THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

January 13, 2004

The regular meeting of the Council of the Township of Armour was held on Tuesday, January 13, 2004 at 7:30 p.m. Those in attendance were Reeve Richard Thomas; Councillors Rod Blakelock, Jerry Brandt, Marty Corcoran, and Bob MacPhail; delegates; Robert Miller, Hynde Paul Associates, municipal planner, Jack Murray, Katrine Community Centre, Terry Patterson, Jardine Lloyd Thompson Canada, Lorrie Haggart; media Jessie Kohl, Huntsville Forrester; guests Phyllis Leggett, Ed Robinson, Karen Kowalchuk, Jan In Den Bosch, Lorne Dyck, Diane Brandt, Earl Haggart, and Joanne Cripps; and staff, Les Phinney, CRS-I. and Wendy Whitwell, Clerk Treasurer.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the December 23, 2003 regular meeting were approved by resolution as circulated

DECLARATION OF PECUNIARY INTEREST:

  • -Marty Corcoran, declared pecuniary interest regarding the quotes for replacement flooring for the Katrine Community Centre, general natural thereof, son has submitted a quote.

  • -Jerry Brandt declared pecuniary interest regarding item # 1 - the Almaguin News tender, general natural thereof, wife's place of employment; item # 2 - closed session, personal matters; item # 3 - general accounts, Almaguin News, wife's place of employment.

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DELEGATIONS:

Robert Miller, Hynde Paul Associates, municipal planner.

Bob attended to discuss and answer any question Council may have regarding the proposal for planning services for 2004. The proposal was reviewed, Council had no questions. A resolution accepting the proposal as submitted was passed.

Terry Patterson, Jardine Lloyd Thompson Canada, municipal insurance provider,

attended to discuss the 2004 policy renewal. Terry was not available until later in the evening. Terry discussed all aspects of the coverage included in the policy, including the changes to the reciprocal portion. The clerk requested clarification regarding the letter received from ROMA Insurance. The reciprocal portion of the insurance in now being covered by a traditional form of insurance. Lessee's Liability and Councillor accident coverage to apply on a twenty-four hours basis will be added. Terry was thanked for attending.

Jack Murray, Katrine Community Centre Club.

Jack attended to request a donation for the 2004 Katrine Winter Karnival. A resolution authorizing a donation of $ 300.00 was passed.

Three quotes for the replacement of wood flooring were reviewed and discussed. The flooring will not be replaced at this time. Two quotes for the replacement of the fire alarm controls were reviewed and discussed. A resolution accepting the quotation submitted by Muskoka Fire Protection in the amount of $ 1197.00 plus GST was passed.

Weather permitting, a Township truck will participate in the Karnival parade.

Les Phinney, CRS-I, attended to discuss the following road issues:

- The Clerk advised Les and Council that Paul Robinson would not be attending the meeting tonight as he is satisfied with the winter maintenance of Snowshoe Lane.

- request to attend a propane handling course on January 15, 2004 in Huntsville. Les received permission for three road employees to attend.

- Les received verbal approval to trade-in the 3' ditching bucket for a 4' ditching bucket, with approximate difference in cost being $ 1000 - $ 1200.

- road accounts voucher # 01-2004, in the amount of $ 34,566.05 was approved for payment.

Lorrie Haggart, CLOSED SESSION

Councillor Brandt declared pecuniary interest and left the Council chambers.

A resolution to move into closed session at 8:00 p.m. was passed.

A resolution to move out of closed session at 8:47 p.m. was passed.

BUSINESS ARISING FROM THE LAST MEETING:

  • -Algonquin Health Services, letter dated January 8, 2004, in reply to Armour's concerns regarding reduced hours at the Urgent Care Centre was reviewed.

BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -ROMA/OGRA Conference, Toronto, February 22- 25th, Preliminary agenda. A resolution authorizing the registration of Jerry Brandt was passed.
  • -Township of Perry, AHIC , proposed renovations. Council reviewed a staff report dated January 6, 2004.

ACCOUNTS FOR APPROVAL:

  • -Road Accounts voucher # 01-2004, in the amount of $ 34,566.05 was approved for payment.


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  • -General Accounts voucher # 01-2004, in the amount of $ 84,109.88 was approved for payment.


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  • -Landfill Accounts voucher # 01-2004, in the amount of $ 11,663.03 was approved for payment.

