THE MUNICIPAL CORPORATION OF THE TOWNSHIP OF ARMOUR

MINUTES

April 8, 2003

The regular meeting of the Council of the Township of Armour was held on Tuesday, April 8, 2003 at 7:30 p.m. Those in attendance were Reeve Frank Gill, Councillors Marty Corcoran, Joanne Cripps, Gary McFarlane and Rod Blakelock; delegations, Barb Marlow & Tom Roduck, DSSAB, Sandy Henshall & Arlene Anderson, Union Public Library, Ted Shelley, Ella Sherwood; guests Phyllis Leggett, Ed Robinson, Paul Robinson, Sylvia Robinson, Joan Shelley, Jessie Kohl, Huntsville Forester; staff, Les Phinney, CRS-I, and Laura Rowley, Clerk-Treasurer. The meeting was called to order at 7:30 p.m.

CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING:

  • -The minutes of the March 25, 2003 regular meeting and the special meeting on March 25, 2003 were approved by resolution as circulated.

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DECLARATION OF PECUNIARY INTEREST:

- No pecuniary interest was declared.

DELEGATIONS:

  • -Barb Marlow & Tom Roduck, representatives on the District Social Services Administration Board (DSSAB) attended Council with an update on the Board's activities. Tom spoke about the budget process and showed Council a resolution that was passed by Perry Township on March 19, 2003. A resolution of support was passed. Barb spoke to the newsletter from herself and Tom which was included in the agenda package. Both Barb & Tom answered questions from Council and were thanked for attending the meeting and keeping Council informed.


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  • -Sandy Henshall & Arlene Anderson, Union Public Library, attended Council to give an update on 2002 activities and present the 2003 proposed budget. The 2003 budget reflects an increase of 8 hours for the Librarian. Council thanked Sandy & Arlene for the attendance and presentation and indicated that the budget would be discussed later in the meeting.


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  • -Ted Shelley attended Council to discuss issues pertaining to the development of his property. Ted had four issues to discuss with Council and direction was given on all four.


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  • -Ella Sherwood attended Council to discuss previous and proposed meetings on the Burk's Falls water system that delivers water to her property and other properties on Ferguson Road in Armour Township.

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  • -Les Phinney, CRS-I, attended to discuss the following road issues:

- Road Accounts Voucher # 4-2003 in the amount of $ 34,425.14 was approved.

- the 2003 proposed road budget was reviewed, discussed and a resolution passed to approve it.

- a resolution was passed authorizing the registration of Allan Miller to attend the T. J. Mahony Road School in Guelph, May 4 - 7, 2003.

- a resolution was passed authorizing the registration of Les Phinney & one administrative staff member to attend the OGRA Minimum Maintenance Standards workshop in the Township of Seguin, May 27th & 28th.

- questions from Council on guardrails for roads, guardrails for bridges, railway crossing on Three Mile Lake Road and ad for contractors for bridge work.

BUSINESS ARISING FROM THE LAST MEETING:

  • -Letter from Vicki Oakes withdrawing her offer to rent the property at 12 Three Mile Lake Road.
  • -A resolution was passed appointing the Facility Managers for the Municipal Alcohol Policy for the municipality and a resolution authorizing the Clerk to purchase the necessary signs for the Katrine Community Centre.


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  • -A resolution was passed accepting and approving the Simplified Risk Assessment and the Smoke Alarm Program, both prepared by the Burk's Falls & District Fire Department.


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  • -Council discussed the Library Budget. Rod Blakelock will go back to the next Library Board meeting and discuss an increase in the Librarian's hours of only 4 hours per week instead of 8 hours as proposed.


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BUSINESS ARISING FROM A PREVIOUS MEETING:

  • -Pickerel Lake Lodge - Letter from their planner, John P. Gallagher & Assoc.
          • -Response from Township planner, R.J. Miller
          • -Response from Township lawyer - Marshall Green

The Clerk is to instruct the Township lawyer, Marshall Green to contact the lawyer & planner for the Lodge in an effort to move on with the zoning by-law amendment application, as recommended.

