THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

The regular meeting of the Council of the Township of Armour was held on Tuesday, January 8, 2002 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; delegates Stan & Sean Lawlor, Lawlor & Associates Consultants Inc., and Terry Patterson, Account Executive, Jardine OME Insurance; guests, Jack Murray, Gary Sipple, Doris Sipple, Marie Stitt, Earlene McCowan, Gloria Wilde, Richard Holloway, Joy Murphy, Roberta De Haviland, Jenny Thomas and Phyllis Leggett; staff Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m. and opened with a prayer delivered by the Reeve. The minutes of the regular meeting of December 11, 2001 and the minutes of the special meeting on December 11, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

• -Stan & Sean Lawlor, Lawlor & Associates Consultants Inc., attended Council to explain the study being done for the Almaguin Highlands Community Adjustment Committee. He reviewed the background of the Committee, the mission statement, the feasibility study, the strategic plan and the expected outcome. He further discussed the study being done by his firm regarding the joining together of the Almaguin 2000 Development Agency and AHIC. Council asked questions and expressed their views.



• -Terry Patterson, Account Executive, Jardine OME Insurance attended Council to review the municipality's insurance renewal policy. Terry handed out booklets, Insurance & Risk Management Presentation prepared for the Township of Armour, reviewed the most important sections, and explained the increase of 31.6%. Representatives from the Katrine Community Centre Club were present and asked questions regarding the third party lessee alcohol liability insurance. The Club representatives requested that the municipality not continue the lessee insurance. Council will discuss the insurance renewal later in the meeting.



• -Les Phinney, CRS,I, re road department. Items discussed were;

- Road Accounts Voucher # 1-2002 in the amount of $ 34,043.89 was approved;

- Council reviewed a letter from Ontario SuperBuild, the OSTAR program, informing the Township that the application for bridge repairs did not adequately fulfil the program criteria and was ineligible for funding. Council discussed different funding programs for 2002 and the Clerk was instructed to prepare a list of projects for review and keep Council aware of the applications when they become available.

- Council reviewed the maintenance agreement for the boundary roads with the Township of Perry that need to be renewed. Reeve, Frank Gill informed Council that the Reeve of Perry Township, Bill Core, had discussed with him, the surface treatment of So-Ho-Mish Road. Council reviewed a staff report and map of So-Ho-Mish Road. The consensus of Council is to renew the maintenance agreement as is and Reeve Gill will discuss the surface treatment with Reeve Core.

- Council reviewed a proposed budget setup for the road department. The new setup reflects the requirement of Performance Measurers and would replace the old forms used for the Ministry of Transportation. Staff may use the new format, however, Council wish to see the old format used when presenting the 2002 road budget for approval.

- Council moved into Closed Session at 7:50 P.M. to discuss wages and moved out of Closed Session at 9:20 P.M.

BUSINESS ARISING FROM THE LAST MEETING:

• -A resolution was passed to pay $ 776.89 to the Village of Burk's Falls for fireworks purchased for the 2001 Canada Day festivities.

BUSINESS ARISING FROM A PREVIOUS MEETING:

• -Winterfest - Rod has located a dog sled team to give rides and the Winterfest committee

requested a further donation to help pay for the team. The previous donation goes towards prizes. A resolution was passed to donate $ 100.00 for the dog sled rides.

ACCOUNTS FOR APPROVAL:

• -The following road accounts, voucher # 1-2002, in the amount of $ 34,043.89, were approved by resolution:

Bell Mobility cell phone $ 37.58

C.E. Stack Fuels Ltd. Diesel fuel $ 2,715.58

Bell Canada garage phone $ 81.16

Lou Dennis Automotive truck parts & supplies $ 270.55

Mike's Service Centre gas - sander $ 26.55

Champion Road Machinery parts $ 8.02

Canadian National Railway Nov. mtc. $ 728.45

Greer Galloway Group bridge study $ 3,085.89

Hydro One garage $ 189.88

Whitmell's winter sand $ 7,560.46

Payroll Dec. $ 19,339.77

- The following general accounts, voucher # 1-2002, in the amount of $ 216,441.67 were approved by resolution:

Bell Canada office $ 260.49

Rod Blakelock Jan. Council fee $ 375.00

Cintas Canada Ltd. Office supplies $ 71.62

Co-operators Insurance benefits $ 493.31

Marty Corcoran Jan. Council fee $ 375.00

Joanne Cripps Jan. Council fee $ 375.00

Frank Gill Jan. Council fee $ 433.34

James Mahoney mileage Dec. $ 40.56

Gary McFarlane Jan. Council fee $ 375.00

Bev Moore cleaning Dec. $ 80.00

Paul Schaefer mileage - Dec. $ 154.31

Hydro One CCC $ 36.84

Office $ 178.81

Park $ 48.93

Street Light $ 25.28

3 Mile Lake Rd $ 28.79

John Keizer groundskeeper contract $ 100.00

Repairs Thompson Rapids $ 30.45

Village of Burk's Falls water $ 43.75

Winterfest donation $ 150.00

Green Shield Canada benefits - Jan. $ 1,149.16

Russell, Christie, Miller Hatkoski $ 228.40

Scott $ 6,022.89

Grand & Toy office supplies $ 87.62

Graham Wilson & Green Armour et al Brandt $ 1,296.35

Municipal World 2002 dog tags $ 233.66

Almaguin News ad $ 27.81

Conseil Scolaire Catholique 4^th quarter payment school board $ 5,282.36

Hynde Paul Assoc. Nov. retainer $ 636.52

O.P. review $ 1,302.54

Le Conseil Scolaire Du Dist. 4^th quarter payment school board $ 1,113.25

Munisoft supplies $ 138.00

Nipissing Copier supplies & contract $ 158.16

Nipissing - Parry Sound Catholic School - 4^th quarter payment $ 8,543.85

Near North Dist. School Board - 4^th quarter payment $116,670.12

Township of Perry CBCO - Nov. $ 1,102.50

- Dec. $ 735.00

Royal Bank Visa mileage, internet & fees $ 64.54

Hutcheson - Barnes Titles subsearch & registration $ 126.16

Assoc. of Mun. Clerks & Treas. - 2 memberships $ 515.00

BCE Nexxia Ins. Phone mtc. contract $ 240.43

Dist. Social Services 2002 1^st quarter levy $ 49,148.07

Hynde Paul Assoc. Dec. retainer $ 651.99

Les Phinney A/P Dec. mileage $ 541.47

Municipal Finance Officer's registration $ 61.80

Pitney Bowes of Canada scale/rating software $ 199.80

ROMA/OGRA Conference registration $ 339.90

Superior Court of Justice TR payment to court $ 313.71

GST & ITC $ 1,259.43

Payroll Dec. $ 14,574.70

• -The following Landfill accounts, voucher # 1-2002, in the amount of $ 8,690.54 were approved by resolution:

Bell Canada landfill site phone $ 69.73

Co-operators Insurance benefits - Jan. $ 19.47

Green Shield Canada benefits - Jan. $ 176.32

Whitmell's sand cover $ 970.65

Winter mtc. $ 132.00

Freight / cardboard & steel $ 875.00

Leggett Propane propane $ 18.69

Union Gas natural gas $ 123.00

Hydro One landfill $ 65.03

Terraprobe set up & monitoring $ 2,044.15

Samuel Strapping supplies $ 467.84

Payroll Dec. $ 3,728.66

BY-LAWS:

By-law # 1-2002, being a Temporary Borrowing By-law was read a first, second & third time.

• -By-law # 2-2002, being a by-law to Establish a Penalty Charge for Non-Payment of Current Taxes was read a first, second & third time

• -By-law # 3-2002, being a by-law to Provide for Interest to be Added to Tax Arrears was read a first, second & third time.



• -By-law # 4-2002, being a by-law to Establish a Committee of Adjustment was read a first, second & third time.



• -By-law # 5-2002, being a by-law to confirm the proceedings of Council at its meetings was read a first, second & third time.



• -By-law # 6-2002, being a by-law to rescind By-law # 17-2001 and to Adopt a Policy for New Telecommunication Facility Guidelines was read a first, second & third time.

REPORTS:

• -AHIC - Dec. 13^th, A-2000 - Dec. 18^th and A-2000 & AHIC - Jan. 2. A general discussion was held which took in the range of these three meetings and the general topic of amalgamation of the two groups.



• -Fire Board - Dec. 13^th. Minutes of the meeting were included in the agenda package and discussed.



• -Arena Board - Dec. 19^th. Minutes of the meeting were included in the agenda package and discussed.



• -Library Board - Dec. 19^th - The meeting was canceled due to lack of attendance.



