THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

February 11, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, February 11, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock; delegations, Christine Lauffer & Jennifer Ewans, Earthwatch Almaguin; guests Jan Machesney, Katrine Community Centre Club and Jack Murray, Katrine Seniors Club; staff, Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the January 28, 2003 regular meeting were approved by resolution as circulated.

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DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

  • -Christine Lauffer & Jennifer Ewans, Earthwatch Almaguin, attended Council to present a concept for recycling/garbage containers which would be placed strategically in Armour, Burk's Falls & Ryerson. These containers would depict the "screaming head" displayed at Merry Ridge in Ryerson Township. They would not only promote recycling but also tourism. Information was given on the cost of the units, the proposed construction and possible sources of funding. Both Christine & Jennifer will be attending the Tri-R Committee meeting on Feb. 12th with their presentation.

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  • -Les Phinney, CRS-I, attended to discuss the following road issues:

- Road Accounts Voucher # 2-2003 in the amount of $ 38,271.82 was approved.

- bill to Ryerson for snow plowing. The Clerk read a thank you letter from the Township of Ryerson. Les informed Council that Armour spent 3 hours plowing & sanding in Ryerson and that the Road Superintendents had agreed on $ 70.00 per hour. The Clerk was instructed to send a bill.

- truck repairs. Les discussed a problem with the motor on the Ford truck, cost to replace the motor or repair it, and other repairs recently done. Les will take the motor apart and assess the damage and report back to Council with cost of repairs.

- the furnace at the garage is not working. Council discussed a bill for repairs and suggested that the company be called back to do the job and the bill not be paid.

- Les was asked to take another load of wood to AHIC and pick up the illuminated sign in the shed

As Jan Machesney and Jack Murray attended the meeting to discuss the Municipal Alcohol Policy on behalf of the Katrine Community Centre Club and the Katrine Seniors Club, Council agreed to move this discussion forward on the agenda. Jan presented the concerns of the Club. The consensus of Council was to set up a special meeting of Council with staff and the Katrine Community Centre Club on Monday, March 3, 2003, 7:30 p.m. at the Katrine Community Centre to discuss the policy.

BUSINESS ARISING FROM THE LAST MEETING:

  • -Councillor McFarlane spoke to the business of reprint of the Armour book which had been missed on the agenda. A price of $ 5.84 per copy was confirmed and authorization to proceed with printing of 100 copies was given.

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  • -Amalgamation. A lengthy discussion ensued with the Reeve asking each member of Council if they are in favour of amalgamation or not. A resolution was passed to permit the survey questionnaire to be sent out with the interim bills. A resolution was passed to appoint Frank Gill as the second rep on the Amalgamation Committee & Joanne Cripps as the alternate. A resolution was passed regarding instructions to the reps on the Committee with reference to including Armour without agreement by a majority of Armour Council.

BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -A resolution was passed to co-host with Ryerson Township, the AMCTO zone 7 spring workshop in April 2003 and donate $ 500.00 towards expenses.

ACCOUNTS FOR APPROVAL:

  • -The following road accounts voucher # 2-2003 in the amount of $ 38,271.82 were approved for payment:

Bell Canada $ 93.38

Bell Mobility cell 39.05

Co-operators Insurance benefits 389.27

Green Shield Insurance benefits 670.83

C.E. Stack Fuels Ltd diesel fuel & oil 4,585.28

Hydro One 534.99

Les Phinney mileage 716.18

Lou Dennis Automotive parts 251.22

Purolator Courier shipping 23.21

Royal Bank Visa fuel & parts 268.95

Champion Road Machinery parts 334.74

Mike's Service Centre gas 55.00

Turner's Garage truck repairs 695.23

Fastener Centre supplies 195.48

Jardine OME Ltd. Insurance 16,415.16

LRW Parts Warehousing truck parts 2,234.98

WSIB 540.06

Payroll Jan. 10,228.81

  • -The following general accounts voucher #2-2003, in the amount of $ 112,972.64 were approved for payment:

Bell Canada $ 238.01

Canon Business Solutions meter charge Nov 69.02

Cintas Canada office mats 85.84

Co-operators Insurance benefits Feb. 268.12

Graham Wilson & Green 2000 election 1,323.74

Church 114.55

Miscellaneous 182.97

Shelley development 428.08

Green Shield Canada benefits Feb. 589.20

Hydro One TML Rd 35.51

Hydro One park light 106.11

Hydro One street light 24.36

Hydro One office 429.54

Hydro One CCC 35.51

Hydro One north half of office 35.51

James Mahoney mileage Jan. 4 - Jan. 17 62.65

Mileage Jan. 18- Jan. 31 72.17

Royal Bank Visa xmas 152.15

Almaguin Animal Shelter February 214.00

Almaguin News advertising 138.03

2003 contract 288.90

Bev Moore cleaning 80.00

Clair & Cindy Susut groundskeeper 100.00

Frank Gill February Council fee 433.34

Gary McFarlane February Council fee 375.00

Grand & Toy office supplies 165.15

Joanne Cripps February Council fee 375.00

Marty Corcoran February Council fee 375.00

ACCOUNTS FOR APPROVAL:

GENERAL ACCTS: CONTINUED

Minister of Finance December policing 9,299.00

Paul Schaefer Jan mileage 236.95

Receiver General Jan payroll deductions 7,805.96

Rod Blakelock February Council fee 375.00

Municipal World Inc. Fence viewers forms 111.45

Township of Ryerson Steering Comm. Membership 10.00

Butterworths Employment in Ontario 114.22

Parry Sound Municipal Assoc. membership 125.00

AHIC Membership 2,826.32

AMCTO membership 913.40

DSSAB 1st quarter levy 47,971.15

EPS Bd of Ed Science Fair donation 25.00

Management Board Secretariat 911 central answering 612.88

MPAC 1st quarter levy 9,211.71

FONOM membership 180.00

Huntsville Forester advertising 53.50

Jardine OME Ltd. Insurance 18,985.32

Katrine Comm. Centre Club Karnival donation 250.00

Municom subscriptions 446.20

Petty cash reimbursement 73.49

Purolator Courier courier fee 13.30

WSIB 537.11

Payroll Jan. 5,998.22

  • -The following Landfill accounts voucher # 2-2003, in the amount of $ 22,351.82 were approved for payment:

Union Gas heat 639.77

Bell Canada 75.16

Co-operators Insurance benefits Jan 11.23

Green Shield Canada benefits Jan 196.40

Hydro One 218.76

Whitmell's fall cover & misc. upgrades 8,264.66

Almaguin News xmas hours 119.62

Burk's Falls Home Hdw. Supplies 11.49

Esso Home Comfort diesel fuel 474.47

Jardine OME Ltd. Insurance 3,301.56

Assoc. of Mun. Recycling Coor. Membership 75.00

Boyes Electric furnace repair 194.21

Thompson Machine Shop steel baler repair 4,853.50

Leggett Propane propane 40.00

P J Marrin supplies 15.35

Samuel Strapping supplies 448.39

WSIB 122.06

Payroll January 3,290.19

APPLICATIONS: LOTTERY

A resolution was passed to extend Lottery Licence # M147497, Emsdale Lions Club Inc., to April 30, 2003.

BY-LAWS:

  • -By-law # 8-2003, Property Standards By-law, was read a second & third time. A resolution was passed instructing the Clerk to advertise for interested persons to form a Property Standards Committee.


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  • -By-law # 9-2003, Municipal Alcohol Policy was tabled until after the special meeting of Council with the Katrine Community Centre Club, Monday, March 3, 2003.
  • -By-law # 10-2003, a by-law to confirm the proceedings of Council was read a first, second & third time.

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REPORTS:

  • -AHIC - Jan. 31st - minutes of meeting; Feb. 6th - info received
  • -Planning Board - Feb. 10th - verbal report from Gary McFarlane
  • -By-law Enforcement Officer report for Jan. 2003

CORRESPONDENCE:

  • -Muskoka - Parry Sound Health Unit, Information Session - Beach Water Testing - March 4, 2003 - 7:00 p.m. - McKellar.


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  • -Township of Perry, requesting support of a resolution to ask MNR to exercise their agreement with MTO for placement of fire rating signs, and authorize the installation of fire rating Sign on MTO Right of Ways. A resolution of support was passed.