  • -Water issues - Letter to Township lawyer following the March 11th meeting and a reply. The Clerk was instructed to contact the lawyer requesting an expeditious reply to Council's questions.


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  • -Tower Road connection - Letter from Marshall Macklin Monaghan, Engineering Firm, retained by MTO to undertake the detail design of Hwy 11 from Hwy 518W to Burk's Falls.

Council would like a special meeting, held one hour before a regular meeting, to discuss this project. The Clerk was instructed to send the Firm Council's last recommendation and request the Firm's comments and recommendations in writing prior to the meeting.

ACCOUNTS FOR APPROVAL:

  • -The following road accounts voucher # 4-2003 in the amount of $ 34,425.14 were approved for payment:

Bell Canada $ 95.12

Bell Mobility cell 37.03

Co-operators Insurance benefits 389.27

Green Shield Insurance benefits 670.83

C.E. Stack Fuels Ltd diesel fuel & oil 2,887.26

Hydro One 642.99

Les Phinney mileage 744.91

Purolator Courier shipping 23.74

Royal Bank Visa fuel & parts 124.75

Mike's Service Centre gas 64.00

Canadian National Railways 1,456.90

Ward Tim-Br Mart supplies 24.88

Assoc. of Ontario Road Supt. training registration 69.55

Receiver General of Canada radio licence renewal 393.00

B.F. Home Hardware supplies 41.38

Champion Road Machinery parts 107.64

Fastener Centre supplies 169.36

Hillside Village Truck motor for Ford 14,477.61

Johnson Diversey Can. Inc. supplies 595.86

Leggett Propane propane 213.02

Northland Truck Centre parts 997.46

WSIB 208.87

Payroll March 9,989.71

  • -The following general accounts voucher #4-2003, in the amount of $ 207,058.50 were approved for payment:

Bell Canada $ 239.24

Canon Business Solutions meter charge 49.77

Cintas Canada office mats 85.84

Co-operators Insurance benefits Apr. 268.12

Green Shield Canada benefits Apr. 589.20

Hydro One TML Rd 24.36

Hydro One park light 77.33

Hydro One street light 30.26

Hydro One office 344.44

Hydro One CCC 30.68

Hydro One north half of office 88.02

James Mahoney mileage Mar. 4 - Mar. 14 90.06

Mileage Mar.17- Mar. 28 62.37

Royal Bank Visa LR election training 385.20

FG gas 25.00

GM OGRA expense & book 736.47

Almaguin Animal Shelter April 214.00

Almaguin News advertising 524.51

Bev Moore cleaning 80.00

Frank Gill April Council fee & retro 899.98

Gary McFarlane April Council fee & retro 675.00

Grand & Toy file cabinet 655.61

Joanne Cripps April Council fee & retro 675.00

Marty Corcoran April Council fee & retro 675.00

Minister of Finance February policing 9,299.00

Paul Schaefer Mar mileage 273.00

Receiver General Mar payroll deductions 7,435.20

Rod Blakelock April Council fee & retro 675.00

Township of Ryerson Feb. Fire Dept expenses 1,331.24

Mar. Fire Dept. expenses 667.04

AMCTO zone registration 205.00

Village of Burk's Falls Arena Feb. 2,297.88

Arena Mar. 1,449.62

Hynde Paul Assoc. Planning services Feb. 542.38

Terry's Valuemart supplies 44.37

21st Century Document regs & stats 34.75

Union Public Library 2003 2nd payment 2,000.00

Conseil Scolaire Catholique 1st quarter payment 5,096.00

Le Conseil Scolaire Du Dist. 1st quarter payment 989.05

Munisoft supplies 449.36

Nipissing-Parry Sound Catholic 1st quarter payment 8,420.04

N/PS Mutual Aid registration 225.00

Near North Dist Sc Bd 1st quarter payment 114,847.00

Royel Paving contract 578.48

Arrow Printing & Pub. Folding service 20.70

B.F. Home Hardware supplies 8.03

Dist. Social Services 2nd quarter payment 35,685.95

Katrine Comm Centre Club reimbursement 572.46

PS Municipal Assoc registration 80.00

Petty cash 95.86

Ward Tim-Br Mart supplies 7.81

WSIB Mar -100.30

Payroll Mar 6,303.12

  • -The following Landfill accounts voucher # 4-2003, in the amount of $ 5,637.76 were approved for payment:

Union Gas heat 585.57

Bell Canada 75.14

Co-operators Insurance benefits Apr. 11.23

Green Shield Canada benefits Apr. 196.40

Hydro One 139.79

Whitmell's winter mtc 698.55

Leggett Propane propane 23.00

BF Home Hardware supplies 27.44

Lawrence Judd packer repairs 778.85

Earthwatch donation 75.00

Boyes Electric furnace repair 161.57

Samuel Strapping supplies 576.77

WSIB 40.81

Payroll March 2,247.64

APPLICATIONS: LOTTERY

A resolution was passed approving the application for a Raffle Licence by the Holy Spirit Church Women.

GROUNDSKEEPER

One application was received. The Clerk was instructed to re advertize with separate prices for each location.

BY-LAWS:

  • -By-law # 16-2003, to enter into site plan agreement with New Hope Fellowship was tabled. Councillor McFarlane raised questions regarding final grade elevations, 0% storm water runoff, environmental concerns with salt on the parking area, and impact of effluent on adjacent properties and the Burk's Falls aquifer.


  • -By-law # 17-2003, to confirm the proceedings of Council was read a first, second & third time.


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  • -By-law # 18-2003, to establish a fire department was read a first, second & third time.


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  • -By-law # 19-2003, to appoint a chief for the Burk's Falls & District Fire Department was read a first, second & third time.


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  • -By-law # 20-2003, to authorize a joint fire protection agreement was read a first, second & third time.

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  • -By-law # 21-2003, to enter into an agreement with the Municipality of Magnetawan was read a first, second & third time.


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  • -By-law # 22-2003, to enter into an agreement with the Township of McMurrich/Montieth was read a first, second & third time.


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  • -By-law # 23-2003, to provide for District Mutual Aid was read a first, second & third time.


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  • -By-law # 24-2003, to participate in the District of Parry Sound Rescue Support Services Plan was read a first, second & third time.


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  • -By-law # 25-2003, to prescribe times for setting fires & precautions to be taken was read a first, second & third time.

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REPORTS:

  • -Steering Committee - Mar. 27th - the minutes were included in the agenda package and a verbal report was given by Gary McFarlane
  • -Property Standards Committee - Apr. 2nd - a memo was included in the agenda package and a verbal report was given by Joanne Cripps. Council requested that the procedure be put in writing for Council's ratifications.
  • -Tri-R Committee - Apr. 2nd - verbal report by Gary McFarlane
  • -Amalgamation Steering Committee - Apr. 3rd - the minutes were included in the agenda package and a verbal report given by Gary McFarlane
  • -AHIC - verbal report by Gary McFarlane
  • -Recreation - Rod Blakelock reported on a meeting with the Village of Burk's Falls rec committee.
  • -2002 final budget review

CORRESPONDENCE:

  • -Town of Kearney, requesting support as lead municipality on behalf of the Almaguin Highlands Information Centre to apply for Fednor funding for a Regional Marketing Plan and Initiative. A resolution of support was passed.

