| THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR MINUTES January 8, 2008 The regular meeting of the Council of the Township of Armour was held on Tuesday, January 8, 2008 at 7:30 p.m. Those in attendance were Reeve, Bob MacPhail; Councillors, Rod Blakelock, Jerry Brandt, Marty Corcoran, Pat Hayes; staff, Bill Stewart, Road Supervisor, Bob Miller, Municipal Planning Consultant, Wendy Whitwell, Clerk-Treasurer. CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING: The minutes of the closed meeting on December 11, 2007 were approved as circulated. The minutes of the regular meeting on December 11, 2007 were approved as circulated. DECLARATION OF PECUNIARY INTEREST: - Councillor Hayes declared pecuniary interest regarding the December 11, 2007 meeting, road and general accounts for approval item # 4 and 5, first aid training. DELEGATIONS: - Bill Stewart, Road Supervisor attended to discuss the following road issues: - Infrastructure Ontario - funding announcement, previous priority list was reviewed. Bill will review the priorities and research cost estimates in preparation of an application for funding - correspondence from Allan Millar, road employee regarding assistance received from Denis Dingman. The clerk was instructed to forward a letter of thank you; letter setting out concerns with winter maintenance of roads. - Staff report regarding hours of work regulations, Bill received direction from council regarding hours, and Bill will research a protocol/policy to put in place - Greer Galloway, bridge report. Greer Galloway will attend the next meeting to discuss further - road accounts were reviewed and approved for payment. - Bob Miller, Municipal Planner attended to discuss the following issues: - 2008 planning proposal - 2008 web site maintenance invoice was approved by resolution - website update proposal was approved by resolution - Pinestone Engineering - application for site plan agreement, a resolution was passed acknowledging receipt of the application and directing the clerk to forward the package to Bob Miller, Doug Christie and Jim Greenwood upon payment of the required deposit. Councillor Hayes expressed his wish to have specific input at the site plan approval stage to work with the developer for structures that are aesthetically pleasing and suited to the Almaguin area. BUSINESS ARISING FROM A PREVIOUS MEETING: - Staff report, North Bay Parry Sound Health Unit, reserve fund. A resolution authorizing the Reeve and clerk to sign a memorandum of understanding regarding a reserve fund was defeated. ACCOUNTS FOR APPROVAL: - road accounts voucher # 1-2008 in the amount of $ 46,096.58 was approved for payment by resolution. - general accounts voucher # 1-2008 in the amount of $ 48,742.48 was approved for payment by resolution. - landfill accounts voucher # 1-2008 in the amount of $ 63,981.59 was approved for payment by resolution. BY-LAWS: - # 1-2008, being a by-law to authorize temporary borrowing from time to time to meet current expenditures during the fiscal year ending December 31, 2008. - # 2-2008, being a by-law to establish a penalty charge for non-payment of current taxes. - # 3-2008, being a by-law to provide for interest to be added to tax arrears. REPORTS: - Economic Development, no meeting has been held. - Library, Rod reported. - Arena, Jerry reported. - District Social Services Administration Board - manual distributed. - Katrine Community Centre Club - financial information 2006 and 2007, to date - Chetwynd Community Centre - staff report. - Burk’s Falls Health Centre - Family Health Team proposal, Bob reported. - Pat Hayes verbally reported that Cathy Still has resigned as the area representative on the EMS Board. CORRESPONDENCE: - Ministry of Finance correspondence regarding the Ontario Municipal Partnership fund allocations for 2008. - Muskoka Algonquin Healthcare invitation to the municipal councils of East Parry Sound to participate on the Working Committee that is being proposed to help shape the future of health care services in EPS, including the Burk’s Falls and District Health Centre. Bob Mac Phail agreed to participate as a member of this committee. - The City of Waterloo is looking for support of their resolution requesting the Province of Ontario to fully exempt all Ontario municipalities from paying PST, with the understanding that the savings realized be mandated to fund existing infrastructure renewal in local municipalities. A resolution in support was passed. - The City of Owen Sound is looking for support of their resolution supporting the One Cent Now! Campaign and further that funding gained from the One Cent Now! Campaign be disbursed to municipalities to support local infrastructure. A resolution in support was passed. - The Regional Municipality of Durham is looking for support of their resolution requesting that the Federal Government revamp the criteria for Employment Insurance to ensure Employment Insurance acts as it was designed to be which is an insurance program