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APPLICATIONS:

MINOR VARIANCE - P. Sterritt, Part Lot 21, Concession 2 Part 1 of 42R- 15098

- proposed application, maps and comments from municipal planner Robert Miller were reviewed and discussed. The clerk was instructed to advise the applicant that the minor variance application is not complete and must include an approval for a sewage system. The clerk was also instructed to convey concerns with the reduction in the rear yard and the related road issues.

BY-LAWS:

  • -By-Law # 01-2004, being a by-law to authorize temporary borrowing was read a first, second and third time.


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  • -By-law # 02-2004, being a by-law to establish a penalty charge for non-payment of current taxes was read a first, second and third time.


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  • -By-law # 03-2004, being a by-law to provide for interest to be added to tax arrears was read a first, second and third time.


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  • -By-law # 04-2004, being a by-law to establish a Committee of Adjustment was read a first, second and third time.

REPORTS:

  • -Jan. 12, 2004, Jagger Hims. Bob and Richard gave a verbal report on the meeting with Gary Hendy regarding our responsibility relating to water at various Township locations.


  • -Jan. 7th, Tri R Committee. Bob gave a verbal report. Committee must look at all options available including how we can reduce, re-use, improve recycling, as well as expansion of existing site.


  • -Jan. 8th, AHSPIC. Richard gave a verbal report.


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  • -Jan. 12th, Planning Board. Richard gave a verbal report


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  • -By-law Enforcement Officer's report - December, was reviewed.

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CORRESPONDENCE:

  • -District of Parry Sound Municipal Association, ward appointments needed for Ward 4, which represents Armour, Burk's Falls, Kearney, McMurrich/Monteith, Perry and Ryerson. No name was put forth. A resolution authorizing the payment of the 2004 membership fees was passed
  • - Ontario Good Roads Association, request for 2004 membership fee. A resolution authorizing payment was passed.

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  • -Almaguin News, tender for the 2004 printing service. A resolution authorizing payment was passed.


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  • -Federation of Northern Ontario Municipalities, request for 2004 membership. A resolution authorizing payment was passed.


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  • -Ontario Municipal Water Association, information regarding the association and a request to join. No support was given.


  • -Township of Ryerson, Jack Miners, request for support of nomination to the appointment to the Eastholme Board of Management. A resolution of support was given.


  • -Town of Kearney, request for support of Sadie Fetterley as the representative for Eastholme Board of Management. No support was given.


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  • -Michael D.Turner, municipal auditor, engagement letter regarding 2003 audit. The clerk was instructed to prepare a by-law to appoint Michael Turner for 2004.


  • -Parry Sound/Muskoka Early Years System, annual report to the Community, 2002- 2003 was reviewed by Council.

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NEW BUSINESS:

  • -Northeastern Fire Education Conference, April 1st - 4th, 2004, North Bay. A resolution authorizing the registration of Marty Corcoran was passed.


  • -Armour, Ryerson & Burk's Falls Arena Board, letter dated December 18th, 2003 regarding the agreement and protocol. The consensus of Council is not to add the protocol to the agreement at this time.
  • -Business cards. The clerk will order business cards for Bob and Jerry and staff as required.


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  • -The Micro Business Development Centre, notice of small business retirement planning seminar to be held on January 28th, 2004 at the Burk's Falls Council Chambers; February 4th, 2004 at the Sprucedale Community Centre and February 11, 2004 at the Powassan Council Chambers.


  • -Staff report and prices for a new central vacuum unit. The Clerk was instructed to get further information.


  • -List of correspondence received and not on agenda.

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  • -Resolution to move into closed session.


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  • -Resolution to move out of closed session.

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RESOLUTIONS:

- Moved by Rod Blakelock, Seconded by Bob MacPhail, That the minutes of the regular meeting held on December 23, 2003 be adopted as circulated. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby accept the planning proposal submitted by Robert Miller of Hynde, Paul Associates for the year 2004. (Carried)

- Moved by Jerry Brandt, Seconded by Marty Corcoran, The Council of the Township of Armour hereby authorize a donation of $ 300.00 to the Katrine Community Centre Club for the Katrine Winter Karnival. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby accept the quotation submitted by Muskoka Fire Protection for a cost of $ 1,197.00 for the replacement of the fire alarm control panel at the Katrine Community Centre.

