of web site for 2001. A resolution to accept the proposal from On-Line Community Planning Services Ltd. for the 2001 was defeated.

- Information on the 2001 ROMA/OGRA Combined Conference to be held in Toronto, February 25th - 28th. A resolution was passed to register Frank Gill & Gary McFarlane.

- Information on the Northeastern Fire Education Conference to be held in North Bay, March 30th - April 1st. A resolution was passed to register one Council member.

- Township of Michipicoten, information on the annual FONOM Conference to be held in Wawa, May 9th - 11th. To be brought back to Council when agenda information received.

- East Parry Sound Special Christmas Fund, thank you for donation.

- Freda MacDonald, thank you for invitation to participate in the inaugural meeting.

- Carol Johnson-Comer, thank you for donation to the Christmas dinner.

- Minister of Northern Development & Mines, general information on the Ministry's funding in the 2000 budget; invitation to work through FONOM & AMO and meet at the ROMA/OGRA conference.

- Almaguin News, tender for publishing council minutes; notice of meetings; nomination notices; and 6 yearly subscriptions. After a general discussion, the Clerk was instructed to request a tender including the above noted items plus a bi-monthly news column. This request for tender is to go to the Huntsville Forrester. The Clerk is also to inquire into the possibility of the above items being included in the free papers, the Marketplace, Weekender or Advance.

- Superbuild Corporation, information on the program under Round 1, Sports, Culture & Tourism Partnerships. The Township of Armour has no requirement for this type of program. A general discussion was held regarding the replacement of the ice plant in the arena. The Clerk was instructed to contact the Clerk of the Village of Burk's Falls to convey Council's desire to see a Letter of Intent submitted by the deadline.

- Heritage Challenge Fund Community Program, information on the program and application deadline of January 31, 2001. The Township of Armour has no requirement for this type of program.

- Update on the calculation for year 2000 & 2001 cost - sharing formula for shared services with Armour, Ryerson & Burk's Falls.

- Review of a zoning infraction, Lot 12, Concession 4.

BUSINESS ARISING FROM A PREVIOUS MEETING:

  • OSTAR SuperBuild Program. A resolution was passed directing the submission of the application.

  • Request by Sandra Reece for access across Lot 12, Concession 5. Council received and reviewed the letter to the municipal solicitor and the reply. As Ms. Reece is scheduled as a delegate at the next regular meeting of Council, further discussion will be held at that time.

BY-LAWS:

- By-law # 4-2001, being a by-law to appoint an Acting Reeve was read a first and second time.

-By-law # 5-2001, being a by-law to close Brown's Drive temporarily was read a first, second and third time.

REPORTS:

  • The following reports were given:

- Tri-R Committee - Jan. 10/01 - minutes were received and Gary McFarlane updated Council on the status of the survey and monitoring wells.

- Winterfest Committee - Jan. 10/01 - minutes were received and Marty Corcoran and Rod Blakelock updated Council on the success of the event held on Jan. 21/01.

- Millennium Committee - Jan. 11/01 - report given by Marty Corcoran - name changed to Special Events Committee - committee will be looking at ways to improve the ongoing events and investigating proposed new events. Marty supplied a copy of the minutes of the meeting.

- Tri Council meeting - Jan. 15/01 - minutes were received - as all of Council attended, there was no discussion.

- Almaguin 2000 - Jan. 16/01 - Marty Corcoran reported on the following; chairman for the next one year term; a slide presentation given by a Wood Construction Company; trade shows that Almaguin 2000 will be attending; the 2001 membership fee will remain the same as in 2000; and the Chamber of Commerce will be making a presentation at the next meeting. A copy of the minutes of the meeting on November 21st, the working budget and the agenda for the meeting on January 16th was left with the Clerk. A resolution was passed appointing representatives to Almaguin 2000.

- First draft of letter to Stantec Consulting Ltd. addressing Council's position regarding the 4-laning of Hwy. 11.

- Arena Board - Jan. 17/01 - Joanne Cripps gave a verbal report from the minutes of the meeting. The following items had been discussed; phone line to the Trane Tracker Control Panel; occasional part time help; repairs to the fire alarm system; payment to Northland Air Conditioning Ltd.; and application to SCTP for replacement of ice plant. A further discussion was held by Council regarding the SCTP application and the Clerk was instructed to notify the Clerk of the Village of Burk's Falls that Armour was prepared to be a partner in an application.

- Library Board - Jan. 17/01 - Rod Blakelock gave a verbal report. The following items had been discussed; the 2001 budget; hiring committee set up to handle a replacement for Diane Parkes due to her resignation; handling of overdue books; problem with connections to computers, CAP Program. A resolution was passed appointing Robert Gouett to represent Armour on the Library Board.

- AHIC - Jan. 18/01 - no one attended. A resolution was passed appointing Frank Gill to this committee and Gary McFarlane as the alternate.

- Councillor training session - Jan. 20/01 - Joanne Cripps circulated a written report.

- Eastholme appointment - requests for appointment were received from three applicants. A resolution was passed appointing Jack Miners.

CORRESPONDENCE:

- Ontario Family Fishing Weekend, information and a request for a declaration. A resolution was passed proclaiming the weekend of July 6 - 8, 2001 as the Ontario Family Fishing Weekend.

- Russell, Christie, Miller, Koughan, Winnitoy, invoice re general matters.

- AHIC, invoice for 2001 support in the amount of $ 3,576.00. A resolution was passed authorizing the payment.

- AMO, information on Municom Network, AMO's intranet site. A resolution was passed to purchase an AMO membership for 2001 and subscribe to the Municom Network for 5 users.

UNFINISHED BUSINESS:

  • Property Standards By-law.

