| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES January 9, 2007 The regular meeting of the Council of the Township of Armour was held on Tuesday, January 9, 2007 at 7:30 p.m. Those in attendance were Reeve, Bob MacPhail; Councillors, Rod Blakelock, Jerry Brandt, Marty Corcoran and Patrick Hayes; delegates, Ted Williams, Wayne Thornton, Earl Haggart, Les Phinney, Bob Galloway; guests, Shawna Taylor, Jamie Oppenheimer, Nancy and Rick Misler, Doug Landry ; staff, Glenn Middlebrook, Road Supervisor, Bob Miller, municipal planner and Wendy Whitwell, Clerk-Treasurer. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the regular meeting on December 12, 2006 were approved as circulated. The minutes of the special meeting on December 19, 2006 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: None DELEGATIONS:- Ted Williams, agent for Taylor/Misler consent applications B-044/06; B-045/06 and B-046/06 attended discuss these applications. Council reviewed the following: - applications, planning reports from Tunnock, Wayne Simpson and Bob Miller - letter of concern from Doug Landry regarding drainage. - drainage report from C.C. Tatham. - signed letter of agreement between Wayne Thornton and Doug Landry which addresses Mr. Landry's concerns. Applications will change lot lines between two property owners, increasing the Taylor property, increasing the frontage on Doe Lake for the Misler property and also provide for a deeded right - of - way for access to Ferguson Road for the Taylor property. The access driveway from Ferguson Road has been constructed. The applications comply with the zoning by-law and official plan. Development concerns can be addressed with a consent agreement. Resolutions were passed approving the consents with conditions. - Les Phinney, attended to discuss trapping of the municipal road allowances. Les is not happy with the decision of council to give permission to the road department employees to trap nuisance beaver. Les also believes the Ministry of Natural Resources were notified and he does not feel he has been treated with respect, therefore Les has returned the retirement gifts given by council. - Earl Haggart, Katrine Community Centre Club attended for the following: - request for donation for the Winter Karnival - resolution regarding upcoming events - resolutions were passed for these items. Earl discussed building maintenance items and was requested to provide a list of times that need to be addressed and estimates for the repairs. Council will then consider these items when discussing budget requirements for 2007. - Bob Galloway, Greer Galloway Group attended to discuss - Pevensey Bridge, Ferguson Bridge and Commercial Drive development - council and staff from Strong and Armour inspected Pevensey bridge earlier in the day. - Strong council members present included Steve Rawn and Merlyn Snow. Strong requested the guard railings at the Strong end of the bridge be brought up out of the ground and "fish-taled to the side. They will look after adding some additional posts and cable in the spring. Armour is satisfied with the guard rail as installed. Council reviewed the letter dated January 5, 2007 which highlights the payment certificate No. 3 for Pevensey bridge in the amount of $94,548.53. This certificate includes extra charges in the amount of $ 49,181.47 and additional charges for approaches and guardrails totaling $19,482.91. Bob discussed the over-expenditure for this bridge which totals approximately $70,000.00 and what is included in this total. Council reviewed the total labour and materials breakdown of the extras costs, as well as Bob's suggestions on how much of the costs Greer Galloway are prepared to absorb, and how much Armour and Strong should consider paying. Council authorized the payment certificate # 3 in full. A meeting will be set up between Bob Galloway, Strong and Armour councils to discuss further the cost sharing of the extra expenses. Ferguson Bridge was open to traffic as of January 7, 2007. There will be some concrete work to complete in the spring, approaches and installation of the sidewalk. Bob would like council to consider re-locating the access gate to the park. These items will all be address in the spring. Commercial Drive development site servicing report and traffic study. Bob has no written report for council at this time. He has questions and received authorization to contact the consultants for the developer to get clarification on a number of items. Council reviewed comments dated December 15, 2007 from Ministry of Transportation regarding this development. - Glenn Middlebrook, Road Supervisor attended to discuss the following road issues: - Rural Infrastructure Investment Initiative, staff report including a recommendation to consider applying for money to mill and reapply surface treatment on various roads. Council discussed which roads were a priority and instructed staff to apply for the complete list. A by-law is included in the agenda to authorize this application. - road accounts voucher # 1-2007, approved by resolution. BUSINESS ARISING FROM THE LAST MEETING: - Robert J Miller Land Use Planning Services, 2007 proposal was approved by resolution. - On-Line Community Planning Services, 207 website maintenance was approved by resolution. BUSINESS ARISING FROM A PREVIOUS MEETING: - Committee appointments - advertisement for economic development and library representatives. Two applications were received, no appointment to this committee was decided upon. This item was tabled. Two names have been submitted for library representative. A resolution appointing Mary Geertsma and Joanne Cripps was passed. ACCOUNTS FOR APPROVAL: - Road accounts voucher # 1-2007, in the amount of $ 129,548.92 was approved for payment by resolution. - Bridge accounts voucher # 1-2007, in the amount of $ 226,874.02 was approved for payment by resolution. - General accounts voucher # 1-2007, in the amount of $ 167,688.45 was approved for payment by resolution. - Landfill