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  • -City of Timmins, requesting support of a resolution regarding the condition and safety of Hwy 144. A resolution of support was passed.


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  • -Information on training workshops on the 2003 municipal elections. A resolution was passed to register two people to attend.

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NEW BUSINESS:

  • -A resolution was passed to accept the quote from On-Line Community Planning Services for maintenance of the municipal web site for 2003 in the amount of $ 600.00.


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  • -A resolution was passed accepting the Treasurer's Report of Remuneration Paid to the Council in 2002.


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  • -A resolution was passed affirming that bond coverage of the municipal employees was reviewed at the time of renewal of the municipal insurance.


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  • -A new funding program through the Northern Ontario Heritage Fund Corporation, the Sponsorship Fund, was discussed. The consensus of Council is to apply for office furniture to complete the office renovations.


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  • -A staff report on Council remuneration for five municipalities was reviewed and a discussion to increase Council remuneration for 2003 followed. The general consensus was to increase the salary for the Reeve from $ 5,200.00 to $ 6,600.00 and for Councillors from $ 4,500.00 to $ 5,400.00. The Clerk was instructed to put the new rates in the Wage By-law for the next meeting.


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  • -2002 Market Change Profile for Armour Township from MPAC.


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  • -2002 Market Change Profile - Provincial Assessment Summary - Parry Sound District from MPAC.


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  • -Council moved into closed session at 11:15 p.m. and out of closed session at 11:35 p.m.


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  • -List of correspondence received and not on the agenda.

RESOLUTIONS:

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the regular meeting held on January 28, 2003 be adopted as circulated. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That Road Accounts Voucher # 2-2003 in the amount of $ 38,271.82 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour agree to send the questionnaire as presented to Council Feb. 11, 2003 and amended. (Recorded vote - For - Blakelock, McFarlane, Gill - Opposed - Corcoran, Cripps) (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby appoint Frank Gill as the second rep on the Amalgamation Committee and Joanne Cripps as the alternate. (Recorded vote - For - Blakelock, Corcoran, Gill, McFarlane - Opposed - Cripps) (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, Be it resolved that the Council of the Township of Armour instructs it's representative to the Amalgamation Steering Committee not to include Armour Township in any restructuring proposal unless agreed to by a majority of Armour council. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby agree to co-host with the Township of Ryerson, the AMCTO zone 7 spring workshop in April 2003 and donate $ 500.00 towards expenses. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That General Accounts Voucher # 2-2003 in the amount of $ 112,972.64 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That Landfill Accounts Voucher # 2-2003 in the amount of $ 22,351.82 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour extend Lottery Licence # M147497, Emsdale Lions Club Inc., to April 30, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 8-2003 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 8-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11th day of February, 2003. (Recorded vote - For - Cripps, Gill, McFarlane - Opposed - Blakelock, Corcoran) (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby instruct the Clerk to advertise for interested persons to form a Property Standards Committee. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 10-2003, being a Confirming By-law. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 10-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 10-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11th day of February, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Township of Perry to ask MNR to exercise their agreement with MTO for placement of fire rating signs, and authorize the installation of Fire Rating Sign on MTO Right of Ways. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the resolution of the City of Timmins with regards to condition and safety of Hwy 144. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby authorize the registration of Laura Rowley & Wendy Whitwell to attend the 2003 Municipal Elections training workshop to be held in North Bay, March 20, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby accept the quote from On-Line Community Planning Services Ltd. for maintenance of the municipal web site for 2003 in the amount of $ 600.00. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby accept the Treasurer's Report of Remuneration Paid to the Council of the Township of Armour in 2002. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby affirm that bond coverage of their employees was reviewed at the time of renewal of the municipal insurance. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That we continue beyond the 11:00 o'clock curfew. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 11:15 P.M. in order to discuss legal and personnel matters pursuant to Section 239(2)(b)&(e) of the Municipal Act. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour move out of the closed session at 11:35 P.M. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That we do now adjourn at 11:36 p.m. until the next regular meeting of Council scheduled for February 26, 2003, or at the call of the Reeve. (Carried)