THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

December 11, 2001

The regular meeting of the Council of the Township of Armour was held on Tuesday, December 11, 2001 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Rod Blakelock, Marty Corcoran, Joanne Cripps, and Gary McFarlane; delegates Diane Mehaffey, Sandy Henshall & Doug Millman, Burk's Falls, Armour & Ryerson Union Public Library; guests, Anne Gill, Ron Russell & Phyllis Leggett; staff Les Phinney, CRS,I, and Laura Rowley, Clerk-Treasurer.

The meeting was called to order at 7:30 p.m. Councillor Gary McFarlane addressed the minutes of the November 27th meeting. He objected to the wording under Business Arising From The Last Meeting with regard to the discussion of a resolution passed at the November 13th meeting. He requested that the minutes reflect his objection as the discussion comments recorded in the November 27th minutes were contrary to the spirit of the resolution as presented and passed by Council on November 13th. The minutes of the regular meeting of November 27, 2001; and the minutes of two special meetings on November 28, 2001 and on December 3, 2001 were adopted as circulated.

DECLARATION OF PECUNIARY INTEREST:

No pecuniary interest was declared.

DELEGATIONS:

  • -Diane Mehaffey & Sandy Henshall, Burk's Falls, Armour & Ryerson Union Public Library, attended Council to report on the 2001 accomplishments of the Board; the general appearance of the Library; new programs & services; and the dedication and working relations with the staff.


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  • -Doug Millman, Armour's representative on the Library Board, attended Council, on request. Reeve, Frank Gill presented him with a Certificate of Appreciation for his service and dedication to the Library and the Board in 2001.


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  • -Les Phinney, CRS,I, re road department. Items discussed were;

- Road Accounts Voucher # 12-2001 in the amount of $ 29,042.94 was approved;

- a payment voucher from Mulligan's Enterprise in the amount of $ 3,209.22 reflecting saw logs, veneer and firewood cut from Township property to Oct. 30th. Les informed Council that more logs were cut in November & removed this month.

- Reeve Frank Gill discussed a concern with guide rails on the Three Mile Lake hill. Councillor McFarlane requested that Les look at the situation objectively and report to Council on the safety issue.

- Les informed Council that he had had a problem with loggers on Elk Road. They had drove the skidder on the road and ripped it up. Les repaired the road and talked to the loggers and they will not drive the skidder on the road again.

- A summary of the Detailed Visual Bridge Inspection Report prepared by Greer Galloway was included in the agenda package. Councillor McFarlane and Les will do a bridge by bridge survey and set up a bridge maintenance program.

- Wage review to be done at the first meeting in January.

BUSINESS ARISING FROM THE LAST MEETING:

  • -A resolution regarding the Official Plan review was passed.


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  • -Smart Growth Management Councils

The following information was received and reviewed;

- Letter from the Reeve of the Municipality of Whitestone to Ministry of Municipal Affairs & Housing;

- A letter & discussion paper from the Reeve of the Municipality of Whitestone to the President of the District Municipal Association;

  • -Smart Growth Management Councils Cont.

- Fax from the Executive of the District Municipal Association and a request to support a resolution passed at the Executive meeting on December 10th. No support was given.

- resolution from the County of Grey. A resolution of support was passed.

- copy of a letter to the Minister of Municipal Affairs & Housing stating Armour's position on Smart Growth Management Councils. The Clerk was instructed to send a letter to the District Municipal Association reiterating Council's position.

BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -District Municipal Association

Information received; request for a committee member for Ward 4 to sit on a nuisance bear committee; executive meeting re Smart Growth Management Councils; and the spring Municipal meeting. Councillor McFarlane put forward his name to sit on the nuisance bear committee.

  • -Eastholme

Council received and reviewed a copy of a letter from the Reeve of the Township of North Himsworth to Premier Harris re the Proposed Reconstruction and New Development of Eastholme. The Clerk was instructed to draft a letter of support.

ACCOUNTS FOR APPROVAL:

  • -The following road accounts, voucher # 12-2001, in the amount of $ 29,042.94, were approved by resolution:

Bell Mobility cell phone $ 35.24

Leslie Phinney mileage $ 634.14

C.E. Stack Fuels Ltd. Diesel fuel $ 1,065.64

Bell Canada garage phone $ 78.83

Lou Dennis Automotive truck parts & supplies $ 237.56

Ward Tim-br Mart lights $ 84.32

Fowler Const. Co. Cold mix $ 891.12

ATCO International supplies $ 379.40

The Fastener Centre supplies $ 122.46

Tims Delivery delivery charges $ 8.24

William Leggett clothing allowance $ 125.00

Leslie Phinney clothing allowance $ 125.00

Dave McIntyre clothing allowance $ 125.00

Mike's Service Centre gas - sander $ 24.55

Chain saw fuel $ 11.07

Allan Millar clothing allowance $ 125.00

Minister of Finance Licences for trucks $ 4,542.00

Phinney's Auto Service safety inspection Truck # 5 $ 92.70

Canadian Salt Co.Ltd. Winter road salt $ 2,113.60

Ontario Good Roads Assoc. vehicle inspection books $ 74.16

Perry's Mobile emission tests $ 338.10

Praxair Distribution welding supplies $ 282.83

Turner's garage wiper motor truck # 5 $ 282.89

Workplace Safety & Ins. Benefits $ 225.06

Payroll Nov. $ 17,019.03

- The following general accounts, voucher # 12-2001, in the amount of $ 77,583.40 were approved by resolution:

Bell Canada office $ 263.85

Almaguin Animal Shelter Dec. $ 206.00

Rod Blakelock Dec. Council fee $ 375.00

Cintas Canada Ltd. Office supplies $ 107.43

Co-operators Insurance benefits $ 493.31

Marty Corcoran Dec. Council fee $ 375.00

Joanne Cripps Dec. Council fee $ 375.00

Frank Gill Dec. Council fee $ 433.34

James Mahoney mileage Nov. $ 92.82

Gary McFarlane Dec. Council fee $ 375.00

Minister of Finance OPP - Oct. $ 9,096.00

Bev Moore cleaning Nov. $ 80.00

Receiver General Payroll deductions - Nov. $ 7,863.99

Paul Schaefer mileage - Nov $ 235.50

Hydro One Park $ 33.75

Street light $ 25.28

TML Rd $ 29.21

John Keizer groundskeeper contract $ 100.00

Village of Burk's Falls Arena - Oct $ 2,836.58

Green Shield Canada benefits - Dec $ 1,149.16

Russell, Christie, Miller Russell s/d $ 931.27

Town of Parry Sound Land ambulance - Dec $ 3,995.86

Royal Bank Visa Internet $ 10.25

Meeting expense $ 10.83

Grand & Toy office supplies $ 124.31

Township of Ryerson Fire dept. expenses - Oct $ 1,700.16

Fire dept. expenses - Nov. $ 12,480.05

Christophers Flowers sympathy $ 72.15

Arrow Printing & Pub. Office expense $ 106.56

Ward Tim-br Mart repairs to KCC $ 1,073.25

Stephen Krbavic CIT Honourariam $ 100.00

Minister of Finance 911 contract - Sept to Dec. $ 232.27

Muskoka Parry Sound Health Unit - Nov. payment $ 2,213.00

Dec. payment $ 2,213.00

Chris Rand CIT Honourarium $ 100.00

WeirFoulds legal opinion $ 1,662.85

Burk's Falls Home Hardware - supplies $ 67.23

Xmas bonuses Leanne Crozier $ 100.00

William Leggett $ 100.00

Leslie Phinney $ 100.00

James Mahoney $ 50.00

Dave McIntyre $ 100.00

Allan Millar $ 100.00

Doug Millman $ 50.00

Bev Moore $ 50.00

Laura Rowley $ 100.00

Paul Schaefer $ 50.00

Wendy Whitwell $ 100.00

Eastholme 4th quarter letter $ 7,449.25

Graham Wilson & Green cost sharing $ 115.88

Shelley $ 3,834.55

Jan Indenbosch Labour Katrine Comm. Centre $ 640.00

Carol Johnson-Comer donation xmas dinner $ 30.00

Municipal World building permits $ 191.01

Burk's Falls V & S supplies $ 70.95

Workplace Safety & Insurance Nov $ 155.19

GST & ITC $ 741.33

Payroll Nov. $ 11,815.98

  • -The following Landfill accounts, voucher # 12-2001, in the amount of $ 8,456.71 were approved by resolution:

Bell Canada landfill site phone $ 69.73

Co-operators Insurance benefits - Dec $ 19.47

Green Shield Canada benefits - Dec $ 176.32

Whitmell's sand cover $ 769.32

Freight to Guelph $ 747.00

Leggett Propane propane $ 37.38

Union Gas natural gas $ 76.39

Esso Home Comfort diesel fuel $ 305.42

Royal Bank Visa MOE Guidelines $ 29.36

Hutcheson-Barnes copies of survey plans $ 71.26

James Russell xmas bonus $ 75.00

Laidlaw Carriers Inc. Freight to Guelph $ 585.75

Marg Curtis xmas bonus $ 25.00

Anne Russell xmas bonus $ 75.00

Paul Smith repairs $ 259.89

Workplace Safety & Ins. Nov $ 67.86

Payroll Oct $ 5,066.56

BY-LAWS: - By-law # 34-2001, being a by-law to authorize the execution of a Memorandum of Understanding between the Township of Armour and the Ontario Federation of Snowmobile Clubs for the use of municipal road allowances was read a third time.