to assist during periods of unemployment, and that the Premier of Ontario be called upon to advocate on behalf of Ontario and the municipalities of Ontario to ensure that Ontario workers are eligible for benefits under the Employment Insurance program. A resolution was passed. - Ministry of Municipal Affairs and Housing has provided the reporting requirements for the 2007 Municipal Performance Measurement Program. - Association of Municipalities of Ontario member communication; Province Announces Community Go Green Fund for Greenhouse Gas Reduction Projects. - Association of Municipalities; Non-refundable cancellation fee for hotel guest rooms effective 2008 AMO Conference. - Association of Municipalities of Ontario Member Communication; Ontario’s Fall Economic Statement Provides Much Needed Funding for Municipal Infrastructure and Transit. - Association of Municipalities of Ontario; Charting Your Future 2008, The skills you need to navigate the world of Municipal Government. - Muskoka Algonquin Healthcare e-mail thanking everyone who attended the meeting on December 12, 2007 and provided the Power Point presentation from that meeting. A resolution of support was passed for the establishment of the Working Committee. - A card of appreciation received from the Millar family. UNFINISHED BUSINESS: - Letter to Ministry of Transportation regarding the decision to close the Berriedale Country Store and Gas Bar. This letter has been circulated to neighbouring municipalities for support. - Quote for framing of WWII medal was approved by council. Discussed donating framed medal to the legion. - Letter from Greer Galloway Group to the Ministry of Natural Resources regarding the Municipal Pit License Applications draft copies. NEW BUSINESS: - Ontario Good Roads Association/Rural Ontario Municipal Association Conference registration. Councillor Brandt will attend. - 2008 Municipal Insurance renewal. - Metroland North Media - 2008 tender. Approved by resolution. - Northeastern Fire Education Conference March 27th, to the 30th, 2008. Councillor Corcoran will attend. - List of correspondence received - not on agenda. CLOSED SESSION: - A resolution to move into closed session approved. - A resolution to move out of closed session approved. RESOLUTIONS: - Moved by Marty Corcoran, Seconded by Rod Blakelock, that the Council of the Township of Armour hereby approve the minutes of the closed session on December 11, 2007 as circulated. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, that the Council of the Township of Armour hereby approve the minutes of the regular meeting on December 11, 2007 as circulated. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that the Council of the Township of Armour accept the proposal for 2008 planning services submitted by Robert Miller Land Use Planning as per the quotation dated January 3, 2008. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that the Council of the Township of Armour authorize the payment of invoice # 08-001 to On-Line Community Planning Services Ltd. in the amount of $ 600.00 for the maintenance of the Armour web-site for 2008. Carried - Moved by Marty Corcoran, Seconded by Jerry Brandt, that the Council of the Township of Armour accept the proposal for an update to the municipal website submitted by On Line Community Planning, dated January 4, 2008 and authorize the registration of the domain name of Armourtownship.ca. Total cost of this update not to exceed $ 2000.00. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that the Council of the Township of Armour authorize the clerk to forward the Site Plan Agreement application filed by Pinestone Engineering on behalf of 1653194 Ontario Limited, received December 20, 2007, to Robert Miller, municipal planner, Doug Christie, municipal lawyer and Jim Greenwood, municipal engineer for review and comment, upon payment of the application fee by 1653194 Ontario Limited. Council acknowledge the letter of credit value will be determined and agreed upon, after the above consultants have reviewed the estimates submitted by Pinestone Engineering. Carried - Moved by Marty Corcoran, Seconded by Jerry Brandt, that the Council of the Township of Armour authorize the Reeve and Clerk to enter into the memorandum of understanding with the North Bay Parry Sound Health Unit regarding the “reserve fund”. Defeated - Moved by Pat Hayes, Seconded by Rod Blakelock, that Road Accounts Voucher # 1-2008 in the amount of $ 46, 096.58 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, that General Accounts Voucher # 1-2008 in the amount of $ 48, 742.48 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. Carried - Moved by Pat Hayes, Seconded by Marty Corcoran, that Landfill Accounts Voucher # 1-2008 in the amount of $ 63, 981.59 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same once approved by the Tri-R Committee. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that leave be given to introduce a bill # 1-2008, being a by-law to authorize temporary borrowing as required to meet current expenditures during the fiscal year ending December 31, 2008. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that By-law # 1-2008, be read a second time. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that by-law # 1-2008, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of January, 2008. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, that leave be given to introduce a bill # 2-2008, being a by-law to establish a penalty charge for non-payment of current taxes. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, that By-law # 2-2008, be read a second time. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, that by-law # 2-2008, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of January, 2008. Carried - Moved by Pat Hayes, Seconded by Jerry Brandt, that leave be given to introduce a bill # 3-2008, being a by-law to provide for interest to be added to tax arrears. Carried - Moved by Pat Hayes, Seconded by Jerry Brandt, that By-law # 3-2008, be read a second time. Carried - Moved by Pat Hayes, Seconded by Jerry Brandt, that by-law # 3-2008, be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of January, 2008. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, that the Council of the Township of Armour hereby support the resolution from the City of Waterloo and request the Province of Ontario fully exempt all Ontario municipalities from paying PST, with the understanding that the savings realized be mandated to fund existing infrastructure renewal in local municipalities. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that the Council of the Township of Armour hereby support the resolution form the City of Owen Sound regarding the “One Cent NOW” Campaign an express support for the transferring the equivalent of one cent of the GST to municipalities across the nation to fund municipal infrastructure projects. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, that the Council of the Township of Armour support the resolution from Durham Region and request the Federal Government revamp the criterial for Employment Insurance to ensure Employment Insurance act as it was designed to be which is an insurance program to assist during periods of unemployment, and that the Premier of Ontario be called upon to advocate on behalf of Ontario and the municipalities of Ontario to ensure that Ontario workers are eligible for benefits under the Employment Insurance Program. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, Whereas the provision of health care services is of vital importance to the residents of East Parry Sound, and Whereas the eventual establishment of the Burk’s Falls Family Health Team will create a new dynamic in the way health care services can be provided within the region, Therefore be it resolved that the Township of Armour supports the proposal to establish a Working Committee, comprised of municipal representatives from the communities within the District of East Parry Sound, local physicians, along with representatives from the Muskoka Algonquin Healthcare Board and administration, to examine alternatives for the provision of health care services in the future. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, that the Council of the Township of Armour authorize the registration of Jerry Brandt to attend the ROMA/OGRA Conference scheduled for February 24-27th, 2008 at the Fairmont Royal York, Toronto and agree to pay out of pocket expenses related to same. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that the Council of the Township of Armour authorize the clerk to sign the 2008 municipal insurance renewal with MIS Insurance as submitted in their proposal dated December 11, 2007. Carried - Moved by Rod Blakelock, Seconded by Marty Corcoran, that the Council of the Township of Armour accept the quote for 2008 from Metroland North Media as per the tender submitted January 2, 2008 in the amount of $ 150.00+gst. Carried - Moved by Jerry Brandt, Seconded by Rod Blakelock, that the Council of the Township of Armour authorize the registration of Marty Corcoran for the 2008 Northeastern Fire Education Conference to be held March 27th 30th, 2008 in North Bay and agree to pay out of pocket expenses related to same. Carried - Moved by Pat Hayes, Seconded by Rod Blakelock, that we continue beyond the 11:00 o’clock curfew. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, that the Council of the Township of Armour hereby move into closed session at 11:01 p.m. in order to discuss matters pursuant to Section 239 2 (b) the Municipal Act. Carried - Moved by Jerry Brandt, Seconded by Marty Corcoran, that the Council of the Township of Armour move out of the closed session at 12:03 a.m. 9 JAN 2008. Carried - Moved by Rod Blakelock, Seconded by Pat Hayes, that we do now adjourn this regular meeting at 12:04 a.m. until the next regular meeting of Council scheduled for January 22, 2008 at 7:30 p.m. or at the call of the Reeve. Carried |