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RESOLUTIONS:

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the minutes of the regular meeting held on March 25, 2003 be adopted as circulated. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the minutes of the special meeting held on March 25, 2003, be adopted as circulated. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby support the resolution of the Township of Perry that the DSSAB staff re-evaluate the process by which the budget is prepared and invite participation from board members. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept a Letter of Credit in the amont of $ 10,000.00 for the Bayview Rest development. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That Road Accounts Voucher # 4-2003 in the amount of $ 34,425.14 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour have reviewed the proposed 2003 road budget in the amount of $ 469,948.00, and it is hereby approved. (Recorded vote - For - Blakelock, Corcoran, Gill, McFarlane - Opposed - Cripps)(Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the registration of Allan Miller plus expenses to attend the T.J. Mahony Road School in Guelph, May 4 - 7, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby approve the registration of Les Phinney and one administrative staff member to attend the OGRA Minimum Maintenance Standards workshop to be held in Township of Seguin, May 27th & 28th. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby appoint the Clerk-Treasurer, the Chief Building Official and the By-law Enforcement Officer as Facility Managers for the Municipal Alcohol Policy. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby authorize the Clerk to purchase the necessary signs for the Katrine Community Centre required in the Municipal Alcohol Policy. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept and approve the Simplified Risk Assessment prepared by the Burk's Falls & District Fire Department. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That the Council of the Township of Armour hereby accept and approve the Smoke Alarm Program prepared by the Burk's Falls & District Fire Department. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That General Accounts Voucher # 4-2003 in the amount of $ 207,058.50 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Gary McFarlane, Seconded by Marty Corcoran, That Landfill Accounts Voucher # 4-2003 in the amount of $ 5,637.76 be paid as presented and the Reeve and the Treasurer are hereby authorized to sign cheques for same. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That the Council of the Township of Armour hereby approve the application for a Raffle Licence by the Holy Spirit Church Women and the Licence fee shall be $ 5.00. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 17-2003, being a by-law to confirm the proceedings of Council. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 17-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 17-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 18-2003, being a by-law to establish a Fire Department. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 18-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 18-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 19-2003, being a by-law to appoint a Fire Chief. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 19-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 19-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That leave be given to introduce a bill # 20-2003, being a by-law to authorize a joint fire protection agreement. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 20-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Joanne Cripps, That By-law # 20-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That leave be given to introduce a bill # 21-2003, being a by-law to enter into an agreement with the Municipality of Magnetawan. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 21-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Marty Corcoran, That By-law # 21-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That leave be given to introduce a bill # 22-2003, being a by-law to enter into an agreement with the Township of McMurrich/Monteith. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 22-2003 be read a second time. (Carried)

- Moved by Joanne Cripps, Seconded by Rod Blakelock, That By-law # 22-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That leave be given to introduce a bill # 23-2003, being a by-law to provide for District Mutual Aid. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 23-2003 be read a second time. (Carried)

- Moved by Gary McFarlane, Seconded by Joanne Cripps, That By-law # 23-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That leave be given to introduce a bill # 24-2003, being a by-law to authorize the Fire Department to participate in the District Rescue Support Services Plan. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That By-law # 24-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Marty Corcoran, That By-law # 24-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That leave be given to introduce a bill # 25-2003, being a by-law to prescribe times for setting fires and precautions to be taken. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 25-2003 be read a second time. (Carried)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That By-law # 25-2003 be read a third time, signed and the seal of the Corporation affixed thereto and finally passed in open Council this 8th day of April, 2003. (Carried)

- Moved by Gary McFarlane, Seconded by Rod Blakelock, That the Council of the Township of Armour hereby support the Town of Kearney as lead municipality on behalf of the Almaguin Highlands Information Centre to apply for Fednor funding for a Regional Marketing Plan and Initiative. (Carried)

- Moved by Marty Corcoran, Seconded by Joanne Cripps, That we continue beyond the 11:00 o'clock curfew. (Defeated)

- Moved by Rod Blakelock, Seconded by Gary McFarlane, That the Council of the Township of Armour hereby adjourn at 11:00 p.m. until April 10/03 at 7:30 p.m.a special meeting of Council, to finish the business scheduled for this April 8, 2003 meeting. (Recorded vote - For - Blakelock, Gill, McFarlane - Opposed - Corcoran, Cripps)(Carried)