• -Written staff report on the cost of repairs to the Katrine Community Centre.



• -By-law Enforcement Officer - written activity report for December.

CORRESPONDENCE:

• -Almaguin Palliative Care Team, receipt for donation and update on furnishings for the palliative care room at the Burk's Falls & District Health Centre.



• -East Parry Sound Special Christmas Fund, thank you for donation.



• -Ministry of Natural Resources, dates & times for Municipal Planning Workshops to discuss Natural Resource Issues and agenda for the January 24^th session. Gary & Wendy to attend.



• -Invitation from the Almaguin Highlands Community Adjustment Committee to a reception at the South River Arena Auditorium to meet Stan Lawlor & Associates of North Bay who have been hired to complete a feasibility study and strategic plan. Frank & Marty will attend.



• -Ministry of Municipal Affairs & Housing and the Town of New Liskeard, invitation to the annual Northeastern Ontario Municipal Conference - NEOMC, to be held May 8^th to 10^th.



• -City of Timmins, requesting support for a resolution to support the Provincial announcement of the creation of a Northern Medical School with a main campus at Laurentian University in Sudbury and a clinical education campus at Lakehead University in Thunder Bay. A resolution of support was passed.



• -Township of Ashfield-Colborne-Wawanosh, requesting support of a resolution to petition the Provincial government to change their legislation to allow property owners to make application to OMAFRA to amend their Farmland Property class for the current taxation year. A resolution of support was passed.



• -Bowes & Cocks Realty, contract extension for listing of property on Pt. Lot 16, Concession 3. A resolution was passed to authorize the signing of the extension for a period of 6 months.
  

• -Ministry of Municipal Affairs & Housing, News Release, Ontario Passes Municipal Act for the 21^st Century.



• -AMO, For Your Information, AMO Strikes Task Force to Review Building Regulatory Reform Legislation.



• -Ministry of Finance, information on the Local Services Realignment (LSR) and Community Reinvestment Fund (CRF).

• -Hon. Andy Mitchell M.P., information on the Canada Ontario Infrastructure Program (COIP).



• -Northern Ontario Heritage Fund, information on the new Economic diversification Assistance Program.



• -AMO, For Your Information, SuperBuild Hosts Drinking Water Financing Strategy Forum.



• -AMO, 2002 membership invoice. A resolution was passed authorizing the payment.



• -Federation of Northen Ontario Municipalities (FONOM) 2002 membership fees. A resolution was passed authorizing the payment.



• -Municom Network, invoice for 5 subscriptions. A resolution was passed to authorize the payment.



• -Ontario Wellness Pain Control Organization, thank you for donation and request for financial assistance. A resolution was passed authorizing a donation of $ 200.00.



• -Wildlife Winter Feeding Program Inc., request for donation. No donation given.

UNFINISHED BUSINESS:

• -Letter from Gail Paech, Assistant Deputy Minister, Long-Term Care Redevelopment Project and a copy of letter from Tony Clement, Minister to AMO regarding the Government's position on the current role municipalities play in long-term care. The Reeve read a letter of reply to the Assistant Deputy Minister and the Clerk was instructed to send it.



• -Copy of a letter to MTO from Eric Searle regarding access to his business from the proposed service road.



• -Copy of a letter to Pinckard, Wyjad Associates; Harrison, Pensa; Donald Cameron and Gordon Isbister regarding outstanding issues in the Township of Armour et al ats Brandt et al case and a copy of a second letter to Mr. Cameron.

NEW BUSINESS:

• -A resolution regarding reimbursement of extra expenses over and above regular and special council meetings was put forward by Councillor Gary McFarlane. Mr. McFarlane explained the circumstances that reimbursement would be allowed and method he was proposing. The resolution was passed. The Clerk explained and asked for clarification of mileage expense reimbursement for the office staff.



• -Minutes of Settlement from MPAC on three properties were received and reviewed. The Clerk was instructed to appeal the minutes of settlement on Lot 10, Plan 42M618.

• -Contract for the 2002 retainer for municipal planning services from Robert Miller, MCIP, of Hynde Paul Associates. Council discussed the need for a planner on retainer or on an as need basis. Councillor McFarlane will get some information on the planner being used by the Planning Board and the Clerk will do a report on cost and cost recovery for 2001.