- Moved by Jerry Brandt, Seconded by Marty Corcoran, That Road Accounts Voucher # 01-2004 in the amount of $ 34,566.05 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, BE IT RESOLVED That the Council of the Township of Armour move into closed session at 8:09 p.m in order to discuss matters pursuant to Section 239 (e) (f) of the Municipal Act. Pecuniary interest - Brandt (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That the Council of the Township of Armour move out of the closed session at 8:47P.M. (Carried)

- Moved by Rod Blakelock, Seconded by Bob MacPhail, That the Council of the Township of Armour hereby authorize the registration of Jerry Brandt, to attend the ROMA/OGRA conference February 22 - 25th, 2004, and agree to pay related out of pocket expenses for same. (Carried)

- Moved by Marty Corcoran, Seconded by Bob MacPhail, That General Accounts Voucher # 01-2004 in the amount of $ 84,109.88 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Pecuniary interest - Brandt (Carried)

- Moved by Marty Corcoran, Seconded by Jerry Brandt, That Landfill Accounts Voucher # 01-2004 in the amount of $ 11,663.03 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Bob MacPhail, That leave be given to introduce a bill # 01-2004, being a by-law to authorize temporary borrowing. (Carried)

- Moved by Rod Blakelock, Seconded by Bob MacPhail, That By-law # 01-2004 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Bob MacPhail, That By-law # 01-2004 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2004. (Carried)

- Moved by Jerry Brandt, Seconded by Marty Corcoran, That leave be given to introduce a bill # 02-2004, being a by-law to establish a penalty charge for non-payment of current taxes. (Carried)

- Moved by Jerry Brandt, Seconded by Marty Corcoran, That By-law # 02-2004 be read a second time. (Carried)

- Moved by Jerry Brandt, Seconded by Marty Corcoran, That By-law # 02-2004 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2004. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That leave be given to introduce a bill # 03-2004, being a by-law to provide interest to be added to tax arrears. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That By-law # 03-2004 be read a second time. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That By-law # 03-2004 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2004. (Carried)

- Moved by Marty Corcoran, Seconded by Jerry Brandt, That leave be given to introduce a bill # 04-2004, being a by-law to establish a Committee of Adjustment. (Carried)

- Moved by Marty Corcoran, Seconded by Jerry Brandt, That By-law # 04-2004 be read a second time. (Carried)

- Moved by Marty Corcoran, Seconded by Jerry Brandt, That By-law # 04-2004 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2004. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That leave be given to introduce a bill # 05-2004, being a by-law to permit the establishment of a welding business located in a garage attached to the existing home on the property located at Part Lot 5, Concession 8, 19 Hi View Drive. (Carried)

- Moved by Bob MacPhail, Seconded by Rod Blakelock, That By-law # 05-2004 be read a second time. (Carried)

  • -Moved by Bob MacPhail, Seconded by Rod Blakelock, That By-law # 05-2004 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 13th day of January, 2004. (Carried)


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  • -Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby authorize payment of the 2004 membership to the District of Parry Sound Municipal Association in the amount of $ 150.00. (Carried)


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  • -Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour authorize payment of the 2004 membership to the Ontario Good Road Association in the amount of $ 444.97. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Bob MacPhail, That the Council of the Township of Armour hereby accept the tender submitted by the Almaguin News for printing services for 2004 in the amount of $ 280.00, plus gst. Pecuniary interest - Brandt (Carried)


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  • -Moved by Bob MacPhail, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize payment of the 2004 membership to the Federation of Northern Ontario Municipalities in the amount of $ 180.00 (Carried)


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  • -Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby support the nomination of Jack Miners as the representative on the Eastholme Board of Management for the 2003 to 2006 term. (Carried)


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  • -Moved by Jerry Brandt, Seconded by Bob MacPhail, That the Council of the Township of Armour hereby authorize the registration of Marty Corcoran to attend the Northeastern Fire Education Conference scheduled for April 1st - 4th, 2004 in North Bay and agree to cover out of pocket related expenses for same. (Carried)


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  • -Moved by Bob MacPhail, Seconded by Rod Blakelock, Be it resolved that the Council of the Township of Armour move into closed session at 10:21 p.m. in order to discuss matters pursuant to Section 239 (e) (f) of the Municipal Act. (Carried)


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  • -Moved by Bob MacPhail, Seconded by Rod Blakelock, That the Council of the Township of Armour move out of the closed session at 10:42 p.m. (Carried)


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  • -Moved by Jerry Brandt, Seconded by Marty Corcoran, That we continue beyond the 11:00 o'clock curfew. (Carried)


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  • -Moved by Jerry Brandt, Seconded by Bob MacPhail, That we do now adjourn at 11:15 p.m. until the next regular meeting of Council scheduled for January 27th, 2004 at 7:30 p.m. or at the call of the Reeve. (Carried)