THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

August 12, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, August 12, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane, Councillor Rod Blakelock was absent; delegates Diane Mehaffey, Dave Langerud, Kathleen Finlay; guests Anne Gill and staff Les Phinney, CRS-I, Wendy Whitwell, Acting Clerk Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

• -The minutes of the July 22, 2003 regular meeting were approved by resolution as circulated

DECLARATION OF PECUNIARY INTEREST:

• -No pecuniary interest was declared.

DELEGATIONS:

- Dianne Mehaffey and Dave Langerud attended on behalf of the Greg Boyes Day Special Events Committee, to update Council on the activities planned for Saturday, August 23^rd and to seek Council's support. Dianne highlighted the activities and the support given by many businesses in the area. A resolution of support was passed.

• -Kathleen Finlay- Community Development Officer attended to introduce herself to Council, discuss her projects and goals for the year, receive input, suggestions from Council for any special projects or activities they would Kathleen to pursue. Kathleen will receive direction from the AHIC Board in the near future regarding her responsibilities and duties at AHIC.

• -Les Phinney, CRS-I, attended to discuss the following road issues:

• -road accounts voucher # 08-2003, in the amount of $ 30,868.28 was approved.
• -Commercial Drive/Valuemart parking lot, safety issues. Les will look into options to define in and out lanes. The property owner will be consulted.

• -quote for bridge work. One quote received from Ted Boyes & Sons in the amount of $ 122,595. The budget for bridge work is approximately $ 40,000. Les will review the tender package, prioritize, and request prices for specific work.
• -equipment operator and the response from advertisement. Les has reviewed and talk to some applicants. Trevor Hammond will start in early September, with a probationary period.

BUSINESS ARISING FROM THE LAST MEETING:

• -Draft Lease Agreement re AHIC was reviewed and discussed. Council is in agreement with this proposed lease and a resolution of support was passed.


• -OPP Drug Safety Program. Council reviewed a sample booklet used for this program. No donation will be given at this time.


• -Ducks Unlimited, request for support for wetlands mapping. No support was given.

ACCOUNTS FOR APPROVAL:

• -The following road accounts voucher # 8-2003 in the amount of $ 30,868.28 was approved for payment:

Bell Canada $ 102.82

Bell Mobility cell 54.28

Co-operators Insurance benefits 404.98

Canadian National Railway June & July mtc 1456.90

Green Shield Insurance benefits 670.83

George Stockfish Ford parts 112.13

Les Phinney mileage 650.00

Royal Bank Visa fuel 115.00

Huntsville Forrester bridge work ad 94.37

Hydro One 322.11

Phinney's Auto Service Ford & float inspection 176.55

Praxair Distribution cylinder rental 167.79

General Chemical Canada calcium 5 275.00

Royel Paving Limited 2002 holdback 37.84

Superior Propane July - Sept cylinder rental 51.75

C.E. Stack Fuels diesel 1591.39

G. F. Preston's parts 428.13

Gilroy's Tire Service tires - float 31.05

Harvey Mulligan moving roadsides 1838.99

Lou Dennis Automotive parts 138.72

Mike's Service Centre gas 64.50

The Fastener Centre supplies 254.30

WSIB 362.53

Payroll March 16,466.36

• -The following general accounts voucher # 8-2003, in the amount of $ 111,618.73 was approved for payment:

Almaguin News sh rd ad - Lipsett, camp 161.03

Bell Canada $ 325.65

Canon Business Solutions meter charge 150.60

Cintas Canada office mats 91.68

Co-operators Insurance benefits. 286.50

Green Shield Canada benefits 589.20

Hydro One office, CCC, Street lights 289.88

Hynde Paul & Assoc retainer 535.00

Hynde Paul & Assoc Colbourne rezoning 615.78

James Mahoney mileage June 21 - Aug 5 330.61

McCabe Home Builders phase 4 - less holdback 9,116.50

Bev Moore cleaning 185.00

Klink Enterprises wheelchair ramp 7,757.50

Royal Bank Visa office reno - cables 64.36

Almaguin Animal Shelter August 214.00

21 St. Century Documents Ontario Regs & stats 69.50

Nova Electric phase 4 reno 1621.85

Friends of B.F. Health Centre miles of coins 380.00

Frank Gill August Council fee 550.00

Royel Paving 2002 hold back 10,991.14

Gary McFarlane August Council fee 450.00

Gary McFarlane 1^st & 2^nd qtr mileage 269.85

Grand & Toy supplies 275.52

Joanne Cripps August Council fee 450.00

Marty Corcoran August Council fee 450.00

Minister of Finance June policing 9,303.00

Personalized Corporate computer work stations 3,906.84

Michael Hardy & Assoc shore rd. closing 684.31

Hutcheson- Barnes Titles tax arrears certificates 649.80

John Keizer fix pump & fence post 35.03

Ken White KCC signs map policy 359.95

Burk's Falls V & S supplies 5.27

Graham Wilson & Green Pickerel Lk Lodge 348.80

Dorothy Haggart summer rec 125.00

Paul Schaefer July mileage 251.65

D.B. Maw Landscaping office flower beds 6045.50

Receiver General July payroll 13,432.65

Rod Blakelock August Council fee 450.00

MPAC Head Office quarterly billing 9,211.71

Town of Parry Sound July & Aug. ambulance 7,718.60

Township of Perry CBCO - June & July 2,488.50

Village of Burk's Falls arena- June 1,837.53

Township of Ryerson fire dept - June 2,923.07

Ward's Tim Br Mart foot value - park 19.54

Health Unit August 2847.00

Russell Christie Miller Russell s/d 530.81

Window Quilt phase 4 - blinds 1,644.50

WSIB July 201.54

Payroll July 11,061.29

• -The following Landfill accounts voucher # 8-2003, in the amount of $ 19,591.31 was approved for payment:

Bell Canada 78.65

Hydro One 123.53

Co-operators Insurance benefits August 6.57

Green Shield Canada benefits August 213.79

P.J. Marrin Garbage bags 25.88

Burk's Falls Home Hdw supplies 6.89

Whitmell's sand cover 4,265.24

Jagger Hims Hydrogeologic assessment 6,156.71

E.J. Williams survey 1,586.28

Esso Home Comfort oil 158.24

Lou Dennis Automotive oil filters 30.22

Samuel Strapping Systems steel strapping 463.85

Leggett Propane propane - tow motor 42.00

WSIB July 120.46

Payroll July 6313.00

BY-LAWS:

• -By-law # 39-2003, to remove the holding zone on Part Lot 2, Concession 8, and permit the use of the lands for a new church was read a first, second and third time.



• -By-law # 40-2003, to delegate Council's power to temporarily close a highway, was read a first, second and third time.

• -By-law # 41-2003, to enter into an agreement with Hydro One Networks Inc. for the licensed occupancy of power utility distribution poles was tabled.



• -By-law # 42-2003, to enter into an agreement with the Province of Ontario, Ontario Provincial Police, for the provision of 9-1-1 Central Emergency Reporting Bureau, was read a first, second and third time.

REPORTS:

• -Fire Board, August 4^th. Joanne gave a verbal report updating Council on the status of the hiring of a Fire Prevention Officer. The next meeting is September 4^th, 2003.

• -Planning Board, August 11^th. Gary gave a verbal report. Finances are looking promising for the year. Gary will be attending the planning conference in Sudbury in September for the board.

• -AHIC Landlord Committee. Gary gave a verbal report. Next meeting scheduled for August 14^th, 2003. Discussions are ongoing with the business board members.



• -Water Testing. Gary advised Council that water samples have been taken from the municipal garage and Katrine Community Centre. The report should be forthcoming in early September.



• -NOHF funding for the Community Centres was discussed. The Clerk was instructed to forward a letter to the community groups advising them of the new treatment requirements for drinking water, request they review their request for NOHF funding, and attend the September 23^rd Council meeting.

• -Katrine Community Centre Club, request for assistance from the Township to remove an old well on the property which is not being used. The Club have access to a backhoe, but require fill. Council authorized Les to provide the needed fill.

CORRESPONDENCE:

• -Thank you card from Katherine Copeman, Almaguin Highlands Secondary School graduate award winner.



• -Burks' Falls and District Fire Board minutes, July 10, 2003.



• -Canadian National Institute for the Blind, request for donation to the Library Services Fund. No donation was given.



• -Township of Perry, notification of public meeting for revisions to the Perry Zoning By-law scheduled for Wednesday, August 13, 2003, 7:30 p.m. The Clerk will request a copy of by-law when finalized.