A staff report was given on points to consider when preparing a by-law. Copies of property standards by-laws from Kearney, Burk's Falls & Powassan were received and a model by-law from the Ontario Association of Property Standards Officers. A discussion followed on the process to implement a by-law. The Clerk was instructed to prepare a resolution for the next meeting and to invite Mr. Mahoney to attend. A letter was received from a resident regarding a dog problem and the consensus of Council is to discuss both issues at the same time.

NEW BUSINESS:

-Printing of business cards for new members of Council. It was decided that Gary McFarlane would print the cards on his computer.

-A resolution was passed to change the date of the second meeting in February.

-Councillor Corcoran request that the by-law to establish fees for various services of the Burk's Falls & District Fire Department be included in the next agenda for discussion.

-Councillor Cripps requested that a resolution be passed regarding a general handyman. She is to prepare the wording for the resolution.

-Councillor McFarlane discussed the concept of Committee of the whole Council which was discussed at the Councillor Training session. This will be discussed further.

-list of correspondence received and not on the agenda.

RESOLUTIONS:

  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the regular meeting held on January 9, 2001 be adopted as circulated. (Carried)

  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the special meeting held on January 10, 2001 and the minutes of the special meeting on January 16, 2001 be adopted as circulated. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, BE IT RESOLVED that the next portion of the meeting be closed to the public in order to discuss land, legal & personnel matters pursuant to Section 55 (5) (a) (b) (d) & (e) of the Municipal Act at 8:20 P.M. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That we move out of the closed session at 8:55 P.M. (Carried)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to sign the 2001 Planning Service contract submitted by Robert Miller, Hynde Paul Associates. (Defeated)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour accept the proposal from On-Line Community Planning Services Ltd. for the maintenance of the Township website in the amount of $ 50.00 per month for the year 2001 and with the increased services as discussed. (Defeated)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to sign the 2001 Planning Services Contract submitted by Robert Miller, Hynde Paul Associates. (For - Blakelock, Corcoran, McFarlane) (Against - Gill, Cripps) (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the registration of Frank Gill & Gary McFarlane for the combined ROMA/OGRA Conference to be held February 25th - 28th in Toronto. (Carried)

  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the registration of one Council member(s) to attend the Northeastern Fire Education Conference to be held March 30 - April 1 in North Bay. (Carried)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran,

WHEREAS the Council of the Township of Armour has recieved and considered the Ontario Small Town & Rural Development (OSTAR) Infrastructure Program Application Guidebook;

AND WHEREAS Council has assessed the capital priorities of the municipality against the requirements, as set out in the OSTAR Infrastructure Program Application Guidebook;

AND WHEREAS Council considers the "SIBA (Safe Infrastructure Bridging Armour)" project, described in the application, dated January 23, 2001, for Round 1 of OSTAR to be its highest public health and safety priority;

AND WHEREAS Council has reviewed and considers the application to be complete and accurate;

NOW THEREFORE, Council endorses and directs staff to submit the application to the Ontario SuperBuild Corporation by January 31, 2001. (Carried)

  • -Moved by Frank Gill, Seconded by Gary McFarlane, That leave be given to introduce a bill # 4-2001, being a by-law to appoint an Acting Reeve, Joanne Cripps. (Carried)

  • -Moved by Frank Gill, Seconded by Gary McFarlane, That By-law # 4-2001 be read a second time. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 5-2001, being a by-law to close Brown's Drive temporarily. (Carried)

  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 5-2001 be read a second time. (Carried)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That By-law # 5-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 23rd day of January, 2001. (Carried)

  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Corporation of the Township of Armour rescind resolution # 4 passed on December 14, 2000 and appoint Sue Mahoney to represent the best interest of the Township of Armour with regard to the Winter Karnival on February 2nd, 3rd & 4th, 2001. (Carried)

  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby rescind resolution # 2 of December 14, 2000 and appoint Marty Corcoran and Rod Blakelock to sit on the Almaguin 2000 Economic Committee for the present term of Council. (Carried)

  • -Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby appoint Jack Miners as representative on the Board of Management for Eastholme, Home for the Aged. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby appoint Robert Gouett as a representative of Armour Township on the Library Board. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby rescind resolution # 13 passed on December 5, 2000 and appoint Frank Gill to the Almaguin Highlands Information Centre Committee, representing Armour and Burk's Falls, with Gary McFarlane as an alternate, for this term of Council. (Carried)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew. (Carried)

  • -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby proclaim the weekend of July 6 - 8, 2001 as the Ontario Family Fishing Weekend. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby authorize the payment of the invoice # 437 from the Almaguin Highlands Information Centre for the year 2001 in the amount of $ 3,576.00 (Carried)

  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby purchase an AMO membership for 2001 and subscribe to the Municom Network for the year 2001 for 5 users. (Carried)

  • -Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby rescind resolution # 24 passed on January 9, 2001 re the auditor for the year 2000. (Carried)

  • -Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby release the following information pertaining to the use of proxies in the municipal election; Township letter dated Nov. 16, 2000 to the municipal solicitor; Reply from Douglas Christie dated Nov. 21, 2000; and Township letter dated Nov. 23, 2000 to the O.P.P., Burk's Falls Detachment. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby accept the quote for municipal insurance for the year 2001 from Jardine OME Insurance and authorize the payment of the premium in the amount of $ 24,889.60. (Carried)

  • -Moved by Gary McFarlane, Seconded by Frank Gill, That the Council of the Township of Armour hereby change the date of the second meeting in February from the 27th to the 28th, 2001. (Carried)

  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 11:40 p.m. until the next regular meeting of Council scheduled for February 13, 2001, or at the call of the Reeve. (Carried)