accounts voucher # 1-2007, in the amount of $ 8,333.58 was approved for payment by resolution. APPLICATIONS: SUBDIVISION - Township of Perry S-03/06 Part Lots 11 & 12, Concession 14 - council reviewed the application and passed a resolution indicating they have no issues with the proposed development. BY-LAWS: - # 1-2007 being a by-law to authorize temporary borrowing was read a first, second and third time. - # 2-2007, being a by-law to establish penalty charges for 2007 was read a first, second and third time. - # 3-2007, being a by-law to provide for interest to be added to tax arrears was read a first, second and third time. - # 4-2007 being a by-law to establish a committee of adjustment was read a first, second and third time. - # 5-2007 being a by-law to authorize a submission of an application to the Ontario Infrastructure Projects Corporation was read a first, second and third time. REPORTS:- Tri R, December 13th, Pat reported - Fire, December 14th, Marty reported, minutes included - Library, December 20th, no quorum - POA, January 4th, Marty gave a verbal report - Planning Board, January 8th, Bob reported - Election report was distributed and discussed CORRESPONDENCE: - Ontario Good Road Association, 2007 renewal was approved by resolution. - Village of Burk's Falls, memo requesting support for the "Our Community Works" committee Skate-A-Thon. - Copy of correspondence from Morgan Construction and Township of McKellar invitation to attend a meeting with the DSSAB. No one will attend. - District of Parry Sound Municipal Association, request for 2007 membership fee. Payment was authorized by resolution. - Federation of Canadian Municipalities, request to become a member. No approved. - Wildlife Winter Feeding Program Inc. Magnetawan, request for donation. None was approved. - City of North Bay, OACA training information. More information to follow. - Minister Responsible for Seniors, consultation backgrounder for Ontario's Consultation on regulating the retirement home industry. Marty and Rod requested a copy of report. - North Bay Parry Sound District Health Unit, information regarding the cost of eating well in North Bay Parry Sound District in 2006. - John Tory, MPP, congratulatory letter - Municipal Property Assessment Corporation, overview of current and planned activities. - Municipal Property Assessment Corporation, Anne Haines, Municipal Relations Representative, offer to attend council meeting and provide information session. Council declined this offer at this time. - North Bay Parry Sound District Health Unit, information regarding 2007 levy. UNFINISHED BUSINESS: - Township of Perry, nomination of Bill Core as the representative for our area on the North Bay Parry Sound District Health Unit. Bill Core was supported by resolution. - 2007 OGRA/ROMA Combined Conference registration form and information. A resolution authorizing the registration of Jerry Brandt was passed. NEW BUSINESS: - Resolution to support a joint application submitted on behalf of the Village of Burk's Falls and Township's of Armour and Ryerson to recognize long standing members of the Burk's Falls & District Fire Department for the Ontario Volunteer Service Awards. - AMO, Ontario Municipal Partnership Fund (OMPF) Allocations for 2007. - Staff report regarding Pickerel Lake Lodge - site plan agreement. A resolution was passed authorizing a reduction in the letter of credit value. - Michael D Turner, municipal auditor, information regarding the new PSAB rules regarding capitalization and depreciation of capital assets. - Michael D Turner, letter of engagement - Ontario Good Roads, municipal DataWorks data provision agreement. - List of correspondence received not on agenda. - Resolution to move into closed session. - Resolution to move out of closed session. RESOLUTIONS: - Moved by Rod Blakelock, Seconded by Marty Corcoran, That the minutes of December 12, 2006 meeting be approved as circulated. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the minutes of the special meeting on December 19, 2006 be approved as circulated. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour approve a donation to the 2007 Katrine Winter Karnival in the amount of $ 425.00. Carried - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour acknowledge notification of the following events taking place at the Katrine Community Centre involving alcohol: Katrine Karnival February 2 - 4th Country Jamboree February 17 Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize payment of the certificate # 3 from Rideau Valley Constructors Limited, Pevensey Road Bridge dated December 8, 2006 in the amount of $ 94,548.53. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve the consent application # B-044/06 (Taylor - Lot Addition) Concession 4, Part Lot 5, subject to the following condition (s): No Conditions . Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock That the Council of the Township of Armour hereby approve consent application # B-045/06 (Misler - Lot Addition), Concession 4, Part Lot 6, subject to the following conditions: - That a consent agreement (Planning Act Sec 51(26) be entered into with Taylor dealing with the lands designated as retained 1, severed 2 and severed 3 (right of way) requiring: 1. A site plan agreement under 41 of the Planning Act for any enlargement or replacement of the existing cottage on the subject lands and: 2. That any driveway construction be certified by an O.L.S. to be wholly located on the subject property and not encroach onto the municipally owned road allowance between lots 5 & 6, Concession IV. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby approve consent application # B-046/06 (Misler - Lot Addition), Concession 4, Part Lot 6, subject to the following conditions: - That a consent agreement (Planning Act Sec 51(26) be entered into with Taylor dealing with the lands designated as retained 1, severed 2 and severed 3 (right of way) requiring: 1. A site plan agreement under 41 of the Planning Act for any enlargement or replacement of the existing cottage on the subject lands and: 2. That any driveway construction be certified by an O.L.S. to be wholly located on the subject property and not encroach onto the municipally owned road allowance between lots 5 & 6, Concession IV. Carried - Moved by Marty Corcoran, Seconded by Rod Blakelock, That Road Accounts Voucher # 1-2007 in the amount of $ 129,548.92 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour accept the proposal for planning services for 2007 from Robert J Miller Land Use Planning Services dated December 12, 2006 and authorize the clerk to sign the proposal. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the renewal of the Armour Township website maintenance agreement with On-Line Community Planning Services Limited for 2007 in the amount of $ 600.00. Carried - Moved by Jerry Brand, Seconded by Marty Corcoran, That the Council of the Township of Armour appoint Mary Geertsma and Joanne Cripps to represent Armour Township on the Burk's Fall, Armour, Ryerson Union Public Library Board for the December 2006 - November 2010 term of Council. Carried - Moved by Marty Corcoran, Seconded by Pat Hayes, That Bridge Accounts Voucher # 1-2007 in the amount of $ 226,874.02 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, That General Accounts Voucher # 9-2007 in the amount of $ 167,688.45 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 1-2007 in the amount of $ 8,333.58 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour have no objection or concerns with the proposed Subdivision application No. S-03/06, Part Lots 11 & 12, Concession 14. Township of Perry. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, That leave be given to introduce a bill # 1-2007, being a by-law to authorize temporary borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2007. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, That By-law # 1-2007, be read a second time. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, That leave be given to introduce a bill # 2-2007, being a by-law to establish a penalty charge for non-payment of current taxes. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That by-law # 2-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 9th day of January, 2007. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That By-law # 2-2007, be read a second time. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That by-law # 2-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 9th day of January, 2007. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That leave be given to introduce a bill # 3-2007, being a by-law to provide for interest to be added to tax arrears. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That By-law # 3-2007, be read a second time. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That by-law # 3-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 9th day of January, 2007. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That leave be given to introduce a bill # 4-2007, being a by-law to establish a committee of adjustment. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That By-law # 4-2007, be read a second time. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That by-law # 4-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 9th day of January, 2007. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That leave be given to introduce a bill # 5-2007, being a by-law to authorize the submission of an application to the Ontario Infrastructure Projects Corporation (OPIC) for funding from the Rural Infrastructure Investment Initiative. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That By-law # 5-2007, be read a second time. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That by-law # 5-2007, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 9th day of January, 2007. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support, in principle, the proposal from the Fire Chief to replace Rescue 1 for approximately $115,000.00, necessary renovations to the fire hall for approximately $18,000.00. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That we continue beyond the 11:00 o'clock curfew. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the renewal of the OGRA membership for 2007 in the amount of $475.99 Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the renewal of membership to the District of Parry Sound Municipal Association for 2007 at a cost of $150.00. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That the Council of the Township of Armour support the nomination of Bill Core to represent the municipalities in the South -East Sector of the North Bay Parry Sound Health Unit Board. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the registration of Jerry Brandt, to attend the 2007 OGRA/ROMA Conference scheduled for February 25 - 29th, 2007 and agree to cover out of pocket expenses for same. Carried - Moved by Marty Corcoran, Seconded by Jerry Brandt, That the Council of the Township of Armour hereby nominate long standing members of the Burk's Falls & District Fire Department for the Ontario Volunteer Awards, as part of a joint application submitted on behalf of the Village of Burk's Falls, the Townships of Ryerson and Armour. Carried - Moved by Jerry Brandt, Seconded by Pat Hayes, That the Council of the Township of Armour authorize a reduction in the letter of credit for 1670342 Ontario Inc. from $ 7500.00 to $ 3500.00. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby move into closed session at 11:35 p.m. in order to discuss matters pursuant to Section 239 2 (e) the Municipal Act. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, That the Council of the Township of Armour move out of the closed session at 11:59 p.m. Carried - Moved by Rod Blakelock, Seconded by Jerry Brandt, That we do now adjourn at p.m. until the next regular meeting of Council scheduled for January 23, 2007 at 7:30 p.m. or at the call of the Reeve. Carried |