• -copy of letter from Algonquin Health Services to Peter Armstrong, Regional Director, Ministry of Health & Long Term Care highlighting their activities and achievements in the past year.



• -Armour Ryerson and Burk's Falls Agricultural Society, invitation for the Reeve to attend the official opening of the fall fair at 10:45 a.m., August 31, 2003 in the upstairs arena room. Reeve Gill will attend.



• -Ministry of Natural Resources, notification of Stage 4 - Notice of Draft Plan Review, French Severn Forest Management Unit, Forest Management Plan 2004-2024, Parry Sound District. Staff was instructed to research forest harvest management plans.



• -copy of correspondence from Donald A Ebbs, Associate Chief Justice, to Mr. Norm Miller, MPP regarding the Sundridge Court - June 4, 2003, lack of a Justice of the Peace to service this area, and the loss of jurisdiction when cases cannot be adjourned.

• -Federation of Canadian Municipalities, request for membership. None was given.



• -Breathe Easy East Parry Sound, information on smoke free by-laws.

UNFINISHED BUSINESS:

• -Village of Burk's Falls, Statement of account for 2003 Canada Day Fireworks. A resolution was passed authorizing the payment of$ 504.46

• -Village of Burk's Falls, request for resolution of support for a representative for the Burk's Falls & District Health Centre Committee. A resolution supporting Gary McFarlane was passed.

NEW BUSINESS:

• -Graham Wilson & Green, letter and sample of indemnification by-law. Council reviewed the correspondence and requested the by-law be prepared for the next Council meeting.



• -Draft Municipal Accessibility Plan was reviewed and discussed. Council will hold a public meeting on September 23^rd at 7:00 p.m. to receive comments and answer any questions regarding the proposed plan

• -Ministry of Natural Resources, Magnetawan River Basin Regulatory Flood Levels Final report prepared by Acres International Limited. Council reviewed report and a copy has been forwarded to Robert Miller, Municipal Planner for comment.



• -Ministry of Municipal Affairs and Housing, Annual Northeastern Ontario Municipal/ Planning Authority Technical Workshop scheduled for September 15 - 17, 2003, Sudbury.

Gary is attending this workshop for the local planning board.

• -Ministry of Municipal Affairs - Building Code Statute Law Amendment Act (Bill 124) update.



• -Proposed Fall 2003 newsletter was reviewed and approved with some additions.



• -Candidates Nights. The three community centre clubs will be contacted and asked if they are interested in hosting a "Meet the Candidates Night", for the fall 2003 election. The dates for these meetings will then be included in the fall newsletter, mailed with the tax bills.

• -Council reviewed a quote from Bloomin' Designs for the planting of the office flower bed.

A resolution accepting the quote will be included for the next agenda.

• -List of correspondence received and not on agenda.

RESOLUTIONS:

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the minutes of the regular meeting held on July 22nd, 2003 be adopted as circulated. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the Greg Boyes Day Special Events with a donation of $ 50.00, plus 1/3 postage and copying costs. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That Road Accounts Voucher # 8-2003 in the amount of $ 30,868.28 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby agrees, in principle, to the lease of the AHIC facilities to the Township of Perry subject to execution of a mutually agreeable lease arrangement between the Landlord (participating municipalities) and the Tenant (Township of Perry). (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That General Accounts Voucher # 8-2003 in the amount of $ 111,618.73 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That Landfill Accounts Voucher # 8-2003 in the amount of $ 19,591.31 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 39-2003, being a by-law with respect to lands forming Part of Lot 2, Concession 8, Part 1 of 42R-916304, and the removal of the holding zone to permit the use of the lands for a new church.

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 39-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 39-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of August, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That leave be given to introduce a bill # 40-2003, being a by-law to delegate Council's powers to temporarily close a highway. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That by-law # 40-2003 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 40-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of August, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 42-2003, being a by-law to enter into an agreement with the Province of Ontario as represented by the Ontario Provincial Police for the provision of 9-1-1 (CERB) Services. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 42-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 42-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 12^th day of August, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, The Council of the Township of Armour authorize the payment of an additional $ 504.46 to the Village of Burk's Falls for the 2003 Canada Day Fireworks. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby support the nomination of Gary McFarlane as the municipal representative for the Burk's Falls & District Health Centre Committee. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That we do now adjourn at 11:00 p.m. until the next regular meeting of Council scheduled for August 26^th, 2003 at 7:30 p.m. or at the call of the Reeve.