      • -By-law # 35-2001, being a by-law to confirm the proceedings of Council at its meetings was read a first, second & third time.

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REPORTS:

  • -Tri Council meeting - Dec. 3rd - Council received the following documentation; Memorandum & draft resolution re cost sharing; two resolutions from the Township of Ryerson; two resolutions from the Village of Burk's Falls. Council passed the following resolutions; new cost sharing arrangement; appointing Reeve Frank Gill & Councillor Gary McFarlane to a new cost sharing committee; a resolution re the 1975 fire truck; and authorizing a maximum of $ 15,500.00 from the 2001 budget towards the new fire truck.


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  • -Tri R Committee - Dec. 5th - minutes of the meeting & budgets to Nov. 30/01 were included in the agenda package.


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  • -CAC - Dec. 6th - information from Lawlor & Associates Consultants Inc. was included in the agenda package. The Council requested that Mr. Lawlor attend the first council meeting in January.


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  • -Planning Board - Dec. 10th - a verbal report of the years activity was given by Gary McFarlane. A discussion was held regarding user fees; honourariums; and financial position.


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  • -A written report for the month of November regarding By-law Enforcement was received and reviewed.

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CORRESPONDENCE:

  • -The Friends of the Burk's Falls, Armour & Ryerson Union Public Library, invitation to a Christmas Open House on Saturday, December 15, 2001.


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  • -Almaguin Highlands Information Centre, invitation to attend the Membership Appreciation Day, Thursday, December 13, 2001.
  • -Ministry of Northern Development & Mines, News Release, Ontario Launches $ 82 Million Program to Boost Infrastructure in Northern Communities.


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  • -Norm Miller, MP, Parry Sound - Muskoka, acknowledging receipt of letter to the Muskoka - Parry Sound Health Unit. The Clerk was instructed to send a reply.


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  • -AMO, For Your Information, AMO Discusses Disability and Alternative Fuel Issues.


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  • -AMO, For Your Information, Legislation of Significance to the Municipal Sector - Status Report.


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  • -AMCTO, Activity Update - Bill 111 - "The Municipal Act, 2001".


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  • -Town of Laurentian Hills, requesting support of a resolution to petition the Provincial Government to amend the Safe Street Act (Bill 8) and allow the Canadian Fire Fighters the right to conduct fundraising campaigns in locations that the general public can support such events. A resolution of support was passed.


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  • -Village of Burk's Falls, Canada Day Financial Report and request for payment from Armour. The Clerk was instructed to get more information regarding this account.


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  • -MFOA, information on a training session, Municipal Tax Primer for 2002, to be held in Sudbury on January 23, 2002. A resolution was passed authorizing the Clerk to register.


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  • -Ontario Fur Managers Federation, information on recommendations by the MNR regarding the management of wolves in and around Algonquin Provincial Park and requesting support of the position of the Algonquin Wolf Advisory Group. No support was given.


    • UNFINISHED BUSINESS:
  • -Amalgamation - Council received the minutes of the November 19th meeting and prompt sheets for each subcommittee. Council will discuss and complete the prompt sheets at a special meeting scheduled for January 9th.


  • -Telecommunication Facility Guidelines

Council reviewed the suggested revisions by Gary McFarlane as per comments from Industry Canada. These revisions will be considered amendment # 1.

NEW BUSINESS:

  • -The public ramp and public access to Doe Lake was discussed. Complaints had been received concerning the ramp being blocked by a barge and unable to be used; loads of sand & gravel being dumped in the parking area and left for several days at a time. Council reviewed a by-law from the Township of Ryerson regulating the operation of a municipal docking facility. The Clerk was instructed to draft a by-law for the use of the public access at Doe Lake.


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  • -Council reviewed the 2002 Community Reinvestment Fund Allocation, Local Services Realignment and an AMCTO Express, Provincial Auditor's 2001 Annual Report: Community Reinvestment Fund.


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  • -Council discussed a resolution permitting the municipality to have electronic banking. The Treasurer explained that the main purpose of having electronic banking was to have daily access to the bank account not necessarily to pay bills. The Council were reluctant to commit to electronic banking but the Clerk may poll other municipalities in the area to see it they use electronic banking and how it is working.
  • -Council reviewed a Royal Direct, Bill Payment Agreement. This agreement would permit property owners to pay taxes through the telephone or internet. A resolution was passed authorizing the Clerk to sign the agreement.


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  • -A resolution was passed canceling the second meeting in December.


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  • -A resolution was passed to transfer $ 686.00 to a reserve fund to be used for the operating cost of a hazardous waste depot.


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  • -Wages for 2002. This will be reviewed and discussed at the first meeting in January.