• -Proposal for maintenance of Armour Township Web Site for the year 2002 from Robert Miller of On-Line Community Planning Services Ltd. A resolution was passed to accept the proposal.

• -A first draft of an Emergency Plan for the Township of Armour was reviewed by Council. It was decided that each member of Council would add their comments to the plan and get it back to the office within a week so the second draft could be prepared for the next meeting.



• -Council discussed the insurance renewal. It was decided that Councillor McFarlane would find out from the Planning Board, who have just gone through the process, if there are other insurance agents or companies worth investigating.



• -The Clerk informed Council of a letter received on January 8^th from the OPP regarding a consultation meeting to be held in Astorville on January 24^th. Reeve Frank Gill and Clerk Laura Rowley will attend the meeting.



• -List of correspondence received and not on the agenda.

RESOLUTIONS:

• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the minutes of the regular meeting held on December 11, 2001 be adopted as circulated. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the minutes of the special meeting on December 11, 2001 be adopted as circulated. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That Road Accounts Voucher # 1-2002 in the amount of $ 34,043.89 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 7:50 P.M. in order to discuss personal matters pursuant to Section 55(5) (b) of the Municipal Act. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That we move out of the closed session at 9:20 P.M. (Carried)



• -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the payment of $ 776.89 to the Village of Burk's Falls for fireworks. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the payment of $ 100.00 for dog sled rides at the 2002 Winterfest. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That General Accounts Voucher # 1-2002 in the amount of $ 216,441.67 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That Landfill Accounts Voucher # 1-2002 in the amount of $ 8,690.54 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 1-2002, being a Temporary Borrowing By-law. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 1-2002 be read a second time. (Carried)

• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 1-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That leave be given to introduce a bill # 2-2002, being a By-law to Establish a Penalty Charge for Non-payment of Current Taxes. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 2-2002 be read a second time. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 2-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 3-2002, being a By-law to Provide for Interest to be Added to Tax Arrears. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 3-2002 be read a second time. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 3-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That leave be given to introduce a bill # 4-2002, being a By-law to Establish a Committee of Adjustment. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 4-2002 be read a second time. (Carried)



• -Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 4-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 5-2002, being a By-law to Confirm the Proceedings of Council at its Meetings. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 5-2002 be read a second time. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 5-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That leave be given to introduce a bill # 6-2002, being a By-law to rescind By-law # 17-2001 and to Adopt a Policy for New Telecommunication Facility Guidelines. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That By-law # 6-2002 be read a second time. (Carried)

• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That By-law # 6-2002 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8^th day of January, 2002. (Carried)



• -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the City of Timmins to support the Provincial announcement of the creation of a Northern Medical School with a main campus at Laurentian University in Sudbury and a clinical education campus at Lakehead University in Thunder Bay. (Carried)



• -Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the resolution of the Township of Ashfield-Colborne-Wawanosh to petition the Provincial Government to change their legislation to allow property owners to make application to OMAFRA to amend their Farmland Property Class for the current taxation year. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the Clerk to sign the Listing Extension for Pt. Lot 16, Concession 3 for a period of 6 months. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the payment of the AMO 2002 membership in the amount of $ 890.24. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the payment of the 2002 membership fee to FONOM in the amount of $ 120.00. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the payment of $ 446.20 to Municom for 5 subscriptions for 2002. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby donate $ 200.00 to the Ontario Wellness Pain Control Organization. (Carried)



• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That we continue beyond the 11:00 o'clock curfew. (Carried)



• -Moved by Gary McFarlane, Seconded by Rod Blakelock,

WHEREAS authorized attendance by members of Council at Committee meetings and other events is required to provide representation of the Township of Armour at such functions;

AND WHEREAS the authorized attendance at such functions results in travel expenses over and above the normal expected requirement of attendance at Regular and Special Council meetings;

NOW THEREFORE be it resolved that the Township of Armour reimburse such extra expenses to members of Council based on monthly submission of expense accounts for mileage and out-of-pocket expenses, at cost. (Carried)

• -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby accept the proposal by On-Line Community Planning Services Ltd. for maintenance of the Armour Township Web Site for the year 2002 in the amount of $ 50.00 per month. (Carried)

• -Moved by Rod Blakelock, Seconded by Joanne Cripps, That we do now adjourn at 11:50 p.m. until the next regular meeting of Council scheduled for January 22nd, 2002, or at the call of the Reeve. (Carried)