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  • -Council moved into closed session at 10:45 P.M. and out at 10:50 P.M.


  • -The Clerk asked Council if they would consider selling the spare computer.


  • -List of correspondence received and not on the agenda.

RESOLUTIONS:

  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the minutes of the regular meeting held on November 27, 2001 be adopted as circulated (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the minutes of the special meeting on November 28, 2001 and the special meeting on December 3, 2001 be adopted as circulated. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That Road Accounts Voucher # 12-2001 in the amount of $ 29,042.94 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock,

WHEREAS Section 26 of the Planning Act requires that not less frequently than every five years, Council must hold a special meeting, open to the public, to determine the need for any revisions to the Official Plan;

AND WHEREAS a Public Meeting was held in the Armour, Ryerson & Burk's Falls Arena on July 14, 2001;

AND WHEREAS comments were received by completed questionnaires, email and verbally;

AND WHEREAS Council reviewed the comments with the municipal planner ;

NOW THEREFORE BE IT RESOLVED THAT the decision of the Council of the Township of Armour is that no revision to the Official Plan is required at this time;

AND FURTHER that the Council of the Township of Armour will consider an amendment to the Official Plan upon completion of the four laning of Hwy 11 through the municipality when the necessary changes warrant the cost of revision. (Carried)

  • -Moved by Joanne Cripps, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby support the resolution of the County of Grey requesting the Province to reconsider its proposal re Smart Growth Management Councils. (Carried)


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  • -Moved by Rod Blakelock, Seconded by Joanne Cripps, That General Accounts Voucher # 12-2001 in the amount of $ 77,583.40 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)
  • -Moved by Gary McFarlane, Seconded by Rod Blakelock, That Landfill Accounts Voucher # 12-2001 in the amount of $ 8,456.71 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Marty Corcoran, That By-law # 34-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11th day of December, 2001. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 35-2001, being a by-law to confirm the proceedings of Council at its meetings. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 35-2001 be read a second time. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 35-2001 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 11th day of December, 2001. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Joanne Cripps,

WHEREAS the Cost Sharing Committee recommends to the Councils of the Township of Armour, the Village of Burk's Falls and the Township of Ryerson the following new cost sharing arrangements:

    • Operating and Capital costs for shared services involving the Fire Department, the Library, the Landfill Site and the Arena are to be allocated on the same % basis;

Armour 44% Burk's Falls 30% Ryerson 26%

    • The new Operating Cost distribution shall become effective January 1, 2002;


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    • The new Capital Cost distribution with respect to the fire truck only shall take effect immediately;


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    • A new agreement shall be derived to replace the multi-agreements presently in use;


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    • A new fire truck shall be purchased - maximum budget $ 200,000.00;


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    • Capital Cost items to be decided on by partner consensus;


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    • The new agreement shall have a revision clause;


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    • A revised Cost Sharing Committee, composed of the Reeve from each municipality and one (1) Councillor from each municipality appointed by the Council, shall draft a new form of agreement for the approval of each Council;

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NOW THEREFORE the Council of the Township of Armour hereby accept the above cost sharing arrangements. (Carried)

  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby appoint Reeve Frank Gill and Councillor Gary McFarlane to the new cost sharing committee with Burk's Falls & Ryerson. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Corporation of the Township of Armour is not in favour of keeping the 1975 fire truck and when this truck is sold the funds are to be put towards the budget of the fire board and also that consideration be given to representative, Bill Core's quotation for a new fire truck , submission by December 21, 2001. (Carried)
  • -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize to pay a maximum of $ 15,500.00 out of the 2001 budget towards Armour's share of the new fire truck. (Carried)


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  • -Moved by Marty Corcoran, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Town of Laurentian Hills to petition the Provincial Government to amend the Safe Street Act (Bill 8) and allow the Canadian Fire Fighters the right to conduct fundraising campaigns in locations that the general public can support such events. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to register for the Municipal Tax Primer for 2002 training session to be held in Sudbury, January 23, 2002. Registration, accommodation, travel & meals will be covered. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby authorize the Clerk to sign Royal DIRECT, Bill Payment Agreement. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby cancel the second regular meeting of Council scheduled for December 25, 2001. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the transfer of $ 686.00 to a reserve fund to be used for the operating cost of a hazardous waste depot. (Carried)


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  • -Moved by Gary McFarlane, Seconded by Rod Blakelock, BE IT RESOLVED that the Council of the Township of Armour move into closed session at 10:45 P.M. in order to consider litigation or potential litigation pursuant to Section 55(5) (e) of the Municipal Act. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That we move out of the closed session at 10:50 P.M. (Carried)


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  • -Moved by Joanne Cripps, Seconded by Rod Blakelock, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for January 8th, 2002, or at the call of the Reeve